Payroll Administrator Job at Maskwacis Education Schools Commission (Maskwacîs)

Job Description

The Payroll Administrator is responsible for assisting in multiple financial activities relating to Maskwacis Education Schools Commission’s bi-weekly payroll functions. This includes timely and accurate reporting of payroll data for all employees. Other responsibilities may include processing of staff expenses, corporate credit card transactions, journal entry preparation, reconciliations, and various other accounting functions. Integrity and strong attention to detail are crucial for this role. As an employee in the organization, you will model the intent of the Maskwacis Declaration on Education and the core values of Wahkotowin, Iyiniw Mamotohnehickikan, Nehiyaw Pimatisiwin, and Nehiyawewin.

Job Responsibility

Payroll coordination and administration
Process and administer payroll for all Authority employees, while auditing payroll processing reports for accuracy.
Ensure that all salaries are paid accurately and in a timely fashion to all company employees, contractors, and other parties.
Address and resolve all inquiries arising from questions about payroll.
Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
Maintain up-to-date payroll files.
Assist in the creation and update of payroll forms.
Documentation and reporting
Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
Maintain records for pension and life assurance contributions made by employees
liaise with service providers to ensure funds are transferred as appropriate.
If necessary, monitor holiday and attendance records for business units.
Collaborate with other departments to ensure pay and personnel records are accurate and up to date.
Issue ad hoc, monthly, quarterly, and annual reports.
Monthly reconciliation of payroll liability accounts.
Additional responsibilities as assigned.

Requirements

A university degree in accounting, business, or finance is required.
Minimum of two (2) years of relevant work experience.
Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation.
Strong knowledge of payroll systems, internal controls, and management.
Advanced proficiency with accounting software and payroll programs and applications.
Knowledge of audits, income tax forms, health benefits programs, sick pay, retirement plans, and so on.
Good knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience.
Ability to prepare ad hoc reports using Microsoft Excel.
Must be able to handle confidential information in an ethical and professional manner.
Strong work ethic and positive team attitude.
Effective attention to detail and a high degree of accuracy.
Strong problem identification and problem resolution skills.
Sound analytical thinking, planning, prioritization, and execution skills.
Ability to respond appropriately in pressure situations with a calm and steady demeanor.
Able to effectively communicate both verbally and in writing.

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