Payroll Administrator Job at Robert Half (Tukwila)

Payroll Administrator

Robert Half

Location:
United States , Tukwila

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Payroll Administrator to oversee accurate and timely payroll operations for a construction-focused workforce in Tukwila, Washington. This role supports both field and office employees and requires strong attention to detail across multi-state processing, compliance, and employee lifecycle administration. The ideal candidate brings a solid command of union payroll, tax filings, and payroll systems while helping strengthen day-to-day processes within the function.

Job Responsibility:

Administer weekly payroll for construction employees in both field and office settings using Spectrum
Coordinate payroll activities across multiple states, ensuring earnings, deductions, and jurisdictional requirements are handled correctly
Manage union payroll obligations, including reporting, audit support, and adherence to applicable labor agreement requirements
Prepare and submit payroll tax payments and filings on a weekly, quarterly, and annual basis
Lead year-end payroll activities, including the accurate issuance of W-2 and 1095-C forms
Oversee employee onboarding and separation tasks to maintain correct payroll setup, records, and final pay processing
Administer benefit enrollments and removals to keep employee deductions and coverage aligned with status changes
Work closely with superintendents and project managers to gather, review, and verify weekly time records from the field
Identify opportunities to improve payroll and onboarding workflows, including supporting system review, data cleanup, and process enhancements
Provide dependable support within the payroll function and contribute to broader payroll coverage as business needs expand

Requirements:

At least 3 years of payroll administration experience, preferably in a construction or similarly complex workforce environment
Hands-on experience processing full-cycle payroll for employee populations ranging from approximately 100 to 500 employees
Demonstrated knowledge of multi-state payroll practices, including applicable tax withholding and filing requirements
Experience administering union payroll and supporting related reporting, compliance, and audit activities
Proficiency with Spectrum payroll systems
Strong understanding of payroll taxes, year-end reporting, and standard payroll compliance obligations
Ability to manage employee onboarding, offboarding, and benefits-related payroll changes with accuracy and timeliness
Strong communication and organizational skills with the ability to coordinate effectively with operational leaders and internal stakeholders

What we offer: