Payroll Administrator Job at Robert Half (Lackawanna)

Payroll Administrator

Robert Half

Location:
United States , Lackawanna

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Jenny Bour with Robert Half is working with a non-profit organization that is looking for a Payroll Administrator to join their team! This Payroll Administrator position plays a central role in payroll processing, benefits administration, leave management, and regulatory reporting while helping maintain strong compliance standards. The ideal Payroll Administrator candidate brings hands-on payroll expertise, strong attention to detail, and the ability to coordinate financial records, employee deductions, and audit support in a multi-entity environment.

Job Responsibility:

Administer end-to-end payroll for several affiliated organizations, ensuring employees are paid correctly and on schedule
Reconcile payroll activity, benefit deductions, and related balances on a bi-weekly basis and prepare supporting documentation for accurate financial reporting
Produce recurring payroll reports, journal entries, ACH documentation, and ad hoc payroll data requests for designated reporting periods
Manage employee leave programs, including protected leave, paid family leave, disability-related absences, and other time-away programs in accordance with policy and legal requirements
Coordinate payroll-related transactions and reporting for workers’ compensation, unemployment claims, employment verifications, retirement plan withholdings, and accrued paid time off balances
Prepare and submit required federal and state payroll forms, complete quarterly tax reconciliations, and monitor ongoing compliance with applicable labor and payroll regulations
Investigate payroll discrepancies or tax-related issues, resolve exceptions, and work with external agencies or service providers when additional support is needed
Support employee benefits administration by processing enrollments and changes, maintaining payroll deductions, reviewing benefit invoices, and providing timely information to employees and internal partners
Maintain audit-ready payroll records, develop supporting schedules for annual reviews, and deliver monthly withholding reports and related documentation to finance and accounts payable teams
Perform regular quality checks across payroll, benefits, and leave processes to promote accuracy, timeliness, and consistent adherence to nonprofit accounting practices

Requirements:

Demonstrated experience managing full-cycle payroll from start to finish
Background processing payroll for an employee population ranging from approximately 101 to 500 employees
Experience handling multi-state payroll requirements and related compliance considerations
Proficiency with ADP Workforce Now and other payroll administration tools
Strong knowledge of payroll tax filings, reconciliations, deductions, and payroll reporting
Familiarity with employee benefits administration, including enrollments, deductions, and invoice coordination
Understanding of leave administration, workers’ compensation processes, and related employment regulations
High level of accuracy, discretion, and organizational skill when working with confidential employee and payroll information

What we offer: