Paymaster

• Maintain harmonious and professional relationship with co-workers, supervisors and all departments
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
• Conduct self in a professional manner at all times and maintain strict confidentiality of all payroll information
• Reconcile paycheck discrepancies with Department Heads or individual employees
• Review employee status changes and PSA requests with the Human Resources Department to ensure accurate data entry
• Assist the Human Resources Department in maintaining vacation accruals
• Reconcile Banquet and F&B outlet tips and service charges with the Income Auditor on pay-period basis
• Assist the Human Resources Department with employee’s W-2 and paycheck requests, employment verification forms and similar requests
• Assist in other areas of the Accounting office as needed
• Input data from all PSAs into payroll system only after proper approvals
• Review, verify and process payroll data for preparation of cheques
• Review reports from outside payroll service and bring any discrepancies to the attention of the Assistant Director of Finance immediately
• Prepare payroll check for distribution to department heads
• Conduct payroll audits on each department at least once per year, and review any discrepancies from these audits
• Maintain and file all bi-weekly payroll documentation
• Prepare cheque requests when necessary for employee deductions or balances for transferred employees
• Assist in month end process, accruals and payroll journals
• Complete Unemployment Claim paperwork
• File/complete garnishment in accordance to local laws
• Prepare and assist in special audits (Workers Compensation, Labour Compliance, etc)
• Prepare requested reports for Finance and Human Resources departments
• Ensure payroll register has been reviewed and approved by the Director of Finance or Assistant Director of Finance prior to distribution of payroll funds
• Ensure all hash totals are balanced back to manual batches or the electronic time and attendance batches that were sent to the processing company and this reconciliation is signed off by either the Assistant Director of Finance or Director of Finance
• Ensure labour law compliance as it pertains to overtime, compensation and job classification and maintain file on documentation from the hotel attorney specifying applicable local, state or federal legislation that applies to the treatment, recording, and distribution of service charges and gratuities, where appropriate
• Where applicable, bi-annually, a labour law audit is conducted by a third party consultant and documentation of the audits with findings as well as action plans to resolve any discrepancies is maintained by Human Resources
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance or immediate Supervisor
• Review and verify payroll data to ensure correct payments are made
• Monitor employee data to ensure duplicate or incorrect payments are not processed, and follow up with the Assistant Director of Finance if money needs to be returned
• Prepare labour and productivity reports for discussion with Department Heads and Assistant Director of Finance
• Ensure payroll taxes are collected, remitted and filed accurately and timely

• College education or equivalent experience
• Minimum one to two years experience in related position with Four Seasons or other organization
• Prior Accounting and ADP knowledge is a plus
• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
• High degree of professional integrity
• Apply an ethical approach to the outcome of situations
• Proactively implement a structured process of collecting and analyzing data to ensure timely processing
• Understand consequences to all decisions and use all information available to ensure favorable results
• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
• Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance
• Strong interpersonal and relationship building skills to work with peers, superiors and clients
• Work in a safe, prudent and organized manner
• Require a working technical knowledge of generally accepted accounting principles and Four Seasons Internal Controls, Policies and Procedures as it relates to Payroll
• Working knowledge is generally learned on the job or through a series of professional certifications
• Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
• Ability to read, write and speak English

Prior Accounting and ADP knowledge is a plus