Paymaster and General Cashier Job at Accor (Dubai)

Job Description

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality. Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster.

Job Responsibility

Maintain confidentiality in regard to payroll related information
Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management
Follow up with HR in regard to attendance records and ensure the absence has been entered correctly into the HR Admin module before the cut-off date each month
Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms
Co-ordinate with HR Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets
Post the monthly service charge paid outs and verify the posted balance to the distribution sheet
Post the monthly tips and various commission (i.e. upsell and Spa) paid outs and verify the posted balance to the distribution sheet
Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly
Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee’s contract
Produce a monthly basic pay reconciliation vs. previous month
Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM and for approval
Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval
Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month: PY50_RDB Payroll wages, PY51_RDB Payroll Journal Entry Hours, PY54_Vacation Accruals, PY55_EOS Accruals, PY56_Air ticket Accruals
Print and distribute pay slips after payroll has been debited from the hotel’s bank account
Track and maintain vacation outstanding and lieu days outstanding
Submit monthly outstanding vacation and lieu days to all Department Heads
Maintain the payroll system and make recommendation for improvements
Provide any other reports as requested by management
Must have a commitment to follow all local corporate policies and procedures as they relate to General Cashier
Must have thorough knowledge of all policies and procedures as they relate to General Cashier
Must have excellent cash handling skills evidenced by no overages and shortages
Must work in a safe, prudent, and organized manner
Must collect daily cash drops in the presence of a witness
Count and verify daily cash receipts that are submitted from individual cashiers
Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report
Consolidate, prepare and make the daily bank deposits in a timely manner
Reconcile daily cash submissions from various departments in the hotel against the bank deposits
Report daily all cash discrepancies to the Chief Accountant and/or Director of Finance
Ensure that all cash-handling employees have adequate monetary change throughout their work shifts
Provide monetary change employess with hotel floats
Issue due-backs to hotel cashiers as required
Deposit cheques proceeds on a timely basis
Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated
Prepare General Cashier Daily Report & submit to Senior Accountant and/or Chief Accountant for approval
Make petty cash disbursements according to established policies
Reconcile petty cash payments every Thursday and submit for Director of Finance’s approval
Perform a daily cash count of the General Cashier’s float and report all counts/discrepancies to the Chief Accountant and/or AFC for approval
Conduct surprise float count on all cashier holding floats, including non-operation cashiers like HR, and Purchasing, in the presence of the float holder, on a quarterly basis. Any discrepancies must be reported to the Chief Accountant and/or Director of Finance immediately
Maintain over and short records for each cashier and show evidence of review by Chief Accountant and or Assistant Financial Controller
Maintain current house bank agreements
Prepare a monthly summary of float counts. The total must include banks issued and must tie to the general ledger house bank account
Resolve any deposit discrepancies directly with the bank while keeping the Chief Accountant and/or Assistant Financial Controller aware of the said discrepancies
Assist in cashiering trainings and be available as needed to support cashiers in resolving problems in cash handling procedures
Perform any other duties that may be assigned from time to time by management

Requirements

Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner
Must have commitment to follow all local and corporate policies and procedures
Must be self-motivated and have a high degree of analytical ability
Oral and written fluency in English
Display initiative
Team player
Customer/people oriented
Responsible and helpful

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Paymaster and General Cashier

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