CrawlJobs Logo

Patient Scheduling Representative

kansashealthsystem.com Logo

The University of Kansas Health System

Location Icon

Location:
United States , Westwood

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

The Patient Service Representative Scheduling (PSR Scheduler) is an important member of the physician's care team and critical for creating a pleasant and seamless patient experience within an ambulatory clinic. This work role is primarily responsible for scheduling patient appointments. This work may be done away from the front desk of a clinical area and could include work in a call center setting taking large volumes of patient phone calls. The PSR Scheduler may complete MyChart and EMR (Electronic Medical Record) appointment requests, processing external medical records, assist front desk operations as needed, and helping the physician care team prepare for their daily patient appointments. This work role will also be trained to assist in front office functions of an ambulatory clinic to provide support as needed.

Job Responsibility:

  • Responds to a high-volume of incoming telephone calls
  • Schedule internal and external incoming department referrals
  • Schedules in person appointments, telehealth visits, surgeries, procedures and/or ancillary services using Epic Cadence decision trees
  • Assists patients in registering and canceling appointments
  • Accurately documents and routes calls to the proper departments as needed
  • Efficiently navigates medical records and ensure patient information is up-to-date and accurately entered in the correct location
  • Follows all regulatory and compliance standards
  • Follows documented protocols and guidelines
  • Responds to outgoing telephone calls and faxed materials
  • Communicates with the care team and supports staff on various patient issues
  • Obtains and updates insurance information
  • Identifies urgent customer needs or operational issues, and escalates appropriately
  • Maintains extensive knowledge of appointment types, locations, providers, and specialties
  • Works to achieve a coordinated patient itinerary sometimes consisting of multiple appointments
  • Responsible for registration of patient during the scheduling process, including entering demographics, insurance verification, completing the Medicare Secondary Payer Questionnaire (MSPQ), scanning and document preparation, updating documentation and processing of referrals/order/appointment requests
  • Preauthorization of clinic specific visits and procedures as needed
  • Assist patient with MyChart activation and support, including how to complete check-in online prior to the appointment
  • Attends and participates in department clinic daily huddles and process improvement initiatives
  • Understands patient experience performance expectations for ease of scheduling appointment, degree to which you were informed of delays, likelihood to recommend practice, courtesy of front desk and staff worked together for your care
  • Supports both front desk and scheduling (telephone and MyChart) workflows
  • Establishes and maintains productive working relationships with providers and the clinical care team
  • Has a working knowledge of patient related policies and procedures as well as an understanding of the University of Kansas Health System services and programs
  • Follows the Health System standard apparel policy
  • Effectively communicates Health System Policies to patients and patient advocates
  • Familiarity with Insurance Coverage types (HMO, PPO, VA, Medicare)
  • Expected to provide coverage at alternate locations to help meet critical staffing level needs, as delegated by management
  • Supports and participates in patient experience initiatives including marketing campaigns and event registration
  • Responsible for daily maintenance of workspace and following environmental health cleaning guidelines according to Health System policy and procedures
  • Responsible for following personal protective equipment (PPE) guidelines according to Health System policy and procedures
  • Expected to complete necessary training and successfully pas 30-60-90-day quality assessments
  • May be asked to work in call center setting taking large volumes of phone calls from patients
  • Remains in clinic until last patient is checked out and any follow-up visits are scheduled
  • During Visit Standard Check-In: Responsible for high volume patient clinic check in/out and phone reception – following health system standards
  • Secures patient signatures for consent and financial forms
  • Follows and completes all standard registration documentation and scanning process in the Health System EMR
  • Responsible for collecting all point of service collections due per the EMR generated patient estimate including copay, co-insurance, and deductibles
  • Assist patient with MyChart activation and support
  • Responsible for outpatient clinic direct rooming
  • Responsible for supporting patient through self-check-in utilizing MyChart and the EMR
  • Post-Visit (Check-out/Follow Up Scheduling): Schedule follow up internal and external diagnostic and therapeutic orders creating a patient itinerary based on provider orders
  • Assist patient with MyChart activation and support
  • Ensure proper front desk coverage until last patient is dismissed from the clinic

Requirements:

  • High School Graduate
  • 1 or more years direct customer service in a health care or contact center environment
  • Ability to read, write, speak, and understand English
  • High level of customer services skills focusing on problem resolution
  • Basic computer skills including Microsoft Excel, Word, Outlook and Teams
  • Ability to maintain patient confidentiality

Nice to have:

  • College coursework completed towards an Associate’s or Bachelor’s Degree
  • Experience in a call center work environment
  • Working knowledge of medical terminology
  • Working knowledge of EPIC or other patient/customer database
  • Clerical, registration and/or customer service experience within a health care setting
  • If bilingual-documented proof of competencies via language proficiency assessments

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Parttime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Patient Scheduling Representative

Clinic Patient Representative Senior - Podiatry

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Tyler
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of managed care preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Excellent interpersonal and communication skills and good math knowledge essential
  • Some College Preferred
  • Three or more years of experience in a health care organization
  • ICD9 and CPT coding (advanced skills) Preferred
  • Experience with charge posting or collections Preferred
Job Responsibility
Job Responsibility
  • Maintains flow of patient check-in, verifies demographic and insurance information and enters into computer database
  • Assures that information in patient account is accurate
  • Assists with answering phones, taking messages and assisting with patient and staff inquiries
  • Responds to CBO requests for patient account corrections and/or maintenance, in a timely manner
  • Schedules appointments for patients in accordance with physician guidelines
  • Collects time of service payment amounts
  • collects prior balance amounts and/or arranging payment plans as requested
  • Checks in patients, verifies and updates necessary information in the medical record
  • Assists patients with completing all necessary forms
  • Scheduled appoints according to clinician template and follows office scheduling policies
  • Fulltime
Read More
Arrow Right

Patient Access Services Representative

The TMCOne Pulmonary specializes in Pulmonary and Sleep Medicine where each pati...
Location
Location
United States , Tucson
Salary
Salary:
Not provided
tmcaz.com Logo
Tucson Medical Center
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or General Education Degree (GED)
  • completion of vocational medical office training desired, or an equivalent combination of relevant education and experience
  • preferred one (1) year of medical office and/or hospital experience to include healthcare eligibility and benefit analysis or scheduling experience for diagnostic testing and/or surgery
  • some positions may require certification as a Medical Assistant (CMA)
  • knowledge of office management practices, including billing and scheduling within healthcare
  • knowledge of basic computer familiarity and experience and the ability to operate basic office equipment
  • knowledge of patient care protocols and practices
  • knowledge of general patient care practice, methods and regulations
  • skill in evaluating patient’s needs or following up with a care-giver and then providing follow up support to patients
  • skill in scheduling appointments and referrals
Job Responsibility
Job Responsibility
  • Assists medical care givers with patient management, tracking and monitoring requirements
  • answers phones, pre-screens using appropriate triage skills, within allowable parameters calls in prescription re-fills, calls patients with test results and schedules patients for next appointments
  • perform extensive centralized scheduling, insurance verification, referral, billing and payment posting responsibilities
  • exhibits excellence in customer service through appropriate attitude and interaction with all patients, visitors and staff
  • collects deposits or deductibles and advises patient or guarantor of insurance benefits and anticipated cost estimates
  • ensures completion of financial documentation in accordance with TMCH’s credit and collection policies
  • explains all necessary compliance forms and obtains patient signature as required for regulatory agencies
  • performs medical necessity screening and ensures compliance with system requirements
  • interacts with physicians and/or physicians’ office staff to secure diagnosis, procedure details or authorizations and information for denials as needed
  • uses medical terminology and scheduling knowledge to select correct procedure when scheduling and coordinates information with other departments as needed
  • Fulltime
Read More
Arrow Right

Clinic Patient Representative Senior

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Tyler
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of managed care preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Excellent interpersonal and communication skills and good math knowledge essential
  • Some College Preferred
  • Three or more years of experience in a health care organization
  • ICD9 and CPT coding (advanced skills) Preferred
  • Experience with charge posting or collections Preferred
Job Responsibility
Job Responsibility
  • Maintains flow of patient check-in, verifies demographic and insurance information and enters into computer database
  • Assures that information in patient account is accurate
  • Assists with answering phones, taking messages and assisting with patient and staff inquiries
  • Responds to CBO requests for patient account corrections and/or maintenance, in a timely manner
  • Schedules appointments for patients in accordance with physician guidelines
  • Collects time of service payment amounts
  • collects prior balance amounts and/or arranging payment plans as requested
  • Checks in patients, verifies and updates necessary information in the medical record
  • Assists patients with completing all necessary forms
  • Scheduled appoints according to clinician template and follows office scheduling policies
  • Parttime
Read More
Arrow Right

Clinic Patient Representative Senior - Rheumatology

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Tyler
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of managed care preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Excellent interpersonal and communication skills and good math knowledge essential
  • Some College Preferred
  • Three or more years of experience in a health care organization
  • ICD9 and CPT coding (advanced skills) Preferred
  • Experience with charge posting or collections Preferred
Job Responsibility
Job Responsibility
  • Maintains flow of patient check-in, verifies demographic and insurance information and enters into computer database
  • Assures that information in patient account is accurate
  • Assists with answering phones, taking messages and assisting with patient and staff inquiries
  • Responds to CBO requests for patient account corrections and/or maintenance, in a timely manner
  • Schedules appointments for patients in accordance with physician guidelines
  • Collects time of service payment amounts
  • collects prior balance amounts and/or arranging payment plans as requested
  • Checks in patients, verifies and updates necessary information in the medical record
  • Assists patients with completing all necessary forms
  • Scheduled appoints according to clinician template and follows office scheduling policies
  • Fulltime
Read More
Arrow Right

Clinic Patient Representative

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Longview
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of medical terminology desirable
  • Word processing and computer experience
  • Excellent interpersonal skills and ability to communicate well
  • Must be very organized with the ability to perform multiple tasks in a busy environment
  • Professional medical records documentation and writing skills preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Ability to type 40 wpm preferred
  • Prefer one-year work experience, preferably in a medical office setting
Job Responsibility
Job Responsibility
  • Greets patients and visitors in a prompt, courteous, and helpful manner
  • Checks in patients, verifies and updates necessary information in the medical record
  • enters patient demographics and insurance information into the computer
  • Assists patients with completing all necessary forms
  • Assists patients with ambulatory difficulties
  • Notifies the clinical staff when a patient is ready
  • Will be required to maintain appropriate levels of cash and balance cash drawer per company procedure
  • Will process payments received by patients and post into company billing system
  • Refers patients to financial counselor representative for clarification or discussion of account and/or payment terms, within the guidelines of the collections policy
  • Participates with other staff to collect prior balances at the time of service
  • Fulltime
Read More
Arrow Right

Clinic Patient Representative Lead - Specialty Cardiology

Serves as liaison between Manager, Associates, and patients. Responsible for wor...
Location
Location
United States , Longview
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma
Job Responsibility
Job Responsibility
  • Serves as liaison between Manager, Associates, and patients
  • Responsible for work assignment and scheduling of assigned staff
  • Trains and orients assigned staff in accordance with established policies and procedures
  • Assists with evaluating performance of assigned staff and participates in coaching sessions
  • Informs manager of performance issues with assigned staff
  • Informs manager of patient and operational issues
  • May be responsible for inventory and ordering of office and/or medical supplies
  • Processes and enters charge information into database
  • Completes billing process and distributes billing information
  • Verifies insurance benefits and assists with referrals
  • Fulltime
Read More
Arrow Right

Clinic Patient Representative Senior - Urology

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Tyler
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of managed care preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Excellent interpersonal and communication skills and good math knowledge essential
  • Some College Preferred
  • Three or more years of experience in a health care organization
  • ICD9 and CPT coding (advanced skills) Preferred
  • Experience with charge posting or collections Preferred
Job Responsibility
Job Responsibility
  • Maintains flow of patient check-in, verifies demographic and insurance information and enters into computer database
  • Assures that information in patient account is accurate
  • Assists with answering phones, taking messages and assisting with patient and staff inquiries
  • Responds to CBO requests for patient account corrections and/or maintenance, in a timely manner
  • Schedules appointments for patients in accordance with physician guidelines
  • Collects time of service payment amounts
  • collects prior balance amounts and/or arranging payment plans as requested
  • Checks in patients, verifies and updates necessary information in the medical record
  • Assists patients with completing all necessary forms
  • Scheduled appoints according to clinician template and follows office scheduling policies
  • Fulltime
Read More
Arrow Right

Clinic Patient Representative Senior

Greets, instructs, directs and schedules patients and visitors. Serves as a liai...
Location
Location
United States , Texarkana
Salary
Salary:
Not provided
christushealth.org Logo
CHRISTUS Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • Knowledge of managed care preferred
  • Ability to operate 10 key calculator by touch, telephone, computer, copier, and fax machine
  • Excellent interpersonal and communication skills and good math knowledge essential
  • Three or more years of experience in a health care organization
Job Responsibility
Job Responsibility
  • Greets, instructs, directs and schedules patients and visitors
  • Serves as a liaison between patient and medical support staff
  • May assist with various duties within the clinic
  • Verifies insurance benefits and assists with referrals
  • Collects payments and prepares cash for deposits
  • Fulltime
Read More
Arrow Right