Patent Secretary Job at SACCO MANN (Hampshire)

New

Corporate Paralegal

We are seeking an experienced and proactive Paralegal to join our growing in-hou...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor's degree in Paralegal Studies, certification from an ABA-approved paralegal program, or equivalent paralegal experience
3–10 years of experience drafting, reviewing, negotiating, and redlining commercial agreements
experience supporting lending or finance transactions is highly preferred
Strong knowledge of legal research methods and proficiency with tools such as Thomson Reuters CLEAR, vCheck, First Corporate Solutions, Secretary of State databases, U.S. Patent and Trademark Office databases, CSC, and Tax Guard
Experience managing UCC filings, due diligence reviews, and transactional documentation
Excellent written, verbal, and interpersonal communication skills
Strong attention to detail with exceptional organizational and time-management abilities
Ability to prioritize competing deadlines and effectively manage multiple matters simultaneously
Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, DocuSign, and legal document management systems
Strong analytical, problem-solving, and critical-thinking skills

Job Responsibility

Conduct due diligence and background investigations utilizing legal research databases and other online resources
Prepare, review, and manage legal documentation for prospective and existing clients, working collaboratively with internal attorneys and external counsel
Maintain accurate client records and legal files through the company's document management systems
Prepare, file, and monitor UCC financing statements and related filings
Coordinate and support transaction closings, both electronically and in person
Organize and maintain closing documentation to ensure seamless onboarding and monitoring within internal systems
Partner with attorneys and business teams to track outstanding items, document requests, and post-closing requirements
Manage calendars, reminders, and follow-up schedules to ensure timely completion of legal and operational obligations
Assist with special projects and additional legal support functions as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Corporate Tax Manager

Reporting to one of the Tax Senior Managers, the UK and Ireland Tax Manager will...

Location

United Kingdom , Kingston

Salary:

Not provided

Unilever

Expiration Date

Until further notice

Requirements

Qualified accountant (ACA/CA or equivalent) or tax adviser (CTA or equivalent)
Strong proven ability and 3+ years’ experience in a UK corporate tax department, or audit background with 1+ years’ experience in a UK corporate tax department
Strong tax accounting understanding (IFRS and FRS 101)
Controls mindset, including risk management
Excellent time and project management skills, with a strong bias for action
Relationship building and stakeholder management skills
Excellent written and verbal communication skills
Strong Excel skills essential

Job Responsibility

Build and maintain strong working relationships with internal and external stakeholders (finance teams, legal, company secretarial, third-party outsourcers, etc)
Assist on the resolution of ad hoc queries and commercial issues raised by the business, providing relevant and practical advice promptly
Collaborate with finance, M&A and project teams on tax and commercial projects
Support the finance and company secretarial teams in entity rationalisation projects
Preparation of the Group quarterly tax provision calculations using Longview
Review local statutory accounts tax disclosures prepared by the outsourced provider
Oversee the preparation of the annual tax computations and returns by outsourced providers
Assist on other technical analysis such as chargeable gains calculations, SSE, deductibility of expenditure, RDEC, patent box, and any necessary transfer pricing adjustments
Collaborate with the Tax Senior Manager and the outsourced provider in performing the group’s UK CFC review
Support the Tax Senior Manager and Director with the SAO review and controls

What we offer

Competitive salary
Pension scheme
Annual bonus
Subsidised gym membership
Discounted staff shop
Shares
Hybrid working environment
Flexible working options

Fulltime

IP Administrator

We are now looking for an IP Administrator to join our head office in Manchester...

Location

United Kingdom , Manchester

Salary:

Not provided

Webrecruit

Expiration Date

Until further notice

Requirements

At least one year’s experience as an IP Administrator, Formalities Clerk, Legal Secretary, or an equivalent role
Experience of typing up copy and audio, and ideally a typing speed of 50+ wpm
A high level of IT literacy, including MS Office
At a minimum, GCSEs (or equivalent) at grade 4-5/C or above in English and Maths
An outstanding eye for detail and the ability to work under pressure and meet deadlines
The ability to use your initiative and work independently to assist the fee-earning team
Excellent communication skills
Excellent organisational skills
The ability to work as part of a team
A willingness to learn

Job Responsibility

Prepare, file and process new patent, trade mark and design applications
Manage fee earners’ deadlines and workload to help maximise their efficiency
Prepare correspondence and invoices for clients
Review official correspondence and prepare reports for clients
Review incoming emails, saving to electronic files and noting any instructions and/or deadlines
Produce documents, including standard documentation, occasional copy typing and transcribing audio
Work with our Equinox IP management system
Assist other members of the administrative team when required

What we offer

Competitive salary DOE (increasing after probation period)
Christmas bonus
Auto-enrolment pension scheme (after three months)
The opportunity to become a qualified IP paralegal
25 days’ holiday, increasing to 30 with service
Holiday buy/sell scheme (after 12 months)
Full support and training
Ride2work scheme (after probation period)

Fulltime

IP Docketing Paralegal

McCarter & English LLP is seeking an IP Docketing Paralegal who will be based in...

Location

United States , Boston

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

2 plus years US and foreign docketing experience required
computerized docketing experience required
CPI & IP experience required
Thorough knowledge of U.S. Patent and Trademark filing, prosecution and registration procedures.
MS Office and Word Perfect experience required
Type 50-75 WPM
Must be able to exercise independence and good judgment
have excellent attention to detail
and maintain discretion with confidential and sensitive information.
Excellent communication skills both verbal and written.

Job Responsibility

Maintains a historical record of service and filings.
Computes and calendars corresponding due dates on computer system.
Alerts Firm attorneys, patent agents and assistants of receipt of notices, and impending deadlines.
Assists attorneys and secretaries with generating Docket Reports as necessary.
Handle the daily maintenance and overall operation of the Firm’s computerized docketing system including the docketing of all incoming mail from the USPTO, international patent offices, clients and international associates
docketing prosecution and interference due dates for all US patent cases into the docketing system including USPTO and court filings dates
abandoning cases and entering data relating to cases transferred to and from the Firm
Maintain the accuracy and integrity of all data entry including the data entry of new US and foreign, patent, interference and litigation case data
Maintain a high level of quality by reviewing all data entry on a daily basis
Clear due dates on the docketing system on a daily basis per instruction from Attorneys/Assistants.

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

IP Administrator

The IP Administrator is responsible for assisting patent attorneys in accordance...

Location

United Kingdom , Oxford

Salary:

Not provided

Marks & Clerk

Expiration Date

Until further notice

Requirements

Previous administrative or legal secretarial experience
Strong written and verbal communication skills
Good IT skills – including MS Office and Outlook
Experience of a document management system (preferred but not essential)
IP experience (preferred but not essential)
Experience working in a paperless environment
A self- motivated and pro-active attitude
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
Strong written and verbal communication skills

Job Responsibility

Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech)
Generating and forwarding documentation to internal and external clients
Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment
Monitoring due date/reminder lists and following up as required
Liaising with external parties to resolve queries or obtain instructions
Recording service charges and generating invoices when applicable
Accessing external information sources to check and retrieve relevant information
Working in compliance with the firm’s quality management systems, policies and procedures
Carrying out general administrative duties including copying, scanning, room booking and phone answering
Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients

What we offer

26 days’ annual holiday plus statutory holidays
Hybrid working
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
Reimbursement of membership fees to professional bodies required for the role

Fulltime

IP Legal Assistant

Our client, a premier boutique IP litigation firm, is seeking an experienced IP ...

Location

United States , Short Hills, NJ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of legal secretary or legal assistant experience, preferably in an IP litigation environment
Strong preference for intellectual property litigation experience (patent litigation experience is a plus)
Will consider candidates with federal litigation experience if IP-specific experience is limited
Experience supporting multiple attorneys or partners in a fast-paced litigation practice
Proficiency with docketing and calendaring systems (e.g., CourtAlert, eDockets, Docket Navigator)
Experience preparing and formatting litigation documents, including shells, PDFs, and e-filings
Familiarity with federal court rules and deadlines
experience with PACER and ECF
Strong MS Office skills (Word, Outlook, Excel, PowerPoint)
Ability to prepare expense reports, manage billing tasks, and coordinate attorney travel

Job Responsibility

Prepare document shells and litigation filings
Maintain docketing and calendaring systems
Assist with expense reports and billing support
Arrange attorney travel and scheduling
Provide comprehensive administrative support to partners

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

IP Administrator

This is a 13-month fixed term contract. The contractual base for this role will ...

Location

United Kingdom , Bristol; London; Sheffield; Warwick

Salary:

Not provided

Webrecruit

Expiration Date

Until further notice

Requirements

Good communication skills and ability to interact with all levels of internal and external contacts
Attention to detail and pride in work product
Ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and being proactive in helping other members of the team
Ability to manage an attorney's emails, judge urgency, and action as required
Good Microsoft package skills particularly Outlook, Word and Excel (essential)
Ideally an understanding of case management systems and experience of following/generating standard procedures and templates for repeat tasks
The desire to learn and a willingness to become involved
Ability to work individually and within a team

Job Responsibility

Full secretarial support including all typing of documents including letters, emails, and patent specifications
Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system and acknowledging receipt, where appropriate
Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals
Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately
Organising and prioritising own workload and keeping a level-headed approach in a busy working environment
Accurately following Withers & Rogers processes and procedures, and client specific processes and procedures where applicable
Producing/maintaining documentation to capture processes developed for key clients
Accurate preparation and processing of invoices, using e-billing systems where necessary

What we offer

Competitive salary
Benefits such as healthcare cash plan and additional holiday purchase scheme
Flexible working options
Enhanced Parental Leave options
Positive and welcoming work environment

Fulltime

Corporate Paralegal

Blackrock is seeking a detail-oriented and highly organized Corporate Paralegal ...

Location

United States , Salt Lake City

Salary:

Not provided

Blackrock Neurotech

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in paralegal studies, legal studies, or a related field preferred
Paralegal certification strongly preferred
Minimum of three to five years of experience as a corporate paralegal or in a similar in-house legal support role
Experience supporting intellectual property matters, including patents, trademarks, and related documentation
Strong knowledge of corporate governance, entity management, and contract administration
Proficiency in Microsoft Office applications and document management systems
Exceptional organizational, written, and verbal communication skills
High attention to detail with strong time management and prioritization abilities
Demonstrated ability to maintain strict confidentiality and handle sensitive legal information securely
Ability to work independently and collaboratively in a fast-paced environment

Job Responsibility

Support the Legal Department with day-to-day corporate legal and compliance activities
Provide secretarial and administrative assistance to attorneys and legal team as needed
Work closely with the IP attorney to assist with intellectual property matters, including patent and trademark filings, maintenance, and record keeping
Draft and coordinate signatures on formal documents, including contracts, NDAs, inventor declarations, assignments and powers of attorney
Maintain and manage corporate records, including entity documents, board materials, resolutions, and governance files
Oversee legal document management systems to ensure accuracy, organization, and accessibility of records
Assist with contract administration, including tracking, filing, and maintaining executed agreements
Prepare and organize materials for board meetings, committee meetings, and corporate filings
Coordinate with internal stakeholders and outside counsel as needed
Monitor deadlines and manage dockets related to IP filings, corporate compliance, and regulatory requirements

Fulltime

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Patent Secretary

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Job Responsibility

Requirements

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