Patent Prosecution Paralegal Job at Robert Half (Seattle)

Paralegal Manager

We are looking for an experienced and dynamic Paralegal Manager to join our team...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to manage and develop a high-performing paralegal team in a fast-paced environment
Strong organizational and multitasking skills, with the ability to prioritize and handle multiple deadlines
Exceptional leadership and interpersonal skills to effectively communicate across all organizational levels
In-depth knowledge of Patent Prosecution legal principles and practices, supported by formal training or equivalent experience
Proficiency in legal software, document management systems, and standard office applications such as Microsoft Word and Excel
Detail-oriented mindset with the ability to maintain accuracy under pressure and in stressful conditions
Excellent written and verbal communication skills, including the ability to present information clearly and persuasively
Familiarity with estate planning, probate law, calendar management, and corporate legal management systems

Job Responsibility

Supervise and guide the paralegal team to ensure high standards of work and compliance with legal and firm procedures
Monitor workloads and availability of paralegals, effectively allocating tasks and projects
Collaborate with attorneys to address special requests and ensure timely completion of both routine and complex assignments
Lead the recruitment process for paralegal roles, including interviewing and onboarding new hires
Conduct performance evaluations and identify training needs to support team development
Design and implement comprehensive training programs for new and existing paralegals
Prepare and deliver regular reports on paralegal productivity and administrative tasks to management
Oversee client procedures to ensure accuracy and adherence to established guidelines
Work closely with the Director of Administration to evaluate staffing levels and identify opportunities for promotions
Maintain punctuality and flexibility to meet the demands of the position, which may require extended or irregular hours

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Paralegal

Our company is seeking an experienced and detail-oriented Paralegal with 3–5 yea...

Location

United States , Sunnyvale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of experience as a Paralegal focused on patent and intellectual property matters
Strong understanding of patent prosecution and IP portfolio management
Familiarity with USPTO processes and e-filing systems
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Proficiency in Microsoft Office and legal research/database platforms
Ability to work effectively in an in-office, collaborative team environment
Bachelor’s degree or paralegal certificate (Preferred)
Prior experience supporting patent attorneys in a law firm or corporate legal department

Job Responsibility

Prepare, review, and file patent and trademark applications and supporting documents
Assist attorneys with patent prosecution, IP portfolio management, and maintenance
Perform legal research related to patents, copyrights, and trademarks
Manage all correspondence with USPTO and other regulatory agencies
Maintain accurate IP records, deadlines, and relevant documentation
Support attorneys in IP litigation, including document preparation and evidence gathering
Communicate with inventors, clients, and external counsel as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

IP Docketing Paralegal

McCarter & English LLP is seeking an IP Docketing Paralegal who will be based in...

Location

United States , Boston

Salary:

70000.00 - 95000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

2 plus years US and foreign docketing experience required
computerized docketing experience required
CPI & IP experience required
Thorough knowledge of U.S. Patent and Trademark filing, prosecution and registration procedures.
MS Office and Word Perfect experience required
Type 50-75 WPM
Must be able to exercise independence and good judgment
have excellent attention to detail
and maintain discretion with confidential and sensitive information.
Excellent communication skills both verbal and written.

Job Responsibility

Maintains a historical record of service and filings.
Computes and calendars corresponding due dates on computer system.
Alerts Firm attorneys, patent agents and assistants of receipt of notices, and impending deadlines.
Assists attorneys and secretaries with generating Docket Reports as necessary.
Handle the daily maintenance and overall operation of the Firm’s computerized docketing system including the docketing of all incoming mail from the USPTO, international patent offices, clients and international associates
docketing prosecution and interference due dates for all US patent cases into the docketing system including USPTO and court filings dates
abandoning cases and entering data relating to cases transferred to and from the Firm
Maintain the accuracy and integrity of all data entry including the data entry of new US and foreign, patent, interference and litigation case data
Maintain a high level of quality by reviewing all data entry on a daily basis
Clear due dates on the docketing system on a daily basis per instruction from Attorneys/Assistants.

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Trademark & IP Litigation Paralegal

A highly regarded boutique intellectual property practice is seeking an experien...

Location

United States , Seattle

Salary:

75000.00 - 105000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of paralegal experience in an IP‑focused or law firm setting
Strong background in U.S. trademark prosecution
Experience supporting IP litigation across trademark and/or patent matters
Proficiency with USPTO systems, CM/ECF, and docketing software
Excellent organization, attention to detail, and ability to manage multiple deadlines with minimal supervision
Must be authorized to work in the U.S.
Must reside in the greater Seattle area

Job Responsibility

Prepare, file, and manage U.S. and international trademark applications, including Madrid Protocol filings
Conduct trademark clearance and freedom‑to‑operate searches
prepare reports for attorney review
Draft and file prosecution documents such as Office Action responses, Statements of Use, renewals, declarations, assignments, and amendments
Maintain trademark dockets, deadlines, and portfolio reports
Coordinate with international counsel on foreign trademark matters
Support enforcement activities, including monitoring, investigations, and cease‑and‑desist correspondence
Provide comprehensive paralegal support for trademark and patent disputes, enforcement actions, and administrative proceedings
Draft pleadings, motions, discovery, exhibits, and litigation correspondence
Prepare and cite‑check briefs and filings for federal courts, TTAB, PTAB, and other administrative bodies

What we offer

Performance‑based bonus
Comprehensive benefits package, including employer‑paid medical, dental, and vision
401(k) with match and profit‑sharing
3 weeks PTO + paid sick leave + 10 paid court holidays
FSAs for healthcare, dependent care, and transportation
Annual wellness stipend and EAP resources

Fulltime

Docketing Specialist

We are looking for an experienced Docketing Specialist to join our team on a con...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in intellectual property docketing or a related role
Familiarity with the RightHub platform is preferred
Strong organizational and multitasking skills to manage multiple deadlines
Proficiency in updating and maintaining accurate records
Ability to review and interpret official documents for relevant information
Excellent communication skills to collaborate with clients and team members
Detail-oriented approach to ensure compliance with legal requirements
Knowledge of docketing systems and processes, including calendar management

Job Responsibility

Review and process incoming communications from outside counsel, foreign agents, and the US Patent and Trademark Office to ensure timely docketing
Examine incoming correspondence for deadlines, bibliographic data, and compliance with organizational requirements
Update records with relevant bibliographic information based on official documents and filed responses
Manage and track tasks, including creating and closing deadlines, as outlined in official communications
Assist clients and paralegals with intellectual property and foreign prosecution-related projects
Ensure all docketing activities align with organizational policies and procedures
Maintain accurate and organized records to support seamless operations
Collaborate with team members to address docketing-related inquiries and provide solutions
Utilize the RightHub platform to execute docketing tasks efficiently
Monitor deadlines and ensure compliance with legal and procedural requirements

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Trademark Paralegal

McCarter & English, LLP is seeking an IP/IT paralegal for our New York, Boston, ...

Location

United States , New York; Boston; Newark

Salary:

80000.00 - 118000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

Three years of experience required
Experience in both domestic trademark prosecution and oppositions
Involvement in managing foreign filings through foreign counsel
Ability to perform trademark clearance searches
Ability to organize and coordinate mail, correspondence (internally and externally) and manage an active calendar
PowerPoint and Excel skills important
Strong computer skills
Computer Packages Inc. (CPI), SAEGIS, MS Office (Word, Excel, Outlook) experience required
Database experience a plus
Highly motivated, pleasant individual with professional demeanor and appearance

Job Responsibility

Conduct clearance searches using online databases, and review and analyze cited references for potential conflicts
Prepare and file trademark applications, amendments, statements of use, assignments, renewal applications, and other trademark-related documents with the United States Patent & Trademark Office (USPTO) and foreign trademark offices
Manage and update the trademark docket, including ensuring that all trademark-related deadlines are accurately recorded and monitored
Correspond with clients to report the status of active matters and to respond to client inquiries
Provide support in litigation and enforcement matters, including preparing exhibits and discovery materials, and conducting research as needed
Additional tasks as necessary in support of the department

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Intellectual Property Docket Specialist

Beacon Hill Legal is seeking a Trademark or Patent Docketing Specialist to join ...

Location

United States , Chicago

Salary:

75000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least three (3+) years of IP docketing experience
strong preference in TRADEMARKS
Patents is a PLUS

Job Responsibility

Docket incoming postal and electronic correspondence from foreign associates and from the USPTO for trademark matters
Prepare new trademark, domain and copyright applications and other trademark prosecution documents for filing at appropriate trademark offices, including gathering all necessary information from clients regarding same
monitoring and maintaining applications through issuance
Prepare and record documents affecting the chain of title for U.S. and International trademarks
Work closely with attorneys and paralegals to handle trademark correspondence and generate reports
Train others on established procedures

What we offer

full benefits

Fulltime

Patent Prosecution Paralegal

Robert Half

Location:
United States , Seattle

Category:
Legal

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 20, 2025

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