Patent Prosecution Legal Assistant Job at Robert Half (Alexandria)

Patent Legal Assistant

A national law firm is seeking a Patent Legal Assistant, with a focus on patent ...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Knowledge of how to file a patent application with the USPTO
US filing experience is a must
foreign/EPCT filing experience is nice-to-have
Knowledge of how to docket/cross reference due dates within IP law
Ability to pivot multiple projects in a day, not easily frazzled
3+ years of patent prosecution experience
Ability to multitask and jump from one thing to another
Extremely high attention to detail
Should be able to catch if the partner misses a detail such as inventor name/filing deadline
Someone who takes direction well

Job Responsibility

Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO
Ensure all three elements of the patent application is correct (such as claims set). Filing daily!
Creating shells for attorneys (such as for office action responses)
Docketing – this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)
Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU)

What we offer

7.5 hour work day
Beautiful renovated office with snacks
High level of respect for staff, no micromanaging, no drama
Firm prioritizes pro bono work, and partner closely with nonprofits
The firm administrator offers 1:1 career coaching

Patent Legal Assistant

A nationally recognized law firm in Seattle is hiring a Patent Legal Assistant t...

Location

United States , Seattle

Salary:

60000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience as a Legal Assistant
significant intellectual property experience an understanding of patent prosecution procedures
Experience handling multiple legal softwares and case management systems in a hybrid remote environment
Prior experience supporting multiple attorneys
Clear, professional, and proactive written and verbal communication skills

Job Responsibility

Opening new matters
Sending out engagement letters and invoices
Calendaring and communicating with docketing team
Preparing, proofreading and formatting legal documents, reports and communications
Navigating intellectual property software, case management software and keeping important documentation organized
Communicating updates to clients and retrieving necessary case information
Arranging travel, continuing education courses for attorneys and patent agents, maintaining attorney billable time and other executive assistant functions

What we offer

medical
dental
vision
life insurance
401k with employer contributions
three weeks PTO and sick time
all court holidays paid
additional perks
potential for an end-of-year discretionary bonus

Fulltime

IP Legal Assistant

A national law firm is seeking an IP Legal Assistant, with a focus on patent pro...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of patent prosecution experience
Knowledge of how to file a patent application with the USPTO
US filing experience is a must
Knowledge of how to docket/cross reference due dates within IP law
Ability to pivot multiple projects in a day, not easily frazzled
Ability to multitask and jump from one thing to another
Extremely high attention to detail
Takes direction well
Learner mentality
Not a social butterfly, but drama free

Job Responsibility

Preparing and filing new patent (and occasional trademark) applications and associated documents with the USPTO
Ensure all three elements of the patent application is correct
Creating shells for attorneys
Docketing – backup calendaring for attorneys in Outlook or Excel and reminding them of deadlines
Searching IP databases (USPTO, TEAS, TARR, WIPO, and foreign patent offices)

What we offer

7.5 hour work day
Beautiful renovated office with snacks
Approachable, polite, and congenial IP attorneys
Great trainer Sr. legal assistant
High level of respect for staff, no micromanaging, no drama
Firm prioritizes pro bono work
Firm administrator offers 1:1 career coaching
Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Legal Assistant

We are looking for a dedicated Legal Assistant to join our client's team in Nort...

Location

United States , Alexandria

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or paralegal certificate, or at least 5 years of experience in patent prosecution
Familiarity with electronic filing systems and U.S. Patent and Trademark Office rules and procedures
Experience with case management systems such as IPFolio or Memotech is a plus
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Excellent written and verbal communication skills
Ability to work independently and manage multiple tasks efficiently
Knowledge of trademark prosecution processes is advantageous

Job Responsibility

Prepare and file patent-related documents, including applications, amendments, and responses to office actions
Review incoming correspondence from the U.S. Patent and Trademark Office and foreign associates to manage essential docketing tasks
Facilitate communication between attorneys and clients, proactively maintaining and updating client portfolios
Maintain and organize patent files, ensuring all case management systems are up-to-date
Monitor deadlines and assist attorneys in meeting critical filing requirements
Coordinate with foreign associates to ensure proper handling of international patent applications
Conduct administrative tasks, including updating spreadsheets and managing documents
Provide verbal and written communication support for attorneys and clients
Assist with trademark prosecution processes when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

IP Legal Assistant

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution
Familiarity with electronic case management systems and USPTO rules and requirements
Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database
Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required
Ability to work independently and meet critical deadlines under supervision of attorney
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to concentrate on detailed work for up to 80% of work day
Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact
High level of responsibility, dedication and accuracy required
Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job

Job Responsibility

Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing
Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client
Maintains and updates docketing log spreadsheet
On-going verbal and written communication with attorneys, clients and foreign associates
Other administrative tasks and projects as may be assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Intellectual Property Legal Assistant

A well-respected law firm in Cincinnati is seeking a detail-oriented Intellectua...

Location

United States , Cincinnati

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional education or certification in legal studies preferred
Prior experience supporting an intellectual property practice within a law firm or corporate legal department
Familiarity with USPTO electronic filing systems and patent/trademark procedures
Experience coordinating Patent Cooperation Treaty (PCT) filings and working with foreign associates is preferred
Strong knowledge of patent and trademark prosecution processes, both domestic and international
Proficiency in Microsoft Office applications and experience with document management and timekeeping systems
Exceptional organizational skills with the ability to manage multiple priorities and meet strict deadlines
Excellent written and verbal communication skills
Strong attention to detail and commitment to accuracy

Job Responsibility

Prepare and assemble U.S. patent application filings and prosecution documents, including amendments, responses to Office Actions, Information Disclosure Statements, and related USPTO forms for attorney review and filing
Assist with domestic and international trademark filings, renewals, maintenance documents, and related correspondence
Monitor and maintain docket deadlines
communicate upcoming deadlines and updates to attorneys and coordinate with centralized docketing personnel
Draft and format client correspondence regarding application status, filing confirmations, and prosecution updates
Open new matters, prepare intake documentation, and coordinate conflict checks in accordance with firm procedures
Prepare, revise, and finalize legal documents and general correspondence from draft, dictation, or handwritten notes with a high degree of accuracy
File documents electronically with the USPTO and coordinate foreign filings through international associates
Manage attorney calendars, schedule meetings, coordinate travel arrangements, and process expense reimbursements
Enter and review attorney time entries and assist with billing-related tasks as requested

Fulltime

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...

Location

United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City

Salary:

35.14 - 53.08 USD / Hour

Wilson, Sonsini, Goodrich & Rosati

Expiration Date

Until further notice

Requirements

Bachelor's degree and/or paralegal certificate is preferred
Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
Strong knowledge of Microsoft products, database management systems, and electronic files
Strong desire to learn new tasks and technologies
Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills

Job Responsibility

Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
Maintain close communication with US and foreign paralegals to ensure deadlines are met
Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
provide timely reminders of upcoming dates
Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)

What we offer

Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance

Fulltime

Assistant Counsel – Patent Attorney

We are looking for a dedicated and skilled Assistant Counsel – Patent Attorney t...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Juris Doctor (JD) degree from an accredited law school
Active membership in a state bar association
At least 3-5 years of experience handling patents or intellectual property matters
Proven interest and knowledge in corporate and commercial legal practices
Exceptional communication skills, both written and verbal
Ability to thrive in a hybrid work environment combining remote and in-person collaboration
Strong analytical abilities, organizational skills, and time management expertise
Willingness to engage in a mix of intellectual property and corporate legal responsibilities

Job Responsibility

Develop and execute patent strategies, including filing and prosecuting patent applications
Provide guidance to business units on patentability and assess infringement risks for new product developments
Oversee the management of the company’s global patent portfolio and maintain the prosecution docket
Collaborate with research, development, and engineering teams to identify and protect patentable innovations
Perform analyses on freedom-to-operate and competitive landscapes to support business decisions
Draft and review various commercial agreements, such as confidentiality, licensing, supply, and distribution contracts
Deliver compliance training and contribute to the development and upkeep of the company’s compliance program
Support mergers, acquisitions, divestitures, and other corporate development activities
Coordinate with external legal counsel and provide assistance with litigation matters when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Patent Prosecution Legal Assistant

Job Description

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