Patent Legal Assistant Job at Robert Half (Irvine)

Patent Legal Assistant

A nationally recognized law firm in Seattle is hiring a Patent Legal Assistant t...

Location

United States , Seattle

Salary:

60000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience as a Legal Assistant
significant intellectual property experience an understanding of patent prosecution procedures
Experience handling multiple legal softwares and case management systems in a hybrid remote environment
Prior experience supporting multiple attorneys
Clear, professional, and proactive written and verbal communication skills

Job Responsibility

Opening new matters
Sending out engagement letters and invoices
Calendaring and communicating with docketing team
Preparing, proofreading and formatting legal documents, reports and communications
Navigating intellectual property software, case management software and keeping important documentation organized
Communicating updates to clients and retrieving necessary case information
Arranging travel, continuing education courses for attorneys and patent agents, maintaining attorney billable time and other executive assistant functions

What we offer

medical
dental
vision
life insurance
401k with employer contributions
three weeks PTO and sick time
all court holidays paid
additional perks
potential for an end-of-year discretionary bonus

Fulltime

Patent Prosecution Legal Assistant

Merchant & Gould has been a leader in intellectual property law for more than 10...

Location

United States , Alexandria

Salary:

70000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution
Familiarity with electronic case management systems and USPTO rules and requirements
Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database
Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required
Ability to work independently and meet critical deadlines under supervision of attorney
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to concentrate on detailed work for up to 80% of work day
Interpersonal skills necessary in order to communicate and follow instructions from a diverse group

Job Responsibility

Provides client management support for attorney, not limited to written and verbal communications with clients along with maintaining docket and client specific procedures
Assists attorney in prosecuting patent applications in the United States and various foreign countries
Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing
Maintain clients' portfolios by being proactive in facilitating communication between attorney and client
Maintains and updates docketing log spreadsheet
On-going verbal and written communication with attorneys, clients and foreign associates
Other administrative tasks and projects as may be assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Assistant

We are looking for a detail-oriented Legal Assistant to support intellectual pro...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of administrative experience in a law firm or legal department, including work supporting intellectual property matters
Working knowledge of patent and trademark filing practices
experience with USPTO procedures and foreign filing processes is preferred
Demonstrated ability to manage calendars, deadlines, court or agency filings, and multiple active matters with strong attention to detail
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience using legal databases, docketing platforms, or case management systems to maintain accurate matter records
Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, and external contacts
Ability to prioritize competing tasks effectively in a fast-paced, deadline-driven environment

Job Responsibility

Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence
Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required
Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case
Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions
Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs
Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures
Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters
Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters
Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures
Update docketing tools and internal databases to keep portfolio information, client details, and matter status current

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Assistant Legal Department

Assistant (m/f/d) Legal Department - REMA TIP TOP

Location

Germany , Poing

Salary:

Not provided

Rema Tip Top

Expiration Date

Until further notice

Requirements

Completed training as a legal assistant or patent attorney’s assistant, or a comparable qualification
Several years of relevant professional experience in a law firm or the legal department of an internationally active business
You are known for your resilience and ability to work independently
You always keep track of things, even when juggling multiple tasks at once
Strong analytical skills, excellent communication skills, and a proactive approach
Discretion and loyalty are a given for you
Excellent written and spoken German and English skills round out your profile

Job Responsibility

Handling cases in the field of intellectual property law, particularly trademarks and patents
Assistance with contracts, legal briefs, and the preparation of committee materials
Communication and coordination with notary offices, as well as coordination of external attorneys
General office management, handling correspondence independently, and providing organizational and administrative support to the department’s staff members
Preparing for and following up on meetings, as well as creating presentations
Invoice verification and account assignment
Maintenance of the electronic document repository
Travel management, including expense reporting

What we offer

30 days vacation
Corporate benefits
Mobile working by arrangement
Canteen on site
Bikeleasing, PC Leasing
Flexible working hours

Fulltime

IP Legal Assistant

A national law firm is seeking an IP Legal Assistant, with a focus on patent pro...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of patent prosecution experience
Knowledge of how to file a patent application with the USPTO
US filing experience is a must
Knowledge of how to docket/cross reference due dates within IP law
Ability to pivot multiple projects in a day, not easily frazzled
Ability to multitask and jump from one thing to another
Extremely high attention to detail
Takes direction well
Learner mentality
Not a social butterfly, but drama free

Job Responsibility

Preparing and filing new patent (and occasional trademark) applications and associated documents with the USPTO
Ensure all three elements of the patent application is correct
Creating shells for attorneys
Docketing – backup calendaring for attorneys in Outlook or Excel and reminding them of deadlines
Searching IP databases (USPTO, TEAS, TARR, WIPO, and foreign patent offices)

What we offer

7.5 hour work day
Beautiful renovated office with snacks
Approachable, polite, and congenial IP attorneys
Great trainer Sr. legal assistant
High level of respect for staff, no micromanaging, no drama
Firm prioritizes pro bono work
Firm administrator offers 1:1 career coaching
Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Legal Assistant

We are looking for a dedicated and detail-oriented Legal Assistant to join our t...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a legal environment, preferably with exposure to intellectual property (patents, trademarks, or copyrights)
Proficiency in Microsoft Excel and PowerPoint
Strong written and verbal communication skills with a high attention to detail
Ability to work both independently and collaboratively within a team
Strong organizational skills with the ability to manage multiple tasks and deadlines

Job Responsibility

Assist with the preparation, registration, and maintenance of patents and trademarks
Review and organize patent portfolios, ensuring consistency with physical and digital records
Perform data entry and maintain accurate schedules for legal documentation and filings
Proofread legal documents and correspondence to ensure accuracy and professionalism
Collaborate with attorneys and team members to manage intellectual property matters efficiently
Conduct research, including USPTO searches, to support patent and trademark applications
Communicate effectively with corporate clients regarding legal processes and updates
Provide administrative support, including scheduling and organizing files
Contribute to team projects and demonstrate leadership when necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Assistant

We are looking for a dedicated Legal Assistant to join our client's team in Nort...

Location

United States , Alexandria

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or paralegal certificate, or at least 5 years of experience in patent prosecution
Familiarity with electronic filing systems and U.S. Patent and Trademark Office rules and procedures
Experience with case management systems such as IPFolio or Memotech is a plus
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Excellent written and verbal communication skills
Ability to work independently and manage multiple tasks efficiently
Knowledge of trademark prosecution processes is advantageous

Job Responsibility

Prepare and file patent-related documents, including applications, amendments, and responses to office actions
Review incoming correspondence from the U.S. Patent and Trademark Office and foreign associates to manage essential docketing tasks
Facilitate communication between attorneys and clients, proactively maintaining and updating client portfolios
Maintain and organize patent files, ensuring all case management systems are up-to-date
Monitor deadlines and assist attorneys in meeting critical filing requirements
Coordinate with foreign associates to ensure proper handling of international patent applications
Conduct administrative tasks, including updating spreadsheets and managing documents
Provide verbal and written communication support for attorneys and clients
Assist with trademark prosecution processes when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

IP Legal Assistant

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution
Familiarity with electronic case management systems and USPTO rules and requirements
Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database
Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required
Ability to work independently and meet critical deadlines under supervision of attorney
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to concentrate on detailed work for up to 80% of work day
Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact
High level of responsibility, dedication and accuracy required
Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job

Job Responsibility

Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc.
Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing
Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client
Maintains and updates docketing log spreadsheet
On-going verbal and written communication with attorneys, clients and foreign associates
Other administrative tasks and projects as may be assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Patent Legal Assistant

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