CrawlJobs Logo

Patent Docketing Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Minneapolis

Category Icon
Category:
Legal

Job Type Icon

Contract Type:
Employment contract, Contract work

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

An exciting position focused on Patent Docketing! This role offers the opportunity to work closely with a dynamic team in an environment that values precision and professionalism.

Job Responsibility:

  • Operate docketing system, accurately creating and maintaining records for domestic and international patents
  • Verify the accuracy and completeness of all docketed deadlines and actions, ensuring timely updates and compliance
  • Process and update systems based on communications received from the USPTO, clients, attorneys, foreign associates, and annuity service providers
  • Provide timely updates on docketing changes to relevant stakeholders in line with company policies
  • Collaborate with legal teams to ensure all patent-related deadlines are met without exceptions
  • Perform thorough quality reviews of docketing data to identify and resolve any discrepancies or errors
  • Manage vendor instructions related to annuity payments and international patent deadlines to ensure timely processing
  • Stay informed on changes to patent laws, rules, and procedures that impact docketing processes
  • Generate detailed reports using PATTSY WAVE and Global IP Estimator to support operational needs and decision-making

Requirements:

  • High School diploma or equivalent
  • Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe
  • College degree or business school training is desirable
  • Prior experience with patent preparation, prosecution, and/or IP docketing is a plus
  • Familiarity with the PATTSY WAVE docketing system is preferred
  • Knowledge of PCT Safe, ePCT, and Global IP Estimator is advantageous
  • Previous experience in a law firm and with patent docketing is preferred

Nice to have:

  • College degree or business school training is desirable
  • Familiarity with the PATTSY WAVE docketing system is preferred
  • Knowledge of PCT Safe, ePCT, and Global IP Estimator is advantageous
  • Previous experience in a law firm and with patent docketing is preferred
What we offer:
  • Medical, dental, and vision health plans
  • Medical savings accounts
  • Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
  • Employer-paid life insurance and AD& D
  • Short- and long-term disability benefits
  • Paid leave and PTO benefits

Additional Information:

Job Posted:
March 21, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon
PREMIUM
More languages and countries
+ Unlock 31697 hidden job offers
Languages
English Čeština Deutsch Ελληνικά Español Français +15
Countries
United States United Kingdom India Canada Australia +
See plans
Plans from $2.99 / month

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Patent Docketing Specialist

Patent Specialist

McCarter & English is seeking a Patent Specialist for our Newark, NJ office. The...
Location
Location
United States , Newark
Salary
Salary:
50000.00 - 90000.00 USD / Year
mccarter.com Logo
McCarter & English
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of two years of legal assistant experience in the patent field
  • Must type a minimum of 70 words per minute
  • Comprehensive knowledge of US and foreign patent & trademark prosecution procedures
  • Comprehensive knowledge in the preparation of IP documents
  • e-filing with the USPTO
  • Comprehensive knowledge of effective proofreading techniques
  • Comprehensive knowledge of MS office
  • Must be able to multi-task in an extremely fast paced environment
  • Ability to type accurately and use a personal computer
  • Excellent oral and written communication skills
Job Responsibility
Job Responsibility
  • Responsible for the preparation of IP documents
  • e-filing with the USPTO and other offices
  • Prepare legal correspondence and proofreading to ensure accuracy
  • Answer telephone calls, transfer calls to the appropriate staff and take messages
  • Maintain attorney dockets and monitor deadlines
  • Process bills
  • proof billing sheets
  • review and edit bills
  • Arrange travel
  • process expenses
What we offer
What we offer
  • Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
  • Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
  • Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
  • Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
  • Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
  • Free and confidential employee assistance program (EAP) and behavioral health services program
  • Firm-paid back-up child/elder care, academic support and pet care program
  • Tax-advantaged college savings 529 Plan
  • Employee discounts through Working Advantage
  • Eligibility for discretionary bonus
  • Fulltime
Read More
Arrow Right

IP Specialist

McCarter & English LLP is seeking an IP Specialist for our Hartford, CT office. ...
Location
Location
United States , Hartford
Salary
Salary:
70000.00 - 95000.00 USD / Year
mccarter.com Logo
McCarter & English
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Ability to prepare and electronically file trademark and patent documents in the USPTO
  • 2-3 years of intellectual property experience, including using an IP practice management system in a law firm or IP corporate legal department setting
  • Experience with monitoring patent and trademark dockets
  • Proficiency with Microsoft Office (e.g. Word and Excel) and billing software(s)
Job Responsibility
Job Responsibility
  • Reviewing client dockets for upcoming deadlines, preparing correspondence to clients notifying them of deadlines and the requirements therefor, and following up with them as needed
  • Preparing electronic forms for trademark filings in the USPTO, including trademark applications, responses to office actions, extensions, statements of use, declarations of use and incontestability, applications for renewal, and specimens of trademark use
  • Preparing electronic forms for trademark filings in the World Intellectual Property Office (WIPO), including international applications for registrations and other miscellaneous WIPO filings
  • Communicating with foreign law firms to provide instructions for filing and prosecuting foreign trademark applications and to address their requests for powers of attorneys and other filing information
  • Assisting in trademark clearance searches, including conducting searches in the USPTO and Saegis databases
  • Preparing electronic forms for patent filings in the USPTO, including provisional and utility patent applications, information disclosure statements, and responses to office actions
  • Preparing formal documents for patent filings in the USPTO, including declarations, powers of attorney, assignments, and other formal documents as required by foreign patent offices
  • Maintaining and organizing electronic patent and trademark files
What we offer
What we offer
  • Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
  • Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
  • Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
  • Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
  • Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
  • Free and confidential employee assistance program (EAP) and behavioral health services program
  • Firm-paid back-up child/elder care, academic support and pet care program
  • Tax-advantaged college savings 529 Plan
  • Employee discounts through Working Advantage
  • Eligibility for discretionary bonus
  • Fulltime
Read More
Arrow Right

Patent Prosecution Specialist

Wilson Sonsini is the premier legal advisor to technology, life sciences, and ot...
Location
Location
United States , Palo Alto; Salt Lake City; San Francisco; San Diego; Century City
Salary
Salary:
35.14 - 53.08 USD / Hour
wsgr.com Logo
Wilson, Sonsini, Goodrich & Rosati
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree and/or paralegal certificate is preferred
  • Minimum 5 years of prior experience in a U.S. Patent Prosecution or Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO requirements, including rules, deadlines, and procedures
  • Proficiency with U.S. and foreign patent office websites and the ability to research and locate data
  • Knowledge regarding a calendaring system is required and knowledge of Computer Packages Inc.'s (CPI) calendaring system is a plus
  • Strong knowledge of Microsoft products, database management systems, and electronic files
  • Strong desire to learn new tasks and technologies
  • Knowledge regarding aspects of patent prosecution and the United States Patent and Trademark Office's Patent Application Information Retrieval (PAIR) System, World Intellectual Property Organization (WIPO), European Patent Office (EPO), Orbit, foreign PTO sites, Electronic Filing System (EFS), and Patent Center databases
  • Ability to work well under pressure and demonstrated ability to coordinate multiple competing tasks simultaneously and demands and adapt to various practice management styles
  • Excellent analytical skills, with a strong ability to review and organize legal documents in complex legal matters
  • Ability to demonstrate accuracy, attention to detail and strong organizational skills, and strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Handle complex filings for attorneys and staff and provides reliable suggestions and feedback
  • Strong familiarity with CFR, MPEP and other patent-related laws and regulations, and engage in research when required
  • Coordinate with IP professional staff, patent practitioners and clients with respect to assigned US patent prosecution matters
  • Communicate with clients, examiners, and other parties regarding status of applications and/or other related matters
  • Maintain close communication with US and foreign paralegals to ensure deadlines are met
  • Analyze correspondence received from USPTO to ensure accuracy of information for docketing purposes
  • provide timely reminders of upcoming dates
  • Prepare, e-file, and report filing of various legal documents maintaining structural and formatting requirements outlined the MPEP, including applications, (utility or design, provisional, nonprovisional, divisional, continuation, and national stage), responses to any PTO actions or examinations, petitions, terminal disclaimers, etc.
  • Prepare, e-file and report handling of all associated formalities after filing new applications to include, but not limited to prepare formal documents such as Declarations, Powers of Attorney, Substitute Statements, and Assignments as required by each jurisdiction. Obtain required signatures and follow up with clients as needed
  • Report and handle all substantive USPTO actions with input from the Responsible Attorney, prepare draft amendments/responses to official actions, including Responses to Missing Parts, Report Notices of Allowance, address any inventorship/assignment issues, and prepare related paperwork (e.g., extensions, RCEs, corrected ADSs, name changes, maintenance fee addresses, etc.)
What we offer
What we offer
  • Highly competitive salary and benefits package
  • Discretionary year-end merit bonus based on performance
  • Fulltime
Read More
Arrow Right

Docketing Specialist

We are looking for an experienced Docketing Specialist to join our team on a con...
Location
Location
United States , Boston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in intellectual property docketing or a related role
  • Familiarity with the RightHub platform is preferred
  • Strong organizational and multitasking skills to manage multiple deadlines
  • Proficiency in updating and maintaining accurate records
  • Ability to review and interpret official documents for relevant information
  • Excellent communication skills to collaborate with clients and team members
  • Detail-oriented approach to ensure compliance with legal requirements
  • Knowledge of docketing systems and processes, including calendar management
Job Responsibility
Job Responsibility
  • Review and process incoming communications from outside counsel, foreign agents, and the US Patent and Trademark Office to ensure timely docketing
  • Examine incoming correspondence for deadlines, bibliographic data, and compliance with organizational requirements
  • Update records with relevant bibliographic information based on official documents and filed responses
  • Manage and track tasks, including creating and closing deadlines, as outlined in official communications
  • Assist clients and paralegals with intellectual property and foreign prosecution-related projects
  • Ensure all docketing activities align with organizational policies and procedures
  • Maintain accurate and organized records to support seamless operations
  • Collaborate with team members to address docketing-related inquiries and provide solutions
  • Utilize the RightHub platform to execute docketing tasks efficiently
  • Monitor deadlines and ensure compliance with legal and procedural requirements
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
Read More
Arrow Right

Director of Operations

A leading national provider within Education and Specialist Support Services is ...
Location
Location
United Kingdom
Salary
Salary:
100000.00 GBP / Year
brookstreet.co.uk Logo
Brook-St Hiredonline
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experienced educational leader with oversight of multiple schools
  • Previously reported directly into MD, COO, or Executive Leadership level
  • Strong background within SEND schools and ideally Independent Special Schools
  • Significant senior leadership experience within Education provision
  • Strong operational, financial, and people management skills
  • Proven track record of leading change and improving performance at scale
  • Excellent understanding of Ofsted regulations and Independent School Standards
  • Commercially aware with strong strategic leadership capability
  • Degree qualified (QTS preferred)
  • Full UK Driving Licence and willingness to travel nationally
Job Responsibility
Job Responsibility
  • Lead operational performance across multiple education regions
  • Drive occupancy, workforce stability, and financial performance
  • Hold senior regional leaders accountable against KPIs and service delivery
  • Support organisational growth and long-term strategic objectives
  • Ensure operational readiness for Ofsted and regulatory inspections
  • Build and maintain strong Local Authority and stakeholder relationships
  • Provide strategic leadership, coaching, and performance management to operational teams
  • Support the delivery of outstanding educational environments and pupil outcomes
  • Fulltime
Read More
Arrow Right

Application Development Group Manager

The Investor Services business is at a critical inflection point driven by regul...
Location
Location
United Kingdom , Belfast
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree, or a Master’s degree
  • Minimum of 8-10 years of progressive experience in Financial Data, with a significant portion in a senior capacity Enterprise-wide authority across custody, funds, and TA
  • Demonstrated ability to effectively partner with and influence senior-level stakeholders in Product Management, Operations, and Technology domains
  • Extensive experience in managing multiple complex projects and programs concurrently, with a focus on results
  • Proven experience in leading and managing recruitment teams, including those in different geographical locations
  • Strong understanding and application of people management principles, including performance management and development
  • Ability to take ownership and contribute to the broader success of a business unit at a site level
  • Exceptional communication, interpersonal, and negotiation skills
Job Responsibility
Job Responsibility
  • Enterprise Data Strategy
  • Canonical data models (accounts, securities, positions)
  • Golden sources and ownership model
  • Platform Modernization
  • Real-time / near real-time ODS
  • Event-driven architecture (Kafka, CDC)
  • Lakehouse / federated query platforms
  • Regulatory & Data Governance
  • Data lineage, quality, controls
  • Alignment with BCBS 239, DORA, GDPR
What we offer
What we offer
  • Generous holiday allowance starting at 27 days plus bank holidays
  • increasing with tenure
  • A discretional annual performance related bonus
  • Private medical insurance packages to suit your personal circumstances
  • Employee Assistance Program
  • Pension Plan
  • Paid Parental Leave
  • Special discounts for employees, family, and friends
  • Access to an array of learning and development resources
  • Leadership and Executive Training
  • Fulltime
Read More
Arrow Right

Senior Full Stack Java Developer (Emerging Payments) - Vice President

The Senior Full Stack Java Developer is a senior management level position respo...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 10-12 years of relevant experience in the Financial Service industry
  • Exposure to payment flows & payments integration solutions
  • Experience as a hands-on Application Developer
  • Experience in building enterprise transaction-based system with focus on recovery, stability, reliability, scalability and performance
  • Stakeholder and people management experience
  • Demonstrated leadership skills
  • Proven project management skills
  • Basic knowledge of industry practices and standards
  • Consistently demonstrates clear and concise written and verbal communication
  • Bachelor’s degree/University degree or equivalent experience
Job Responsibility
Job Responsibility
  • Manage one or more Applications Development teams in an effort to accomplish established goals as well as conduct personnel duties for team (e.g. performance evaluations, hiring and disciplinary actions)
  • Utilize in-depth knowledge and skills across multiple Applications Development areas to provide technical oversight across systems and applications
  • Review and analyze proposed technical solutions for projects
  • Hands on coding with proficiency in Core Java, J2EE, micro services and cloud based framework
  • Experience in working on Java SpringBoot, IBM MQ, Maven, MongoDB
  • Good Exposure to Agile Methodologies and Devops tools like udeploy, Teamcity, Jenkins, Cucumber etc
  • Design, code, test, document and implement application release projects as part of development team
  • Develop comprehensive knowledge of how areas of business integrate to accomplish business goals
  • Work closely with Program Management and Quality Control teams to deliver quality software to agreed project schedules
  • Impact the Applications Development area through monitoring delivery of end results, participate in budget management, and handling day-to-day staff management issues, including resource management and allocation of work within the team/project
  • Fulltime
Read More
Arrow Right

Twilight Care Assistant

Lindsey Hall, Cleethorpes, is currently recruiting for Care Assistants (Twilight...
Location
Location
United Kingdom , Cleethorpes
Salary
Salary:
Not provided
yorkarehomes.co.uk Logo
Yorkare Homes
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Flexible, caring and compassionate
  • Positive, self-motivated and organised
  • Willing to undertake any training necessary to develop skills and competency relevant to the role
  • Sensitive to the needs of others
  • An active team player and must be able to work on own initiative
  • Possess good communication skills with colleagues and residents.
Job Responsibility
Job Responsibility
  • To provide personal care and support to residents with a wide range of health care needs, illnesses and disabilities, all of which are available in their care plan for staff to follow
  • Serve and assist with drinks and snacks if required through the evening
  • Make and change beds
  • tidy rooms along with some light cleaning to ensure resident comfort and maintain the appearance of their home
  • To maintain accurate documentation with regards to the care and support given to our residents
  • To act as an advocate to the residents and communicate their needs and wishes when required to senior members of staff
What we offer
What we offer
  • Competitive rates of pay
  • Free DBS check
  • Free Uniform
  • Fully comprehensive training and development support from our In house trainer
  • Career Progression
  • Staff recognition awards
  • Rewards App
  • Health Scheme
  • Working with a fantastic team of friendly, supportive, like-minded individuals
  • Parttime
Read More
Arrow Right