Part-Time Onsite Administrative Assistant Job at Robert Half (Honolulu)

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Temporary Part-Time Administrative & Client Engagement Coordinator

We are looking for a detail-oriented Temporary Part-Time Administrative & Client...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, project coordination, or client service roles
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent verbal and written communication abilities
Proficiency in Microsoft Office, particularly PowerPoint, Word, and Outlook
Exceptional attention to detail and accuracy in note-taking and documentation
Comfortable working independently while collaborating with team members
Ability to adapt quickly and edit documents or presentations in real time
Familiarity with using AI tools to improve efficiency without compromising quality

Job Responsibility

Act as a liaison between consultants and clients, ensuring timely communication and seamless coordination
Manage scheduling for virtual and in-person meetings, including preparing agendas and confirming logistical details
Draft and distribute client communications, ensuring a thorough and responsive experience
Prepare and format PowerPoint presentations, handouts, and other materials in line with branding standards
Track meeting notes, follow-up items, and ensure accurate documentation
Organize and print materials for client sessions, ensuring readiness for onsite and shipped engagements
Coordinate logistical needs for meetings, such as room setup and technology requirements
Respond to client inquiries and route requests appropriately to maintain efficient communication
Assist in preparing post-session documentation and follow-up materials to support ongoing client engagements
Utilize AI tools to enhance efficiency in document creation and communication processes

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Contract Specialist (Part-Time)

The selected candidate will provide acquisition and contracting support services...

Location

United States , Norfolk

Salary:

Not provided

SD Solutions, LLC

Expiration Date

Until further notice

Requirements

Minimum five (5) years of federal acquisition and contracting experience
Experience supporting FAR-based acquisitions in a GS-1102 equivalent role or comparable contractor acquisition support role
Experience supporting pre-award and post-award acquisition activities
Experience with cost and price analysis, contract negotiations, and contract administration
Strong knowledge of the Federal Acquisition Regulation (FAR)
Experience supporting best value and LPTA acquisition processes
Strong written and verbal communication skills
Ability to work onsite at the Government facility in Norfolk, Virginia
Ability to obtain and maintain required suitability/background investigation
Bachelor's degree or higher

Job Responsibility

Provide pre-award and post-award contracting support to USCG Contracting Officers
Conduct market research for assigned acquisition requirements
Develop and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and solicitations
Support source selection activities and acquisition evaluations as a non-voting advisor
Assist with cost and price analysis and support negotiation activities
Support contract administration activities, including modifications, discrepancy reports, cure notices, and equitable adjustments
Assist with invoice processing and contract closeout activities
Track acquisition milestones and provide progress reporting
Utilize Coast Guard procurement and financial systems in performance of duties
Maintain compliance with FAR, DHS, and USCG acquisition policies and procedures

Parttime

Part-Time HR Coordinator

Our client is currently seeking a motivated and detail-oriented Part-Time HR Coo...

Location

United States , Somers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in HR, recruiting, or administrative support is preferred
Strong organizational skills and high attention to detail
Excellent communication abilities, both written and verbal
Proficient with Microsoft Office Suite and experience with HRIS systems (preferred)
Ability to manage multiple tasks, prioritize, and meet deadlines
Discretion in handling sensitive and confidential information
Positive attitude, willingness to learn, and strong teamwork ethic
High school diploma or equivalent
relevant HR coursework or certifications is a plus
Proven experience in HR coordination or administration, preferably in a bilingual capacity

Job Responsibility

Assist with the recruitment process by posting job adverts, scheduling interviews, and communicating with candidates
Support onboarding and offboarding activities, including preparing employment documentation and coordinating orientation sessions
Maintain accurate employee records and ensure timely updates to HRIS systems
Help administer benefits enrollment and respond to employee inquiries regarding benefit programs
Track and coordinate employee leave requests, timekeeping, and attendance records
Support the performance management process by assisting with review scheduling and documentation
Assist in the organization of employee engagement activities and HR-related events
Prepare HR reports, distribute internal communications, and contribute to process improvements
Perform general administrative duties such as filing, scanning, and responding to routine HR correspondence

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Free online training

Parttime

New

Bookkeeper

We are looking for a detail-oriented Bookkeeper to support day-to-day financial ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in bookkeeping, accounting support, or a closely related role
Working knowledge of accounts payable, accounts receivable, reconciliations, and standard bookkeeping practices
Hands-on experience with QuickBooks is required
Proficiency with Microsoft Office applications, especially Excel and Outlook
Strong organizational skills with a high level of accuracy and attention to detail
Effective written and verbal communication skills, with the ability to manage multiple deadlines and work independently or collaboratively

Job Responsibility

Manage incoming invoices, issue payments to vendors, and record routine financial activity with accuracy and timeliness
Reconcile accounts payable, accounts receivable, bank statements, and credit card transactions to maintain current and reliable records
Prepare journal entries and provide support during monthly close by organizing transactions and verifying account balances
Assist with financial reporting, job or cost tracking, and the upkeep of accounting documentation and supporting files
Communicate with customers, suppliers, and team members to address invoice discrepancies, payment issues, and account questions
Support audit readiness by gathering records, organizing documentation, and assisting with compliance-related accounting tasks
Contribute to general administrative support and take on special assignments as needed to support office operations
Maintain a part-time, onsite weekday schedule of approximately 25 to 30 hours per week, including morning availability

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Junior Accounting Associate

Are you a recent accounting graduate looking for a company willing to invest in ...

Location

United States , Pleasanton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or related field (recent graduates encouraged to apply)
Internship, campus leadership, or part-time accounting experience is a plus, but not required
Strong attention to detail and willingness to learn
Proficiency with Microsoft Excel
Positive attitude and strong work ethic
Ability to work onsite Monday through Friday

Job Responsibility

Assist with accounts payable and accounts receivable processing
Enter invoices, payments, and journal entries
Reconcile bank and general ledger accounts
Support month-end close activities
Review and organize financial documents and records
Assist with reporting and spreadsheet analysis
Communicate with vendors, customers, and internal departments
Perform other accounting and administrative duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

New

Junior Accounting Associate

Are you a recent accounting graduate looking for a company willing to invest in ...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or related field
Internship, campus leadership, or part-time accounting experience is a plus, but not required
Strong attention to detail and willingness to learn
Proficiency with Microsoft Excel
Positive attitude and strong work ethic
Ability to work onsite Monday through Friday

Job Responsibility

Assist with accounts payable and accounts receivable processing
Enter invoices, payments, and journal entries
Reconcile bank and general ledger accounts
Support month-end close activities
Review and organize financial documents and records
Assist with reporting and spreadsheet analysis
Communicate with vendors, customers, and internal departments
Perform other accounting and administrative duties as assigned

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to join our team in Torrance, California...

Location

United States , Torrance

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience running payroll in Paycom is required
Demonstrated background in full-cycle payroll processing
Working knowledge of California payroll regulations and compliance standards
Ability to work onsite in Torrance, California with a flexible part-time schedule
Strong accuracy, organization, and attention to detail in payroll administration
Clear communication skills and the ability to handle sensitive employee information professionally

Job Responsibility

Manage bi-weekly payroll processing for approximately 130 employees using Paycom, ensuring timely and accurate completion
Review payroll data carefully to support compliance with California wage and hour requirements for a non-union employee population
Maintain organized payroll files, records, and supporting documentation in line with internal standards and legal guidelines
Provide day-to-day HR administrative support, including updating employee information and assisting with onboarding and offboarding tasks
Respond to employee questions related to payroll and HR matters with professionalism and urgency
Work closely with managers and internal partners to investigate and resolve payroll discrepancies efficiently

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

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Part-Time Onsite Administrative Assistant

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