Part Time Office & Facilities Coordinator Job at Office Angels (Watford)

Part-Time Office Coordinator

The Part-Time Office Coordinator plays a key role in maintaining a safe, organiz...

Location

United States

Salary:

20.00 - 25.00 USD / Hour

The New York Academy of Sciences

Expiration Date

Until further notice

Requirements

Previous experience in office coordination, facilities support, or administrative operations
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills with a customer-service mindset
Ability to manage multiple tasks efficiently and work independently
Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools
Experience working in a nonprofit or mission-driven environment

Job Responsibility

Conduct and log floor checks to ensure a clean, safe, and functional workspace
Monitor lobby activity and provide a security presence
Serve as the volunteer Fire Warden
Communicate with the property manager to report and resolve building issues
Event guest management
Connect with onsite vendors, accept deliveries
Restock and maintain the pantry and office supplies
Maintain the overall appearance of the office
Maintain inventory of supplies
Log, sort, and distribute incoming mail and packages

What we offer

May be eligible to participate in retirement plans
Prorated paid time off

Parttime

Part-time Office Manager

Part-Time Office Manager position for a thriving financial institution located i...

Location

United Kingdom , City of London

Salary:

43000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

MUST have previous Office Management & Facilities Management experience
Experience organising an office move
Detail-oriented, highly organised and proactive nature
Capable of working independently and managing your own workload, as well as part of a team

Job Responsibility

Overseeing daily office operations and procedures
Managing and maintaining office regulations & health & safety
Deal with external suppliers and contractors
Be a critical part of an office move
Managing office supplies and inventory
Coordinating meetings and scheduling appointments
Supporting team members with administrative tasks
Assisting in the preparation of reports and presentations
Maintaining a welcoming and organised office environment

What we offer

Part time hours to work around your lifestyle
City offices - Close to bank tube station
A vibrant and dynamic work culture
Opportunities for professional growth and development
The chance to make a real impact in a supportive team, where your ideas will be heard

Parttime

Part-Time Project Coordinator

Robert Half is seeking a highly organized and hands-on Culinary Coordinator to s...

Location

United States , Norwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or certification in Culinary/Pastry Arts or related experience in a kitchen, R&D, hospitality, or supply chain environment
ServSafe certification preferred
Strong organizational skills and proficiency in Microsoft Office
Knowledge of culinary equipment and kitchen operations
Ability to stand for extended periods and lift up to 50 lbs

Job Responsibility

Support culinary meetings, tastings, and supplier events, including setup, coordination, and cleanup
Manage the lab’s digital calendar and coordinate event logistics with facilities
Source specialty ingredients, smallwares, and equipment for projects and events
Oversee kitchen equipment setup, maintenance, and repairs in partnership with facilities
Manage ingredient and retail sample inventory, including ordering, tracking, and replenishment
Maintain lab organization, cleanliness, and support periodic decluttering efforts
Coordinate shipments and order necessary packaging and supplies (e.g., dry ice)
Assist with additional lab operations as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

Office Manager (Part-time)

Global-e (Nasdaq: GLBE) is the world’s leading platform to enable and accelerate...

Location

United States , Atlanta

Salary:

Not provided

Global-e

Expiration Date

Until further notice

Requirements

2+ years of experience as an Office Coordinator/Manager in a fast-growing, agile organization
Proven experience in facilities coordination and office administration
Exceptional time management and organizational skills, with the ability to manage multiple projects simultaneously
Proactive, adaptable, and detail-oriented with a solutions-driven mindset
Excellent interpersonal and communication skills
Demonstrated ability to source and manage supplier relationships effectively
Strong experience in invoicing and expense processing
Must be available to work from the office in Atlanta on a Monday, Tuesday, and Thursday schedule

Job Responsibility

Manage the day-to-day office administration, ensuring the office is organized, fully stocked, and welcoming
Collaborate with management and employees to provide proactive and efficient administrative support
Work closely with the US HR team to plan and execute social events for the team
Process expenses and invoices accurately and in a timely manner
Ensure health and safety processes are in place and that the office operates in accordance with regulations
Assist with employee onboarding and offboarding, including workspace and equipment preparation for new hires
Act as the primary liaison with the building management to promptly resolve any office-related issues
Oversee purchasing requests, including sourcing, comparing, and managing suppliers and vendors

Parttime

Part-Time Administrative Assistant

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, reception, executive support, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting
Strong communication skills and confidence interacting with visitors, executives, vendors, and internal teams
Hands-on experience with calendar management, meeting coordination, and travel booking
proficiency in Microsoft Office applications, including Excel and PowerPoint, along with accurate data entry skills
Ability to handle inbound calls, front desk responsibilities, and general office support with a high level of discretion

Job Responsibility

Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed
Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs
Process incoming and outgoing mail, including time-sensitive and overnight shipments
Partner with building management and service providers to address facility-related matters
Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership
Create and assemble presentations, documents, and meeting materials using Microsoft PowerPoint and Excel
Coordinate logistics for internal meetings, special projects, and larger events
Assist with recurring administrative processes such as insurance renewal support, data entry

What we offer

Medical benefits
Vision benefits
Dental benefits
Life and disability insurance
Company 401(k) plan
Free online training

Parttime

Estate & Facilities Coordinator

Welcome to Lomond, the UK's leading network of lettings and estate agencies. We ...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communicator with strong interpersonal skills
Efficient time management ability and proven track record of a multifaceted role
Experience dealing with varied stakeholders, both internally and externally
Familiarity following protocol, procedure, compliance, and a host of varying workflows
Ability to problem solve and work collaboratively as part of a team
An eye for detail, with an ability to think laterally and problem solve
Experience managing suppliers, ensuring service provision is carefully monitored
Familiarity with Microsoft office functions

Job Responsibility

Support daily operations including inbox management, supplier coordination, compliance requirements, regional stakeholder engagement, and general account management
Act as a first point of contact for inbound queries, assisting colleagues and suppliers with estate-related matters including repairs, maintenance, and key premises dates/events
Work closely with the Finance team to manage estate costs, track billing, resolve disputes, and address historical accounting issues (particularly utilities)
Maintain strong communication with regional brands, ensuring accurate reporting and sharing of key information, policy updates, and legislative changes
Keep accurate and up-to-date records on the CRM system, ensuring key dates and activities are logged and managed effectively
Support ESG (Environmental, Social, Governance) initiatives by tracking and reporting relevant activities to maintain accurate scoring and promote sustainable estate practices
Assist with M&A activity, including reviewing compliance documentation and supporting the seamless integration of new acquisitions into the corporate structure

What we offer

Our Employee Assistance Programme offers free counselling support sessions
Smart Tech Scheme
Cycle2Work Scheme
Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
Competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles
Exclusive Electric Vehicle Scheme enabling salary sacrifice payments for top of range EVs
Celebrations for length of service
Pension
Professional development and funding for professional qualifications
Company socials

Fulltime

Facilities Coordinator

Under the direction of the Operations Manager, the incumbent coordinates the Ani...

Location

United States , San Diego

Salary:

35.89 - 44.09 USD / Hour

UC San Diego

Expiration Date

Until further notice

Requirements

Working knowledge of practices and procedures relating to facility maintenance
Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents
Skills to work under pressure of deadlines in a stressful environment
Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships
Skills to work independently and as part of a team
Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints
Working knowledge of practices and procedures of safety and emergency preparedness
Demonstrated experience (typically four years min.) of experience in building maintenance work or an equivalent combination of education and experience
Demonstrated knowledge to on a variety of maintenance tasks
Excellent computer skills and knowledge of PC hardware and software, Windows OS, and standard business software including spreadsheet, database, email client, word processing, web applications, and presentation software (i.e. MS Office Suite), with willingness and ability to expand computer hardware/software knowledge to meet the needs of business

Job Responsibility

Coordinates the Animal Care Program’s maintenance and logistical operations across more than 30 campus locations
Assisting in the development of projects for the efficient movement of materials, equipment, and animals while serving as the liaison for University Facilities Management (FM), Environment Health and Safety (EH&S), and external vendors to maintain operational continuity
Evaluating departmental processes and troubleshooting facility maintenance problems
Coordinating the lifecycle of computerized maintenance work orders to ensure professional and efficient customer service
Coordinating purchasing, bid proposals, and the logistical requirements of renovations and capital improvement projects
Facilitates the coordination of departmental fleet vehicles, signage, and equipment
Facilitates regular facility inspections to ensure adherence to OSHA and EH&S regulations and serves as a contact for emergency preparedness committees
Applies campus policies to resolve facilities management problems of moderate scope

Fulltime

Part-Time Receptionist

Van Elle is at the forefront of ground engineering and foundation solutions acro...

Location

United Kingdom , Kirkby-In-Ashfield

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a receptionist or front of house role, ideally within a busy office or construction environment
Flexibility to provide additional cover for the morning Receptionist during periods of holiday or absence, sometimes at short notice
Excellent communication and interpersonal skills with a confident telephone manner
Strong organisational skills and attention to detail
Proficient in Microsoft Office applications, including Word, Excel, and Outlook
Friendly, approachable, and able to build positive relationships at all levels
Practical, logical, and able to prioritise tasks effectively
Ability to work under pressure while maintaining a calm and professional approach
Proactive attitude and willingness to support colleagues
Eligible to work and live in the UK

Job Responsibility

Greet and assist all visitors, clients, and suppliers in a friendly and professional manner
Answer incoming calls, directing enquiries or taking accurate messages as required
Manage incoming and outgoing post, deliveries, and ensure items reach the appropriate department
Support the office with general administrative tasks, including photocopying, scanning, filing, and stationery management
Maintain a tidy and presentable reception and meeting room area, ensuring facilities are ready for use
Assist the Office Manager & PA to the CEO with meeting coordination and travel arrangements when required
Handle enquiries professionally and confidentially
Work collaboratively with the team to provide high-quality service to both internal and external stakeholders
Act in accordance with Van Elle’s policies and procedures, undertaking any other duties reasonably required to support the effective running of the office

What we offer

Access to Company pension
Healthcare Cash Plan with family option
Bonus scheme
Onsite training centre offers ongoing training and development opportunities
Access to our 24-hour confidential employee support line

Parttime

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Part Time Office & Facilities Coordinator

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