Part-time Office Coordinator Jobs

Conductor

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Category:
Office Administration

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Not provided

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Job Description:

We are seeking a reliable and well-organized Part-Time Office Coordinator to support the daily operations of our office. The ideal candidate will ensure smooth office functioning, create a welcoming environment for employees and visitors, and provide essential administrative, financial, and event support. This role requires attention to detail, excellent organizational skills, and the ability to balance a wide range of responsibilities in a dynamic workplace.

Job Responsibility:

Process incoming and outgoing mail and packages
Organize and maintain the office environment as needed
Welcome and assist visitors in a professional and friendly manner
Provide general administrative assistance to employees and management
Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
Coordinate benefits-related tasks (e.g., memberships, wellness perks)
Assist with HR-related activities and documentation as needed
Administer employee car leasing programs, ensuring proper documentation and compliance
Coordinate with service providers and manage small office needs (e.g., catering, supplies)
Support TÜV compliance tasks and other office requirements
Assist in planning and coordinating internal events, such as Spirit Day, team lunches, and celebrations
Provide logistical support for department off-sites, including vendor coordination and scheduling
Contribute to maintaining a positive and welcoming office atmosphere
Place orders for office supplies, snacks/beverages, and other resources
Track and process office expenses and invoices
Support finance with reporting and ensure expense accuracy

Requirements:

Strong organizational and multitasking skills
Friendly and professional communication style
Proactive, reliable, and detail-oriented
Comfortable handling basic financial processes (expenses, invoices, etc)
Proficiency with MS Office or Google Workspace tools
Previous administrative, reception, or office coordination experience preferred
Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
Must be at least B2 level proficiency in German

What we offer:

A flexible part-time role with varied responsibilities
A supportive and collaborative team culture
Opportunities to gain experience in office operations, HR processes, and event coordination

Additional Information:

Job Posted:
December 07, 2025

Employment Type:

Parttime

Work Type:

On-site work

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Part-time Office Coordinator