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Part-Time Office Coordinator

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The New York Academy of Sciences

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Location:
United States

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

20.00 - 25.00 USD / Hour
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Job Description:

The Part-Time Office Coordinator plays a key role in maintaining a safe, organized, and welcoming environment for staff, visitors, and vendors. This position supports daily office operations, ensures essential facilities functions are performed, and serves as the first point of contact for guests.

Job Responsibility:

  • Conduct and log floor checks to ensure a clean, safe, and functional workspace
  • Monitor lobby activity and provide a security presence
  • Serve as the volunteer Fire Warden
  • Communicate with the property manager to report and resolve building issues
  • Event guest management
  • Connect with onsite vendors, accept deliveries
  • Restock and maintain the pantry and office supplies
  • Maintain the overall appearance of the office
  • Maintain inventory of supplies
  • Log, sort, and distribute incoming mail and packages
  • Maintain a clean, safe, and welcoming office environment
  • Serve as the primary onsite contact for visitors, deliveries, and vendors
  • Monitor building safety and security
  • Oversee inventory and organization of office supplies, pantry items, and mailroom materials
  • Coordinate incoming and outgoing mail and packages
  • Communicate with the property manager and external vendors
  • Support special projects and other tasks assigned

Requirements:

  • Previous experience in office coordination, facilities support, or administrative operations
  • Strong organizational skills and attention to detail
  • Excellent interpersonal and communication skills with a customer-service mindset
  • Ability to manage multiple tasks efficiently and work independently
  • Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools
  • Experience working in a nonprofit or mission-driven environment
What we offer:
  • May be eligible to participate in retirement plans
  • Prorated paid time off

Additional Information:

Job Posted:
December 12, 2025

Employment Type:
Parttime
Work Type:
On-site work
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