Part-Time Office Coordinator Jobs

Part-Time Office Coordinator

The New York Academy of Sciences

Location:
United States

Category:
Office Administration

Contract Type:
Employment contract

Salary:

20.00 - 25.00 USD / Hour

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Job Description:

The Part-Time Office Coordinator plays a key role in maintaining a safe, organized, and welcoming environment for staff, visitors, and vendors. This position supports daily office operations, ensures essential facilities functions are performed, and serves as the first point of contact for guests.

Job Responsibility:

Conduct and log floor checks to ensure a clean, safe, and functional workspace
Monitor lobby activity and provide a security presence
Serve as the volunteer Fire Warden
Communicate with the property manager to report and resolve building issues
Event guest management
Connect with onsite vendors, accept deliveries
Restock and maintain the pantry and office supplies
Maintain the overall appearance of the office
Maintain inventory of supplies
Log, sort, and distribute incoming mail and packages
Maintain a clean, safe, and welcoming office environment
Serve as the primary onsite contact for visitors, deliveries, and vendors
Monitor building safety and security
Oversee inventory and organization of office supplies, pantry items, and mailroom materials
Coordinate incoming and outgoing mail and packages
Communicate with the property manager and external vendors
Support special projects and other tasks assigned

Requirements:

Previous experience in office coordination, facilities support, or administrative operations
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills with a customer-service mindset
Ability to manage multiple tasks efficiently and work independently
Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools
Experience working in a nonprofit or mission-driven environment

What we offer:

May be eligible to participate in retirement plans
Prorated paid time off

Additional Information:

Job Posted:
December 12, 2025

Employment Type:

Parttime

Work Type:

On-site work

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