Part-Time Office Coordinator Job at The New York Academy of Sciences

Part-time Office Coordinator

We are seeking a reliable and well-organized Part-Time Office Coordinator to sup...

Location

Salary:

Not provided

Conductor

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking skills
Friendly and professional communication style
Proactive, reliable, and detail-oriented
Comfortable handling basic financial processes (expenses, invoices, etc)
Proficiency with MS Office or Google Workspace tools
Previous administrative, reception, or office coordination experience preferred
Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
Must be at least B2 level proficiency in German

Job Responsibility

Process incoming and outgoing mail and packages
Organize and maintain the office environment as needed
Welcome and assist visitors in a professional and friendly manner
Provide general administrative assistance to employees and management
Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
Coordinate benefits-related tasks (e.g., memberships, wellness perks)
Assist with HR-related activities and documentation as needed
Administer employee car leasing programs, ensuring proper documentation and compliance
Coordinate with service providers and manage small office needs (e.g., catering, supplies)
Support TÜV compliance tasks and other office requirements

What we offer

A flexible part-time role with varied responsibilities
A supportive and collaborative team culture
Opportunities to gain experience in office operations, HR processes, and event coordination

Parttime

Part-Time Office Administrator

Our client, a mission driven non-profit is seeking a Part-Time Office Administra...

Location

United States , Washington

Salary:

20.00 - 22.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Strong communication and interpersonal skills
Highly organized with strong time management and problem solving abilities
Comfortable interacting with individuals at all levels
Sound judgment and ability to escalate issues appropriately
Reliable, punctual, and consistent in meeting deadlines
Proficient with office technology and digital communication tools
Spanish fluency strongly preferred but not required

Job Responsibility

Serve as the front facing point of contact
greet visitors and answer phones
Manage incoming and outgoing communications (email, mail, deliveries)
Maintain office organization, supplies, and filing systems
Act as liaison with vendors for office needs, supplies, and services
Support the CEO with calendar management, scheduling, and travel coordination
Handle CEO expense reporting and credit card reconciliations
Prepare bank deposits and assist with daily administrative tasks
Ensure smooth and efficient day to day office operations

What we offer

Metro Accessible!

Parttime

Part-Time Office Clerk

We are seeking a reliable and detail-oriented Part-Time Office Clerk to support ...

Location

United States , Tulsa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must have experience using Microsoft Office Suite (Word, Excel, Outlook)
Proficient with Microsoft Outlook for email and calendar management
Familiarity with Microsoft Teams required
Strong attention to detail and organizational skills
Basic data entry and clerical experience preferred
Strong communication and customer service skills
Ability to work independently and as part of a team
Dependable and punctual with a professional attitude

Job Responsibility

Provide general clerical and administrative support to office staff
Answer phones, respond to emails, and assist with internal and external inquiries
Maintain accurate records, files, and documentation
Perform data entry and update information in internal systems
Assist with scheduling, coordination, and basic office tasks
Support team communication using Microsoft Teams
Prepare and organize documents using Microsoft Office applications
Ensure daily office operations run smoothly and efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Part-Time Office Administrator

Part-Time Office Administrator! Are you an organised and proactive individual lo...

Location

United Kingdom , London

Salary:

14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

2-3+ years' experience in office administration
Proficiency in Microsoft Office
Exceptional communication skills
A proactive and self-motivated attitude

Job Responsibility

Keeping the office running smoothly and efficiently
Managing travel arrangements and billing for senior management
Coordinating mail and package distribution
Supporting new employees during orientation
Organising fantastic company events

What we offer

Potential for contract extension beyond 3 months
relaxed and fun office atmosphere

Parttime

Part-Time Office Assistant

We are looking for a detail-oriented Part-Time Office Assistant to join our team...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a similar administrative, file clerk, or office assistant role
Strong proficiency in scanning, filing, and document management
Excellent communication skills, both verbal and written
Ability to handle inbound calls professionally and courteously
Solid organizational and time-management skills
Familiarity with basic clerical duties and office equipment
Proficiency in Microsoft Office Suite and other relevant software
High level of attention to detail and accuracy in all tasks

Job Responsibility

Manage document scanning and filing to maintain organized and accessible records
Answer incoming calls and direct them to the appropriate departments or personnel
Perform general clerical duties, including data entry, photocopying, and scheduling
Process incoming and outgoing mail efficiently and accurately
Provide administrative support to ensure seamless office operations
Maintain office supplies and coordinate inventory replenishment as needed
Assist with preparing reports and presentations as required
Ensure compliance with company policies and procedures in all administrative tasks

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Parttime

Part-Time Office Administrator

We are seeking a reliable and detail-oriented Part-Time Office Administrator to ...

Location

United States , Southfield

Salary:

Not provided

RediMinds

Expiration Date

Until further notice

Requirements

High school diploma required
associate degree preferred
2+ years of administrative or office support experience
Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage time effectively and work independently
Professional demeanor and customer-service mindset

Job Responsibility

Receive, scan, and electronically file all incoming mail from government agencies
upload documents to Microsoft Teams shared folders and forward time-sensitive items to the appropriate reviewer
Scan and maintain organized digital records of employee expense receipts and general office expenses
Process vendor invoices by scanning and saving electronic copies
upload and attach invoices accurately within QuickBooks
Download invoices from vendor portals, maintain electronic records, and ensure proper attachment and documentation in QuickBooks
Create and maintain Excel spreadsheets to track vendor accounts and monitor monthly expenses
Coordinate shipping of laptops and company documents to team members
manage and track the return of equipment from separated employees
Assist with new employee laptop setup in collaboration with IT support

What we offer

Competitive hourly rate (based on experience)
Flexible weekday schedule
Supportive and professional work environment
Opportunity for growth within the organization

Parttime

Part-Time Office Administrator

We are seeking a dedicated Part-Time Office Administrator to join our team in Ja...

Location

United States , Jackson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in an office setting with strong administrative and communication skills
High attention to detail, especially when performing data entry, simple reconciliations, and math calculations
Professionalism in phone and in-person communication with customers, drivers, and warehouse staff
Proficiency with Microsoft Office Suite, including Word and Excel
Ability to organize, track, and reconcile data across spreadsheets and order systems
Strong math aptitude for daily reconciliation tasks and ensuring data accuracy
Ability to work independently while multitasking and managing shifting priorities
Proven reliability, adaptability, and a commitment to upholding quality and accuracy in all assigned tasks

Job Responsibility

Answer incoming phone calls, assist customers, and direct inquiries to the appropriate contacts
Produce banners using the in-house banner machine according to company specifications
Communicate daily with drivers and warehouse employees to coordinate orders and resolve operational questions
Enter, reconcile, and verify data related to can/bottle returns (UBCRs) and ensure balances align with order records and spreadsheets
Use company order-entry forms in Encompass to process customer orders and encourage the adoption of online ordering
Perform basic data entry and simple math calculations to support reporting and audits
Maintain accurate records and assist with administrative tasks as needed
Organize and categorize information to streamline retrieval for management and operational needs
Adapt to new tools and processes as required to enhance team efficiency

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Parttime

Part-Time Office Manager

We are looking for a skilled part-time Office Manager to oversee day-to-day admi...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in office management or administrative roles
Strong organizational and multitasking skills with attention to detail
Proficiency in managing accounts payable and handling financial documentation
Experience with ordering and maintaining office supplies
Excellent communication and interpersonal abilities
Ability to manage receptionist duties, including phone and visitor interactions
Familiarity with office software and tools for scheduling and record-keeping
Proven ability to work independently and collaborate effectively with teams

Job Responsibility

Coordinate and manage daily administrative operations to maintain organizational efficiency
Monitor and replenish office supplies, ensuring availability at all times
Handle accounts payable processes, including invoice management and vendor communications
Perform receptionist duties, such as welcoming visitors and managing phone calls
Maintain accurate records and documentation related to office expenses and inventory
Foster a positive and welcoming office environment for staff and visitors
Organize and schedule meetings, appointments, and other office activities
Collaborate with team members to support departmental needs and ensure seamless workflows
Address and resolve office-related issues promptly to minimize disruptions
Implement organizational policies and procedures to enhance office functionality

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

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