Part-Time Office Administrator Job at RediMinds (Southfield)

Job Description

We are seeking a reliable and detail-oriented Part-Time Office Administrator to support daily administrative operations at our Southfield, MI office. This role is fully in-office and ideal for someone who is organized, personable, and comfortable managing multiple tasks in a professional environment. Ideal Schedule: – Starting with 2-3 days a week with flexible hours

Job Responsibility

Receive, scan, and electronically file all incoming mail from government agencies
upload documents to Microsoft Teams shared folders and forward time-sensitive items to the appropriate reviewer
Scan and maintain organized digital records of employee expense receipts and general office expenses
Process vendor invoices by scanning and saving electronic copies
upload and attach invoices accurately within QuickBooks
Download invoices from vendor portals, maintain electronic records, and ensure proper attachment and documentation in QuickBooks
Create and maintain Excel spreadsheets to track vendor accounts and monitor monthly expenses
Coordinate shipping of laptops and company documents to team members
manage and track the return of equipment from separated employees
Assist with new employee laptop setup in collaboration with IT support
Support planning and administrative coordination for company-wide team trips and events throughout the year
Provide general administrative support to the management team as needed
Prepare and send documents for electronic signature using Adobe Acrobat/Adobe Sign
Monitor and follow up on office maintenance issues, coordinating with management to ensure timely resolution

Requirements

High school diploma required
associate degree preferred
2+ years of administrative or office support experience
Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage time effectively and work independently
Professional demeanor and customer-service mindset

What we offer

Competitive hourly rate (based on experience)
Flexible weekday schedule
Supportive and professional work environment
Opportunity for growth within the organization

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