Part-time leave of absence specialist Job at Robert Half (Shoreview)

Job Description

Seeking PT Leave of Absence Specialist contract to permanent!

Employee Support: Main contact for all employee leave questions (FMLA, PFML, workers’ comp, military leave, ADA, ESST)
Guide employees through the leave process and explain their rights
Keep employees updated on their leave status
Advise managers on leave policies
Support ADA accommodations
Help develop and improve leave policies and training materials
Notify managers/schedulers of leaves while maintaining confidentiality
Leave Administration: Process and manage all leave requests from start to finish
Track all documentation and compliance for leave cases
Coordinate with insurance or third-party administrators as needed
Enter leave in timekeeping systems
Schedule return-to-work tasks and communicate with relevant staff
Compliance and Records: Stay updated on all leave laws and company policies
Make sure all records are accurate, complete, and confidential
Audit leave files for compliance
Prepare reports on leave trends
Maintain confidentiality of employee health information

Bachelor’s degree in human resources or a related field, 4 years’ experience may be considered in lieu of a degree
Minimum of 3-5 years of experience in human resources, with a focus on leave management and administration
Proven experience administering FMLA, workers’ compensation, and ADA programs
Knowledge and understanding of the MN PFML program
Strong Microsoft Suite proficiency (Word, Excel, Outlook, etc.)
Experience with government-required forms - Notice and Responsibilities, Leave Designation, and medical certification
Knowledge and understanding of HIPAA (Health Insurance Portability and Accountability Act)
Excellent communication skills and customer service mindset, ensuring a positive employee leave experience
Ability to manage confidential information with discretion and professionalism
Exceptional organizational skills and ability to prioritize and meet deadlines
Strong attention to detail and ability to balance empathy with policy compliance
Strong interpersonal and collaborative skills
Strong problem-solving and critical thinking skills to navigate complex leave scenarios

Experience supporting a diverse, multi-state employee population, including shift workers and 24/7 operations
Experience with HRIS and case management platforms, specifically UKG
Previous experience in a leave tracking system
SHRM or PHR certification
Benefits experience