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Robert Half Logo Robert Half · Office Administration

Part Time Facilities Administrator

United States, San Diego · Job Posted July 04, 2026
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Job Description

Robert Half is partnering with a valued client to identify a detail-oriented and proactive Part-Time Facilities Administrator. This role is ideal for someone who enjoys keeping office operations running smoothly while supporting facility maintenance, vendor coordination, and administrative functions. The ideal candidate is organized, resourceful, and thrives in a fast-paced office environment. This role is Wednesday, Thursday and Friday. 8AM - 5:00PM - with opportunity for overtime.

Job Responsibility

  • Coordinate day-to-day facility operations to ensure the office is clean, organized, and functioning efficiently
  • Serve as the primary point of contact for building management, maintenance requests, and external vendors
  • Schedule and oversee repairs, preventative maintenance, and office service appointments
  • Maintain office and kitchen supplies, placing orders as needed while monitoring inventory
  • Coordinate office moves, workstation setups, and equipment requests for new hires
  • Track facility-related expenses, process invoices, and maintain vendor records
  • Assist with badge access, parking assignments, and office security procedures
  • Support workplace health and safety initiatives and maintain compliance documentation
  • Coordinate deliveries, mail distribution, and shipping needs
  • Provide general administrative support, including filing, document preparation, and special projects as assigned

Requirements

  • 2+ years of experience in facilities coordination, office administration, workplace operations, or a related role
  • Strong organizational and multitasking skills with excellent attention to detail
  • Professional communication skills and the ability to work effectively with vendors and internal teams
  • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
  • Experience processing invoices or maintaining budgets is a plus
  • Ability to work independently and prioritize multiple responsibilities
  • High school diploma or equivalent required
  • associate's or bachelor's degree preferred

Nice to have

  • Experience coordinating office vendors and building maintenance
  • Knowledge of workplace safety procedures and office operations
  • Strong customer service mindset with a proactive approach to problem-solving
  • Comfortable working in a collaborative, professional office environment

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
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