CrawlJobs Logo
Beacon Hill Logo Beacon Hill · -

Part-time Events Coordinator

United States, Westmont 30.00 - 35.00 USD / Hour · Job Posted May 05, 2026
Apply Position
Job Link Share

Job Description

We are working with a real estate firm that is looking for a Part-Time Trade Show Coordinator to oversee the events and trade shows, typically held at convention centers or hotels of 20-25 hours per week. This role is ideal for someone with outstanding organizational skills, keen attention to detail, and the ability to juggle multiple projects under tight deadlines. The Trade Show Coordinator will play a pivotal role in ensuring that venues are prepared, attendee and vendor needs are met, and all audio/visual and display equipment are shipped and set up efficiently, while managing marketing materials and logistics.

Job Responsibility

  • Lead end-to-end trade show management, including initial planning, budgeting, on-site execution, and post-show analysis
  • Oversee logistics, such as booth registration, securing booth space, arranging services (electrical, internet, furniture), and tracking deadlines
  • Coordinate shipping of booth properties, product samples, and marketing collateral to and from events
  • Manage contracts and relationships with external vendors, including booth construction companies, shipping providers, and promotional suppliers
  • Develop and submit abstracts for speaking engagements and collaborate with Hexmodal, our strategic partner
  • Research deadlines for conference speaking opportunities and identify additional trade show or speaking engagements for consideration
  • Organize hosted dinners and special events surrounding major conferences like PDC and the annual Facilities Innovation Conference
  • Create and manage budgets for each event, process invoices, and reconcile costs to ensure adherence to approved budgets
  • Work closely with marketing and sales to develop impactful booth messaging, graphics, and promotional materials
  • Maintain inventory of marketing collateral and promotional giveaways
  • Implement and manage lead capture processes, ensuring timely distribution of qualified leads to the sales team
  • Conduct post-event debriefs, analyze performance, measure ROI, and prepare detailed reports on metrics such as lead generation, cost-per-lead, and event success
  • Keep tradeshow and events spreadsheets and calendars updated in partnership with the ATG sales team

Requirements

  • Outstanding organizational skills
  • keen attention to detail
  • ability to juggle multiple projects under tight deadlines
Beacon Hill - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Part-time Events Coordinator

8 matching positions

Part-Time Marketing Coordinator

Our client, a professional services company, is seeking a Part-Time Marketing Co...
Location
Location
United States , Arlington
Salary
Salary:
22.00 - 30.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organized, detail-oriented, and able to work independently
  • Strong writing, editing, and communication skills
  • Experience with social media platforms and email marketing tools
  • Comfortable using analytical tools to track engagement and performance
  • Familiar with creative tools and basic design concepts
  • Previous marketing or communications experience
  • Adaptable, collaborative, and comfortable managing multiple priorities
Job Responsibility
Job Responsibility
  • Draft and edit content for social media, blogs, e‑newsletters, and email campaigns
  • Ensure consistency in tone, voice, and brand messaging across all channels
  • Schedule and monitor social media posts
  • flag or respond to engagement as needed
  • Build, send, and support email campaigns and recurring e‑newsletters
  • Update website content and upload blog and news posts
  • Coordinate with external vendors on content, assets, and distribution
  • Support events, ambassador initiatives, and marketing projects as needed
  • Parttime
Read More
Arrow Right

Part-Time HR Coordinator

Our client is currently seeking a motivated and detail-oriented Part-Time HR Coo...
Location
Location
United States , Somers
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in HR, recruiting, or administrative support is preferred
  • Strong organizational skills and high attention to detail
  • Excellent communication abilities, both written and verbal
  • Proficient with Microsoft Office Suite and experience with HRIS systems (preferred)
  • Ability to manage multiple tasks, prioritize, and meet deadlines
  • Discretion in handling sensitive and confidential information
  • Positive attitude, willingness to learn, and strong teamwork ethic
  • High school diploma or equivalent
  • relevant HR coursework or certifications is a plus
  • Proven experience in HR coordination or administration, preferably in a bilingual capacity
Job Responsibility
Job Responsibility
  • Assist with the recruitment process by posting job adverts, scheduling interviews, and communicating with candidates
  • Support onboarding and offboarding activities, including preparing employment documentation and coordinating orientation sessions
  • Maintain accurate employee records and ensure timely updates to HRIS systems
  • Help administer benefits enrollment and respond to employee inquiries regarding benefit programs
  • Track and coordinate employee leave requests, timekeeping, and attendance records
  • Support the performance management process by assisting with review scheduling and documentation
  • Assist in the organization of employee engagement activities and HR-related events
  • Prepare HR reports, distribute internal communications, and contribute to process improvements
  • Perform general administrative duties such as filing, scanning, and responding to routine HR correspondence
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligible to enroll in company 401(k) plan
  • Free online training
  • Parttime
Read More
Arrow Right

Part-time Promotions Coordinator

We are seeking a motivated and energetic Promotions Coordinator to plan, execute...
Location
Location
United States , Knoxville
Salary
Salary:
14.00 USD / Hour
mwcradio.com Logo
Midwest Communications, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Have experience with social media platforms and basic digital marketing tools
  • Be proficient with cell phones, computers, and audio equipment
  • Have excellent at communication and interpersonal skills
  • Be able to work flexible hours, including nights and weekends
  • Have a valid Tennessee driver’s license and the ability to lift and transport promotional equipment weighing up to 50 pounds.
Job Responsibility
Job Responsibility
  • Coordinate and execute station promotions, contests, and giveaways across on-air, digital, and social platforms
  • Plan and manage live events, remotes, and community appearances
  • Act as on-site lead for station events, ensuring professional setup, branding, and listener engagement
  • Collaborate with the sales team to fulfill client-sponsored promotions and campaigns
  • Maintain promotional calendars and ensure deadlines are met
  • Write and organize promotional materials, contest rules, and winner documentation
  • Manage station inventory including banners, signage, and promotional items
  • Assist with social media content and digital promotion of events and contests
  • Parttime
Read More
Arrow Right

Part-time Office Coordinator

We are seeking a reliable and well-organized Part-Time Office Coordinator to sup...
Location
Location
Salary
Salary:
Not provided
conductor.com Logo
Conductor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational and multitasking skills
  • Friendly and professional communication style
  • Proactive, reliable, and detail-oriented
  • Comfortable handling basic financial processes (expenses, invoices, etc)
  • Proficiency with MS Office or Google Workspace tools
  • Previous administrative, reception, or office coordination experience preferred
  • Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
  • Must be at least B2 level proficiency in German
Job Responsibility
Job Responsibility
  • Process incoming and outgoing mail and packages
  • Organize and maintain the office environment as needed
  • Welcome and assist visitors in a professional and friendly manner
  • Provide general administrative assistance to employees and management
  • Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
  • Coordinate benefits-related tasks (e.g., memberships, wellness perks)
  • Assist with HR-related activities and documentation as needed
  • Administer employee car leasing programs, ensuring proper documentation and compliance
  • Coordinate with service providers and manage small office needs (e.g., catering, supplies)
  • Support TÜV compliance tasks and other office requirements
What we offer
What we offer
  • A flexible part-time role with varied responsibilities
  • A supportive and collaborative team culture
  • Opportunities to gain experience in office operations, HR processes, and event coordination
  • Parttime
Read More
Arrow Right

Part-Time Office Coordinator

The Part-Time Office Coordinator plays a key role in maintaining a safe, organiz...
Location
Location
United States
Salary
Salary:
20.00 - 25.00 USD / Hour
nyas.org Logo
The New York Academy of Sciences
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in office coordination, facilities support, or administrative operations
  • Strong organizational skills and attention to detail
  • Excellent interpersonal and communication skills with a customer-service mindset
  • Ability to manage multiple tasks efficiently and work independently
  • Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools
  • Experience working in a nonprofit or mission-driven environment
Job Responsibility
Job Responsibility
  • Conduct and log floor checks to ensure a clean, safe, and functional workspace
  • Monitor lobby activity and provide a security presence
  • Serve as the volunteer Fire Warden
  • Communicate with the property manager to report and resolve building issues
  • Event guest management
  • Connect with onsite vendors, accept deliveries
  • Restock and maintain the pantry and office supplies
  • Maintain the overall appearance of the office
  • Maintain inventory of supplies
  • Log, sort, and distribute incoming mail and packages
What we offer
What we offer
  • May be eligible to participate in retirement plans
  • Prorated paid time off
  • Parttime
Read More
Arrow Right
New

Part-Time Administrative Assistant

Location
Location
United States , Carmel
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in office administration, reception, executive support, or a similar administrative role
  • Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting
  • Strong communication skills and confidence interacting with visitors, executives, vendors, and internal teams
  • Hands-on experience with calendar management, meeting coordination, and travel booking
  • proficiency in Microsoft Office applications, including Excel and PowerPoint, along with accurate data entry skills
  • Ability to handle inbound calls, front desk responsibilities, and general office support with a high level of discretion
Job Responsibility
Job Responsibility
  • Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed
  • Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs
  • Process incoming and outgoing mail, including time-sensitive and overnight shipments
  • Partner with building management and service providers to address facility-related matters
  • Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership
  • Create and assemble presentations, documents, and meeting materials using Microsoft PowerPoint and Excel
  • Coordinate logistics for internal meetings, special projects, and larger events
  • Assist with recurring administrative processes such as insurance renewal support, data entry
What we offer
What we offer
  • Medical benefits
  • Vision benefits
  • Dental benefits
  • Life and disability insurance
  • Company 401(k) plan
  • Free online training
  • Parttime
Read More
Arrow Right

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to suppo...
Location
Location
United States , Buckingham
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an administrative, office support, or receptionist-focused role
  • Demonstrated ability to perform administrative assistance duties in a fast-paced office environment
  • Experience handling inbound calls professionally and responding to internal or external inquiries with courtesy
  • Strong organizational skills with the ability to manage filing systems, records, and multiple priorities efficiently
  • Proficiency in data entry with a high degree of accuracy and attention to detail
  • Comfortable supporting meetings, coordinating office logistics, and assisting with general administrative office tasks
  • Strong written communication skills with experience proofreading or formatting documents professionally
Job Responsibility
Job Responsibility
  • Manage the flow of incoming and outgoing mail, shipments, and package deliveries to ensure timely distribution
  • Organize and maintain both paper-based and electronic records so documents remain accurate, accessible, and up to date
  • Arrange food and beverage orders for meetings, events, and other office gatherings while coordinating schedules and delivery timing
  • Prepare conference rooms for meetings and presentations by ensuring spaces are set up with the necessary materials and resources
  • Provide day-to-day administrative support to internal departments, helping with general office coordination and task completion
  • Partner with other administrative team members to revise, proofread, and format reports, correspondence, and business documents
  • Review written materials for accuracy, consistency, and clear presentation before distribution
  • Assist with front-desk and receptionist-related duties, including answering inbound calls and directing inquiries appropriately
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right

Behavioral Health Associate - Part-Time - White Deer Run York/Davies

Responsible for providing personal care services to patients at the facility und...
Location
Location
United States , York
Salary
Salary:
Not provided
acadiahealthcare.com Logo
Acadia Healthcare
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • Six months or more experience working with the specific population of the facility preferred
  • CPR and de-escalation and restraint certification required (training available upon hire and offered by facility)
  • First aid may be required based on state or facility requirements.
Job Responsibility
Job Responsibility
  • Responsible for providing personal care services to patients at the facility under the direction of clinical or nursing leadership
  • Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer services
  • Ensure the well-being of patients and provide a positive, supportive and structured environment
  • Responsible for conducting safety checks and ensuring that supervision is conducted at 15 minute intervals, as noted in special precautions, or in accordance with individualized supervision guidelines as needed
  • Document timely, accurate and appropriate clinical information in patient's medical record
  • Assist in providing a safe, secure and comfortable environment for patients, significant others and staff
  • Interact routinely with patients, observe behaviors and communicate significant observations to nursing staff
  • May oversee or assist patients with activities of daily living, including toileting, bathing, dressing, grooming, oral hygiene, meals, snacks, hydration and changing bed linens
  • May obtain patient's vital signs, height and weight as assigned and document in patient record
  • Facilitate patient educational-rehabilitative groups which cover a variety of topics including social skills, coping skills, anger management and independent living skills
  • Parttime
Read More
Arrow Right