Part Time Construction Administrator Job at Office Angels (Brentwood)

Part-Time Receptionist

Van Elle is at the forefront of ground engineering and foundation solutions acro...

Location

United Kingdom , Kirkby-In-Ashfield

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a receptionist or front of house role, ideally within a busy office or construction environment
Flexibility to provide additional cover for the morning Receptionist during periods of holiday or absence, sometimes at short notice
Excellent communication and interpersonal skills with a confident telephone manner
Strong organisational skills and attention to detail
Proficient in Microsoft Office applications, including Word, Excel, and Outlook
Friendly, approachable, and able to build positive relationships at all levels
Practical, logical, and able to prioritise tasks effectively
Ability to work under pressure while maintaining a calm and professional approach
Proactive attitude and willingness to support colleagues
Eligible to work and live in the UK

Job Responsibility

Greet and assist all visitors, clients, and suppliers in a friendly and professional manner
Answer incoming calls, directing enquiries or taking accurate messages as required
Manage incoming and outgoing post, deliveries, and ensure items reach the appropriate department
Support the office with general administrative tasks, including photocopying, scanning, filing, and stationery management
Maintain a tidy and presentable reception and meeting room area, ensuring facilities are ready for use
Assist the Office Manager & PA to the CEO with meeting coordination and travel arrangements when required
Handle enquiries professionally and confidentially
Work collaboratively with the team to provide high-quality service to both internal and external stakeholders
Act in accordance with Van Elle’s policies and procedures, undertaking any other duties reasonably required to support the effective running of the office

What we offer

Access to Company pension
Healthcare Cash Plan with family option
Bonus scheme
Onsite training centre offers ongoing training and development opportunities
Access to our 24-hour confidential employee support line

Parttime

Construction Administrator

Are you ready to take your administrative skills to the next level? Do you thriv...

Location

United Kingdom , Dagenham

Salary:

30000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administration & coordination experience
Knowledge of the facilities or construction industries
Strong attention to detail
Very organised and structured
Strong communication skills
A high level of customer service
Proactive and able to us initiative

Job Responsibility

Managing the job logic system to ensure tasks are tracked and executed efficiently
Maintaining and updating the works diary to ensure all projects are on schedule
Assisting in preparing and sending out quotes to clients
Overseeing account management to foster positive client relationships
Planning installations and PPM contracts
Ensuring all parts are ordered and sent to the site on time
Raising Purchase Orders (POs) to streamline our procurement process
Training and mentoring junior team members, helping them grow in their roles

What we offer

Competitive Salary
Pension Scheme
20 days of annual leave + bank holidays, increasing to 25 days with service
Friendly Environment
Free Onsite Parking
Company Socials

Fulltime

Part Time Office Manager

A fantastic opportunity to join a small family run business as their Office Mana...

Location

United Kingdom , Newton Abbot

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Have a 'can do' attitude
Like a varied workload and to work autonomously
Have great accuracy and attention to detail with high standards
A fun and upbeat disposition

Job Responsibility

Deal with all telephone enquiries
Provide quotations and book site inspection visits
Be in charge of marketing activity from sales emails to social media posts
Facilities management for the office to ensure smooth running
HR and Personnel administration including booking training courses, dealing with holiday requests and assist with recruitment of engineers
Manage the email inbox
Scheduling for all of the engineers on site, including job sheets
Place orders with suppliers and arrange the delivery and collection of these plus all associated paperwork
Invoicing and administration support to the accounts dept.

What we offer

Great benefit package including generous holiday of 23 days plus Bank holidays pro rata'd, onsite parking and a small supportive team environment.

Parttime

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to join ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in administrative support or a related role
Proficient in data entry and document management with a strong attention to detail
Excellent organizational and time management skills to handle multiple tasks effectively
Solid communication skills, both written and verbal, for interacting with team members and external partners
Familiarity with insurance documentation and processes is highly desirable
Ability to work independently in a small office environment with minimal supervision
Experience using office software tools such as Microsoft Office Suite
Strong problem-solving skills and a proactive approach to administrative tasks

Job Responsibility

Coordinate documentation related to insurance portals, including obtaining W9 forms and updated certificates, while ensuring timely follow-up
Maintain accurate tracking of utilities, construction manuals, and expense reports for multiple projects
Provide administrative support to the Project Managers by managing schedules, communications, and project-related documentation
Assist with data entry tasks to ensure accurate and up-to-date records
Answer inbound calls and serve as a point of contact for inquiries, delivering attentive and courteous service
Organize and manage filing systems to maintain proper documentation for all ongoing projects
Monitor and follow up on deadlines, ensuring tasks are completed promptly and efficiently
Support the team with various administrative tasks as needed to facilitate project workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to join ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in administrative support or a related role
Proficient in data entry and document management with a strong attention to detail
Excellent organizational and time management skills to handle multiple tasks effectively
Solid communication skills, both written and verbal, for interacting with team members and external partners
Familiarity with insurance documentation and processes is highly desirable
Ability to work independently in a small office environment with minimal supervision
Experience using office software tools such as Microsoft Office Suite
Strong problem-solving skills and a proactive approach to administrative tasks

Job Responsibility

Coordinate documentation related to insurance portals, including obtaining W9 forms and updated certificates, while ensuring timely follow-up
Maintain accurate tracking of utilities, construction manuals, and expense reports for multiple projects
Provide administrative support to the Project Managers by managing schedules, communications, and project-related documentation
Assist with data entry tasks to ensure accurate and up-to-date records
Answer inbound calls and serve as a point of contact for inquiries, delivering attentive and courteous service
Organize and manage filing systems to maintain proper documentation for all ongoing projects
Monitor and follow up on deadlines, ensuring tasks are completed promptly and efficiently
Support the team with various administrative tasks as needed to facilitate project workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Mechanical Construction Administrator

We are seeking a Mechanical Construction Administrator to support the constructi...

Location

Canada , Calgary

Salary:

Not provided

Reinbold Engineering Group

Expiration Date

Until further notice

Requirements

1-3 years of experience in mechanical construction administration, engineering, consulting, or a related construction environment
Education or background in Mechanical Engineering Technology, Mechanical Engineering, or Trade background (Plumbing, HVAC, Pipefitting, Refrigeration) is an asset
Working knowledge of mechanical systems, construction documentation, and drawing interpretation
Ability to read and interpret mechanical drawings and specifications
Strong organizational and document management skills
Proficiency in Microsoft Word and Bluebeam Revu
Experience with construction management software such as Procore, Fieldwire, Newforma, Autodesk Build, and or Part 3 is an asset
Clear written and verbal communication skills
Detail-oriented, dependable, and comfortable working in a fast-paced construction environment

Job Responsibility

Maintain accurate and organized project records, including drawings, specifications, correspondence, submittals, RFIs, site instructions, and reports
Log, track, and coordinate mechanical submittals and RFIs, ensuring timely review and distribution
Assist with the technical review of contractor submittals for completeness and compliance with contract documents
Support preparation of site review reports, deficiency lists, non-conformance reports, and punch lists
Coordinate document flow between internal teams, consultants, contractors, and clients
Maintain project documentation within construction management platforms
Assist senior staff in responding to site queries and resolving construction issues
Participate in site visits as required to build field knowledge and inspection experience

Fulltime

Construction Project Administrator

The Project Administrator is responsible for providing onsite administrative and...

Location

United States , San Antonio, Austin, DFW

Salary:

Not provided

T5 Data Centers

Expiration Date

Until further notice

Requirements

Previous Experience: 3 plus years required in office administration or related field
Associate degree preferred
Construction Industry knowledge experience a plus
Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
Excellent verbal, written and interpersonal communication skills, required
Ability to read and comprehend design drawing packages. (not required)
Demonstrate effective relationship building within the project team and throughout the Company.
Attention to detail
Time Management skills required.
An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required

Job Responsibility

Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
To assist with the control of all financial and commercial aspects of construction related contracts
To assist in the production of supporting financial information for T5 Construction related projects
To maintain and update both manual and computer records relating to T5 Construction contracts
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing

Fulltime

Construction Project Administrator

The Project Administrator is responsible for providing onsite administrative and...

Location

United States , Chicago

Salary:

70000.00 - 82000.00 USD / Year

T5 Data Centers

Expiration Date

Until further notice

Requirements

3 plus years required in office administration or related field
Associate degree preferred
Construction Industry knowledge experience a plus
Must be proficient in: Microsoft Project, Excel, Word, PowerPoint, PDF/ Bluebeam, and Procore
Excellent verbal, written and interpersonal communication skills, required
Ability to read and comprehend design drawing packages. (not required)
Demonstrate effective relationship building within the project team and throughout the Company.
Attention to detail
Time Management skills required.
An energetic self-starter with a “can do/whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines and identify and resolve problems as they arise, required

Job Responsibility

Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies, expense reports, payroll, and mail
Process all paperwork associated with projects, such as Trade Subcontractor Invoices/Pay Apps, certificates of insurance and bonds, onsite payroll, lien waivers, Owner Pay Applications, and miscellaneous vendor requirements
Help manage Subcontractor workflow as it relates to review & approval process of Trade Subcontractor
Work in conjunction with Project Manager’s, Superintendents, Engineers and Project Accountants and other Departments to complete project needed tasks
To assist with the control of all financial and commercial aspects of construction related contracts
To assist in the production of supporting financial information for T5 Construction related projects
To maintain and update both manual and computer records relating to T5 Construction contracts
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the Project Manager, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties involving T5 Construction related contracts, to include: Correspondence and filing

Fulltime

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Part Time Construction Administrator

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