Part-time Administrator Job at Office Angels (Glasgow)

Job Description

Office Angels are delighted to be partnering with a well-established consultancy within a specialist sector to recruit a Part-Time Administrator. While full details will be shared at interview stage due to confidentiality, this is an excellent opportunity to join a professional and collaborative team in a varied, hands-on role. We're looking for a proactive, confident, and self-sufficient individual who enjoys taking ownership of their work. You'll be comfortable managing your own workload, working independently, and liaising with senior stakeholders - up to Director level - to ensure key tasks are delivered on time. This is a dynamic and varied position, offering exposure to multiple areas of the business including administration, finance support, and client coordination. The role offers flexibility in how the 20 hours are structured (for example, 4 hours per day), however you will be based in the office across five days.

Job Responsibility

Assisting with tender bid submissions, preparing professional documentation in Word and PowerPoint
Producing and formatting reports and specifications to a high standard
Managing monthly invoicing using Sage, in line with forecast sheets
Providing front-of-house support, including reception duties and handling incoming calls
Monitoring shared inboxes (Accounts and Energy) via Outlook
Tracking incoming payments and maintaining accurate financial records
Updating and maintaining the electronic cash book in Excel
Logging invoices and credit notes and issuing monthly customer statements
Creating new job records and tracking data using Excel
Processing cheques, including banking at the Post Office
Preparing fortnightly Aged Debtors reports for senior stakeholders
Supporting colleagues and providing cover where needed

Requirements

A highly organised and proactive approach
The ability to produce accurate, high-quality work to deadline
Strong skills across Microsoft Word, Excel, Outlook, and PowerPoint
A confident and professional communication style, particularly over the phone
The ability to build strong working relationships at all levels
Previous experience with Sage is beneficial, but not essential (full training provided)

Nice to have

Previous experience with Sage

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Part-time Administrator

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