Part Time Administrative Bookkeeper / Office Support Coordinator Job at Robert Half (Beverly Hills)

Part Time Bookkeeper

We are looking for a dependable Part Time Bookkeeper to support the financial an...

Location

United States , Needham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of practical bookkeeping experience in a hands-on business environment
Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes
Ability to work independently, manage priorities, and complete tasks accurately without close oversight
Strong attention to detail with the ability to identify, research, and resolve discrepancies
Comfortable handling confidential information in a reliable and trustworthy manner
Effective communication skills for working with vendors, external partners, and internal stakeholders
No degree is required
demonstrated experience and reliability are most important for success in this role
Must be legally authorized to work in the United States

Job Responsibility

Manage routine bookkeeping activities, including recording transactions and maintaining accurate financial records
Prepare customer invoices, issue payment requests, and monitor incoming payments to support timely accounts receivable processing
Process outgoing payments such as checks and wire transfers while ensuring proper documentation and accuracy
Reconcile bank activity, deposits, and account statements, investigating and correcting discrepancies as needed
Coordinate with vendors and external accounting partners to support smooth financial operations and resolve outstanding issues
Assist with purchase order administration and update payroll-related information within internal systems
Provide general office coordination by ordering supplies and helping maintain efficient day-to-day administrative support
Safeguard confidential financial and employee information with professionalism and discretion

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan for contract/temporary professionals

Parttime

Part-time Bookkeeper/Office Manager

Small business seeks a detail-oriented Part-time Bookkeeper/Office Manager with ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Five plus years of bookkeeping experience
high school diploma or equivalent required
additional certification or training in bookkeeping preferred
Excel spreadsheet expertise
Proficiency with Sage 50 (or Peachtree) accounting software, familiarity with job costing and history of working for small companies preferred
Knowledge of accounting principles and ability to make general journal entries
Excellent organizational skills and attention to detail
Strong communication and customer service skills, with the ability to interact effectively with clients and vendors
Competency in office administration, including organizing documents, coordinating tasks and overseeing employees
Experience in managing and operating office equipment comfortably

Job Responsibility

manage bookkeeping, AR/AP, payroll coordination, reconciliations, reporting, and general office administration
customer service and providing support to the owner

What we offer

free parking
medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Parttime

Part-time Bookkeeper/Office Manager

Small business seeks a detail‑oriented Part-time Bookkeeper/Office Manager with ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Five plus years of bookkeeping experience
High school diploma or equivalent
Additional certification or training in bookkeeping preferred
Excel spreadsheet expertise
Proficiency with Sage 50 (or Peachtree) accounting software
Familiarity with job costing
History of working for small companies preferred
Knowledge of accounting principles and ability to make general journal entries
Excellent organizational skills and attention to detail
Strong communication and customer service skills

Job Responsibility

Manage bookkeeping, AR/AP, payroll coordination, reconciliations, reporting, and general office administration
Customer service and providing support to the owner

What we offer

Free parking
Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Parttime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Orlando, Flo...

Location

United States , Orlando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, bookkeeping, or a closely related accounting role
Proven ability to handle invoice processing in a fast-paced, high-volume environment
Experience with account coding, invoice entry, ACH payments, and check run administration
Working knowledge of QuickBooks Online and Microsoft Office applications, including strong Excel skills
Familiarity with vendor file maintenance and clear, detail-oriented vendor communication practices
Understanding of full-cycle accounting principles and general ledger support activities
Strong organizational skills with a high level of accuracy and attention to detail

Job Responsibility

Process a high volume of invoices each week with close attention to accuracy, approval status, and coding details
Review and assign proper account codes to vendor invoices before entering them into the accounting system
Administer payment activities, including ACH transactions and scheduled check runs, to ensure vendors are paid on time
Maintain organized and up-to-date vendor records, including documentation, payment terms, and account details
Communicate with vendors to address invoice discrepancies, payment questions, and account issues professionally and promptly
Support bookkeeping and full-cycle accounting tasks by assisting with reconciliations and general ledger-related activities
Enter payable data into QuickBooks Online and use Microsoft Office tools, especially Excel, to track and report financial information
Help manage package and vendor-related coordination as part of daily administrative and accounts payable operations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Full Charge Bookkeeper

We are looking for a detail-oriented Part Time Full Charge Bookkeeper to support...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a full charge bookkeeping or similar hands-on accounting support role
Background working in a nonprofit environment with an understanding of mission-driven organizations
Proficiency with QuickBooks, including maintaining financial records and supporting routine bookkeeping processes
Experience handling accounts payable, accounts receivable, and bank reconciliations
Ability to coordinate with multiple external vendors and internal stakeholders in a detail-oriented manner
Strong organizational skills with the ability to manage a mix of financial and administrative responsibilities
Comfortable working in a hybrid setting with part-time availability of approximately 25 to 35 hours per week

Job Responsibility

Maintain day-to-day bookkeeping activities, including reviewing transactions, organizing financial records, and supporting accurate reporting through QuickBooks
Oversee accounts payable and accounts receivable workflows by coordinating with external partners and confirming entries are complete and up to date
Perform bank reconciliations and investigate discrepancies to help ensure financial data is accurate each month
Review monthly financial information for consistency and follow up on missing, unclear, or incorrectly recorded items
Serve as a central point of coordination between the organization and outsourced vendors supporting finance, human resources, and technology functions
Help manage office operations by monitoring routine administrative needs, arranging basic supplies, and supporting a well-run workplace
Assist with onboarding logistics for new team members, ensuring key operational steps are completed in partnership with external providers
Work closely with leadership and fractional finance support to help maintain continuity during an organizational transition
Provide practical day-to-day support across teams to keep priorities moving and ensure operational tasks are completed effectively

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Parttime

English French Bilingual - Talent Pool

Attention Bilingual Candidates in the Oakville / Burlington area. Exciting Caree...

Location

Canada , Burlington

Salary:

50000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

June 28, 2026

Requirements

Bachelor’s degree in business administration or a related field, or equivalent experience
Proven experience
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Strong attention to detail and ability to multitask in a fast-paced environment
Professional demeanor and ability to handle sensitive information with discretion

Job Responsibility

Manage office operations, including filing, data entry, and scheduling
Handle phone calls, emails, and correspondence in multiple languages
Prepare reports, presentations, and other business documents
Assist with invoicing, bookkeeping, and record-keeping
Coordinate meetings, travel arrangements, and office supplies
Support HR functions, such as onboarding and employee documentation
Maintain confidentiality and ensure accurate record management

What we offer

Competitive salaries & career growth opportunities
Work in dynamic, diverse environments
Make an impact using your language skills
Be connected with top employers in the Oakville/ Burlington area
Speak to a recruiter about your career goals
Keep up-to-date on top skills in the market to elevate your career search
Discover opportunities within a $50k - $70k range

Fulltime

!

Senior Executive Assistant

Are you an experienced professional in business administration looking for a uni...

Location

Canada , North York

Salary:

115000.00 - 125000.00 USD / Year

Randstad

Expiration Date

June 28, 2026

Requirements

Advanced proficiency in Microsoft Excel and accounting software such as Quickbooks or Quicken
Exceptional organizational skills with the ability to create foolproof systems and internal checklists
Strategic mindset with the initiative to question processes, review invoices critically, and suggest system improvements
Strong basic accounting and bookkeeping capabilities
Excellent interpersonal skills
sociable, conversational, and comfortable interacting with high-net-worth individuals and family members
High-level multitasking abilities tailored for a multifaceted business administration environment
A trustworthy and proactive nature, allowing executives to hand off tasks with complete peace of mind
7 to 10 years of proven experience as an Executive Assistant, Personal Assistant, or Office Manager
Previous experience supporting High-Net-Worth (HNW) individuals or working within a Family Office is highly preferred

Job Responsibility

Provide comprehensive business administration support to senior executives, preparing correspondence and managing confidential information
Co-ordinate executives' schedules, appointments, reservations, and complex travel arrangements including private aviation and ground transport
Collect, track, assemble, and submit executives' corporate expenses
Manage new hires and coordinate onboarding information with HR
Organize and multi-task various personal requests, managing personal travel and family affairs on behalf of the executives
Manage and process personal invoices for multiple properties, including utilities, property taxes, maintenance, and repairs
Reconcile credit card payments using accounting software and manage all banking, wire transfers, and international currencies
Assist in the yearly collection of personal tax filing information, creating medical, vehicle, and donation schedules
Oversee daily office upkeep, ensuring adequate office, kitchen, and bathroom supplies are stocked
Manage maintenance contracts, coordinating with cleaners, security services, landscaping, and part-time staff

What we offer

Highly competitive base salary
Annual discretionary bonus of 10% of the base salary
3 weeks of standard vacation time
Additional paid time off during the winter school holiday break (mid-December to early January) that does not count against vacation time
Comprehensive benefits package with a negotiable three-month probationary period
A relaxed, slower-paced, and welcoming office environment in North York
Occasional flexibility to work from home on summer Fridays when executives are away

Fulltime

!

Administrative Assistant

As an Administrative Assistant, you will provide essential support to our depart...

Location

United States , Colusa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
associate's degree in business administration or related field preferred
1-2 years of experience in an administrative or office support role
entry-level candidates with strong skills encouraged to apply
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with email and calendar tools
excellent organizational and time-management skills with the ability to multitask and prioritize effectively
strong written and verbal communication skills
ability to work independently and as part of a team in a professional environment
flexibility to adapt to temporary assignments and varying work hours as needed

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments for team members
handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups
prepare and edit documents, reports, and presentations using tools like Microsoft Office or Google Workspace
maintain office supplies, organize files, and manage databases for efficient information retrieval
assist with event planning, travel arrangements, and logistical support for team activities
provide general administrative support, including data entry, filing, and basic bookkeeping tasks
collaborate with other departments to ensure smooth operations and resolve administrative issues

What we offer

Medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

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Part Time Administrative Bookkeeper / Office Support Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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