Part-Time Administrative Assistant Job at Robert Half (Fairfax)

Part-Time Administrative Assistant

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, reception, executive support, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting
Strong communication skills and confidence interacting with visitors, executives, vendors, and internal teams
Hands-on experience with calendar management, meeting coordination, and travel booking
proficiency in Microsoft Office applications, including Excel and PowerPoint, along with accurate data entry skills
Ability to handle inbound calls, front desk responsibilities, and general office support with a high level of discretion

Job Responsibility

Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed
Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs
Process incoming and outgoing mail, including time-sensitive and overnight shipments
Partner with building management and service providers to address facility-related matters
Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership
Create and assemble presentations, documents, and meeting materials using Microsoft PowerPoint and Excel
Coordinate logistics for internal meetings, special projects, and larger events
Assist with recurring administrative processes such as insurance renewal support, data entry

What we offer

Medical benefits
Vision benefits
Dental benefits
Life and disability insurance
Company 401(k) plan
Free online training

Parttime

Part-Time Administrative Assistant

The Administrative Assistant supports and assists with general office activities...

Location

United States , Vacaville

Salary:

20.00 - 22.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Professional customer service skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
Partner with multiple stakeholders, for example community managers, vendors, peers, clients
Ability to interpret verbal and/or written instructions at a proficient level
Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team
Ability to keep workspaces organized and maintained
Alerts Office Manager of low supplies and assists in supply stocking and distribution
Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities
Knowledge of company policies, procedures, and forms

Job Responsibility

Update and file association documents for Community Managers
Arrange delivery and pickup of documents from storage as needed
Update homeowner and association information in C3 and shared files
Process and distribute incoming and outgoing mail for the office and associations
Handle print jobs, scanning, and faxing as general office support
Organize and prepare correspondence related to association business
Receive and respond to incoming calls from homeowners, Board members, and vendors
Follow through on various requests
Review invoices for completeness and accuracy, and prepare payable vouchers for manager approval (if not completed by the Telephone Operator)
Assist Community Managers with monthly board packages and in-house mailings

Parttime

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to suppo...

Location

United States , Buckingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist-focused role
Demonstrated ability to perform administrative assistance duties in a fast-paced office environment
Experience handling inbound calls professionally and responding to internal or external inquiries with courtesy
Strong organizational skills with the ability to manage filing systems, records, and multiple priorities efficiently
Proficiency in data entry with a high degree of accuracy and attention to detail
Comfortable supporting meetings, coordinating office logistics, and assisting with general administrative office tasks
Strong written communication skills with experience proofreading or formatting documents professionally

Job Responsibility

Manage the flow of incoming and outgoing mail, shipments, and package deliveries to ensure timely distribution
Organize and maintain both paper-based and electronic records so documents remain accurate, accessible, and up to date
Arrange food and beverage orders for meetings, events, and other office gatherings while coordinating schedules and delivery timing
Prepare conference rooms for meetings and presentations by ensuring spaces are set up with the necessary materials and resources
Provide day-to-day administrative support to internal departments, helping with general office coordination and task completion
Partner with other administrative team members to revise, proofread, and format reports, correspondence, and business documents
Review written materials for accuracy, consistency, and clear presentation before distribution
Assist with front-desk and receptionist-related duties, including answering inbound calls and directing inquiries appropriately

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Part-Time Administrative Assistant

A small, Charlotte-based law practice is seeking a part-time Administrative Assi...

Location

United States , Charlotte

Salary:

22.00 - 25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience working in a legal environment (law firm or similar)
Basic understanding of North Carolina legal processes preferred
Strong organizational skills with high attention to detail
Proficiency in Microsoft Office (Word, Outlook, Excel)
Experience with document management systems and online platforms
Ability to work independently with minimal supervision
Quick learner with strong problem-solving skills and sound judgment

Job Responsibility

Handle client intake calls and gather initial case information
Support case management processes – notes
Manage filing, document organization, and indexing
Draft basic correspondence and letters
Maintain and organize electronic records across multiple systems
Assist with document retrieval and research within internal systems
Provide general administrative support to the attorney as needed

Parttime

Part-Time Administrative Assistant

We are looking for a dedicated Part-Time Administrative Assistant to join a smal...

Location

United States , Novato

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and excellent organizational skills.
Ability to work independently and proactively manage tasks.
Experience handling confidential documents and financial information.
Proficiency in Microsoft Office applications, including Word, Outlook, and basic Excel.
Previous experience in administrative or office support roles is preferred.
Reliable, adaptable, and comfortable working in a small office environment.
Strong attention to detail and effective communication skills.

Job Responsibility

Maintain and organize extensive filing systems, ensuring documentation is audit-ready.
Draft letters, prepare correspondence, and handle general communication tasks.
Manage the issuance and tracking of gate cards for boat ramp access.
Process and record checks as part of banking functions, excluding QuickBooks-related tasks.
Assist with audit preparation activities, particularly during February.
Create and distribute community newsletters using provided content.
Handle routine office tasks such as printing, scanning, and mailing.
Provide support to the Board of Directors, including meeting preparation and coordination.
Assist with planning and monitoring community events, which may occasionally require evening or weekend availability.
Contribute to special projects and miscellaneous administrative duties as needed.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Parttime

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to join ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative or office support role
Proficiency in handling inbound calls and managing phone systems
Strong skills in data entry with attention to detail and accuracy
Familiarity with light accounting practices and basic financial tasks
Excellent organizational skills and the ability to prioritize multiple responsibilities
Proficiency in Microsoft Office Suite and other relevant office software
Effective communication skills, both written and verbal
Experience answering phones
Great interpersonal skills
A positive attitude and ability to work collaboratively in a team environment

Job Responsibility

Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments
Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained
Provide support with light accounting duties, including processing invoices and tracking expenses
Prepare price quotes and assist with project-related documentation as needed
Coordinate and oversee various office projects, ensuring deadlines and quality standards are met
Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment
Maintain organized filing systems and ensure proper documentation for administrative processes
Collaborate with team members to ensure operational efficiency and address any administrative needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Part-Time Administrative Assistant

We are seeking a detail‑oriented and proactive Part‑Time Administrative Assistan...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative support experience
Grant writing experience required (nonprofit or project‑based preferred)
Strong written communication and proofreading skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent attention to detail and ability to meet deadlines
Strong organizational and time‑management skills
Ability to multitask and work independently in a fast‑paced environment
Professional, friendly, and team‑oriented demeanor

Job Responsibility

Provide general administrative support, including scheduling, data entry, filing, and correspondence
Prepare, edit, and format documents, reports, and presentations
Research grant opportunities aligned with organizational goals
Draft, edit, and submit grant proposals, letters of intent, and supporting documents
Maintain a grant calendar with deadlines, submissions, and reporting requirements
Assist with tracking awarded funds and grant reporting
Manage email communication, answer phone calls, and greet visitors
Coordinate meetings, events, and internal communications
Maintain organized records, digital files, and project documentation
Support leadership and project teams with special assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to join ...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in administrative support or a related role
Proficient in data entry and document management with a strong attention to detail
Excellent organizational and time management skills to handle multiple tasks effectively
Solid communication skills, both written and verbal, for interacting with team members and external partners
Familiarity with insurance documentation and processes is highly desirable
Ability to work independently in a small office environment with minimal supervision
Experience using office software tools such as Microsoft Office Suite
Strong problem-solving skills and a proactive approach to administrative tasks

Job Responsibility

Coordinate documentation related to insurance portals, including obtaining W9 forms and updated certificates, while ensuring timely follow-up
Maintain accurate tracking of utilities, construction manuals, and expense reports for multiple projects
Provide administrative support to the Project Managers by managing schedules, communications, and project-related documentation
Assist with data entry tasks to ensure accurate and up-to-date records
Answer inbound calls and serve as a point of contact for inquiries, delivering attentive and courteous service
Organize and manage filing systems to maintain proper documentation for all ongoing projects
Monitor and follow up on deadlines, ensuring tasks are completed promptly and efficiently
Support the team with various administrative tasks as needed to facilitate project workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

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