Part-Time Administrative Assistant Job at Robert Half (Boston)

Part-Time Administrative Assistant

Robert Half

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Part-Time Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will provide essential support to our construction team and Project Managers, ensuring smooth administrative operations across multiple ongoing projects. This position is ideal for someone with strong organizational skills who thrives in a small, quiet office environment.

Job Responsibility:

Coordinate documentation related to insurance portals, including obtaining W9 forms and updated certificates, while ensuring timely follow-up
Maintain accurate tracking of utilities, construction manuals, and expense reports for multiple projects
Provide administrative support to the Project Managers by managing schedules, communications, and project-related documentation
Assist with data entry tasks to ensure accurate and up-to-date records
Answer inbound calls and serve as a point of contact for inquiries, delivering attentive and courteous service
Organize and manage filing systems to maintain proper documentation for all ongoing projects
Monitor and follow up on deadlines, ensuring tasks are completed promptly and efficiently
Support the team with various administrative tasks as needed to facilitate project workflows

Requirements:

Minimum of 5 years of experience in administrative support or a related role
Proficient in data entry and document management with a strong attention to detail
Excellent organizational and time management skills to handle multiple tasks effectively
Solid communication skills, both written and verbal, for interacting with team members and external partners
Familiarity with insurance documentation and processes is highly desirable
Ability to work independently in a small office environment with minimal supervision
Experience using office software tools such as Microsoft Office Suite
Strong problem-solving skills and a proactive approach to administrative tasks

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

Employment Type:

Parttime

Work Type:

On-site work

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