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Robert Half Logo Robert Half · Office Administration

Part-Time Administrative Assistant

United States, Novato · Job Posted April 23, 2026
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Job Description

We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment.

Job Responsibility

  • Maintain and organize extensive filing systems, ensuring documentation is audit-ready.
  • Draft letters, prepare correspondence, and handle general communication tasks.
  • Manage the issuance and tracking of gate cards for boat ramp access.
  • Process and record checks as part of banking functions, excluding QuickBooks-related tasks.
  • Assist with audit preparation activities, particularly during February.
  • Create and distribute community newsletters using provided content.
  • Handle routine office tasks such as printing, scanning, and mailing.
  • Provide support to the Board of Directors, including meeting preparation and coordination.
  • Assist with planning and monitoring community events, which may occasionally require evening or weekend availability.
  • Contribute to special projects and miscellaneous administrative duties as needed.

Requirements

  • Strong attention to detail and excellent organizational skills.
  • Ability to work independently and proactively manage tasks.
  • Experience handling confidential documents and financial information.
  • Proficiency in Microsoft Office applications, including Word, Outlook, and basic Excel.
  • Previous experience in administrative or office support roles is preferred.
  • Reliable, adaptable, and comfortable working in a small office environment.
  • Strong attention to detail and effective communication skills.

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
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