Paralegals/ Legal Support Professionals Job at Beacon Hill (Washington)

Administrative Assistant – Legal / Regulatory Support

We are seeking a detail-oriented Legal Administrative Assistant to provide admin...

Location

United States , Malden

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Minimum 2–4 years of administrative or clerical experience
Strong communication, writing, and organizational skills
Proficiency in Microsoft Office (Word and Excel)
High attention to detail and ability to manage multiple tasks
Ability to work independently and in a team environment

Job Responsibility

Respond to telephone, mail, and electronic inquiries from lawyers, paralegals, and state agencies in a professional and timely manner
Communicate effectively with internal and external stakeholders, ensuring clear and respectful interactions
Provide administrative support to magistrates on rate-setting cases
Manage and organize large volumes of documents, including filing, scanning, photocopying, and faxing
Process incoming and outgoing mail, including sorting, stamping, and distribution
Handle correspondence and maintain accurate records in compliance with internal procedures
Support daily office operations and assist with additional administrative tasks as needed

Fulltime

New

Jr. Intake Paralegal

We are looking for a detail-oriented Jr. Intake Paralegal to support the intake ...

Location

United States , Uniondale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in legal intake, customer service, call center operations, medical intake, or a related support environment
Strong verbal communication skills with the ability to listen carefully and respond with professionalism and empathy
Ability to manage a large volume of calls while maintaining accuracy, composure, and efficiency
Excellent organizational skills with the ability to multitask and document information thoroughly
High attention to detail and the ability to follow defined procedures consistently
Sound judgment, problem-solving ability, and the capacity to prioritize competing demands effectively
Comfort handling sensitive or emotional conversations in a calm and respectful manner
Familiarity with case management software, office applications, and legal support processes is preferred

Job Responsibility

Manage incoming inquiries and place outbound follow-up calls to prospective clients in a timely and organized manner
Conduct intake conversations to obtain complete and accurate information about potential legal matters using established guidelines
Assess new leads and sort them based on matter type, urgency, and overall viability for further review
Enter and maintain detailed case notes, contact records, and related information within the firm’s case management platform
Work closely with internal support staff to assist with opening files and coordinating next-step follow-up activities
Keep communication histories organized and ensure outstanding tasks are tracked and completed promptly
Identify time-sensitive or complex situations and direct them to the appropriate team members without delay
Communicate clearly with attorneys, supervisors, and colleagues to support a smooth and consistent intake workflow
Take part in team meetings, coaching sessions, and training programs to strengthen performance and process knowledge

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Trusts & Estates Paralegal

Our client, a successful & growing law firm, is seeking a Trusts & Estates Paral...

Location

United States , Boston

Salary:

95000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of paralegal experience in trusts & estates
Strong experience supporting estate planning, probate, and trust administration matters
Knowledge of Massachusetts probate and trust administration procedures
Excellent written and verbal communication skills, proofreading ability, and attention to detail
Strong organizational skills with the ability to manage multiple priorities and deadlines
Ability to interact professionally with clients, families, fiduciaries, and professional advisor
Experience working with Microsoft Office Suite and legal document management systems
Ability to maintain confidentiality and handle sensitive information
Paralegal certificate preferred but not required

Job Responsibility

Assist with trust and estate administration matters, including obtaining tax identification numbers, from opening through closing
Support attorneys in estate planning matters, including preparation and proofreading of wills, trusts, powers of attorney, health care proxies, funding documents, engagement letters, and related correspondence
Prepare and file probate administration documents with the Massachusetts and New Hampshire Probate and Family Courts
Assist with the preparation and filing of estate tax and gift tax returns
Communicate directly with clients, fiduciaries, financial advisors, accountants, appraisers, financial institutions, and other third parties
Prepare deeds, trustee certificates, homestead declarations, and other supporting estate planning documents
Prepare assignments of interest documents
coordinate and track execution and compiling of exhibits for sophisticated estate planning transactions
Manage calendars and track critical deadlines, including probate filings, tax return due dates, and estate plan signings
Maintain organized client files and assist with ongoing matter management

What we offer

bonuses
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Corporate Paralegal

The Paralegal, Contract Operations functions as the custodian of legal template ...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business, or a related field
or Paralegal Certification
or equivalent professional experience
Minimum four years of paralegal, legal operations, or contracts management experience, with demonstrated exposure to contract review, drafting, or document management
Prior experience with template management, CLM solutions, and/or configuration management is strongly preferred

Job Responsibility

Review and audit Annotated Templates to verify accuracy, completeness, and alignment with current legal standards and approved language
Apply approved updates and revisions to templates in accordance with change control procedures
Create, maintain, and update Configuration Management Records (CMRs) for each template, capturing version history, change rationale, approval status, and effective dates
Coordinate with team to validate that templates function correctly when generated by the CLM system
Identify inconsistencies, conflicts, or deficiencies in template language and escalate to supervisor for resolution
Ensure templates comply with applicable internal policies, legal requirements, and industry-specific standards
Support template lifecycle management, including retirement, archiving, and replacement of obsolete versions
Assist in developing and maintaining template governance documentation and user guidance materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Legal Administrative Assistant

A San Francisco–based personal injury law firm is seeking a reliable and detail-...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a legal administrative assistant, legal receptionist, or similar role
Prior experience in a law firm or legal services environment required
Exposure to civil litigation or personal injury matters preferred
Strong organizational, communication, and multitasking skills
Proficiency with Microsoft Office
familiarity with legal case management systems a plus
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Provide administrative support to attorneys, paralegals, and legal staff
Prepare, format, and proofread correspondence and legal documents
Assist with basic court filings and document submissions as directed
Maintain and organize electronic and physical case files
Manage calendars, schedule meetings, and coordinate appointments
Answer phones, direct calls, and interact professionally with clients and vendors
Assist with intake forms, record requests, and general case coordination
Support office operations, including supplies, records management, and special projects

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training
contract-to-hire with long-term potential
opportunity to grow within a plaintiff-side litigation practice
collaborative, team-oriented work environment
centrally located San Francisco office

New

Settlement Paralegal

We are looking for a Settlement Paralegal to support a busy plaintiff litigation...

Location

United States , Uniondale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of paralegal experience, preferably in plaintiff-side litigation with substantial settlement administration responsibilities
Demonstrated background handling a large volume of settlement files in a fast-paced legal setting while maintaining strong attention to detail
Working knowledge of civil litigation processes, settlement documentation, and trial support activities
Experience using case management software and other legal office systems to track matters, deadlines, and records
Strong written and verbal communication skills with the ability to interact professionally with clients and external stakeholders
Proven ability to review financial details, reconcile costs, and support accurate disbursement of settlement funds
Familiarity with negotiating or resolving liens, reimbursement claims, and other outstanding settlement-related balances

Job Responsibility

Oversee settlement files from conclusion of negotiations through final distribution of funds, ensuring each matter moves forward efficiently and in compliance with firm procedures
Draft and assemble settlement-related paperwork, including statements, releases, closing materials, and payment documentation, with careful attention to completeness and accuracy
Serve as a primary point of contact for clients by providing updates on settlement progress and collecting signatures, authorizations, and other required records
Coordinate with insurers, opposing counsel, healthcare providers, and lien representatives to obtain documentation, confirm balances, and advance file resolution
Handle lien reduction and payoff discussions involving medical providers, government programs, and other entities with outstanding claims against settlement proceeds
Examine case costs, reimbursements, and supporting records to verify financial details before disbursement is approved
Confirm that settlement figures, escrow allocations, and payment distributions are calculated correctly and supported by the file
Maintain well-organized records and monitor key dates so that settlement obligations, responses, and disbursements are completed on time
Partner with attorneys and accounting personnel to finalize disbursement packages and ensure funds are released accurately for high-volume settlement matters

New

Workers' Comp Defense Paralegal

We are looking for a Workers' Comp Defense Paralegal to join a legal team in Tim...

Location

United States , Timonium

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in civil litigation, workers' compensation defense, or a closely related legal practice area
Strong understanding of legal terminology, court procedures, discovery practices, and electronic filing requirements
Proficiency with legal research resources, case management platforms, Microsoft Office applications, and document management tools
Ability to analyze medical records and other case materials while maintaining a high level of accuracy and organization
Excellent written and verbal communication skills, with the ability to manage multiple deadlines independently and collaboratively
Demonstrated professionalism, sound judgment, and the ability to protect confidential and sensitive information

Job Responsibility

Perform legal and factual research to support case strategy and ongoing workers' compensation defense matters
Prepare a range of case documents, including discovery materials, affidavits, exhibits, and other litigation-related filings
Maintain accurate electronic case files, including correspondence, pleadings, and medical documentation, to ensure matters remain organized and up to date
Support attorneys with hearing, trial, and meeting preparation by assembling materials, coordinating exhibits, and tracking outstanding items
File pleadings and related documents with courts and agencies through appropriate electronic or other required submission methods
Review depositions, interrogatory responses, testimony, and records to create clear summaries for attorney use
Communicate with clients and other parties to collect case information, provide status updates, and assist with document follow-up
Examine legal documents for completeness, accuracy, and procedural compliance before submission or distribution
Help manage caseload workflows, legal correspondence, and billable time expectations, including an annual target of 1,200 hours

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Litigation Paralegal - Catastrophic PI

Our client a regional law firm in the Philadelphia suburbs is searching for expe...

Location

United States , Fort Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 7 years of paralegal experience in personal injury litigation, including substantial work on serious or catastrophic injury cases
Demonstrated ability to review complex medical documentation and turn it into accurate summaries and treatment timelines
Strong knowledge of litigation procedures from case opening through trial support
Experience handling numerous active files while managing deadlines in a fast-paced legal environment
Effective written and verbal communication skills, with the ability to interact professionally with a range of contacts
Proficiency with Microsoft Office applications and legal case management platforms
Background in trial preparation, court filing, and personal injury litigation support

Job Responsibility

Partner closely with a senior attorney to provide day-to-day support on catastrophic personal injury litigation matters
Oversee case progress from initial intake through trial preparation, keeping files organized and key dates on track
Gather and assess medical records, billing documents, and related materials to support case development and damages evaluation
Create clear treatment summaries and chronological overviews of care for use in negotiations, mediation, and courtroom preparation
Communicate with clients, medical providers, experts, insurers, and outside counsel to obtain information and keep matters moving forward
Prepare litigation documents such as pleadings, discovery materials, subpoenas, and correspondence
Assist with deposition organization, expert-related materials, mediation packages, and exhibit preparation for hearings and trial
Maintain court and internal calendars to ensure filings, appearances, and procedural deadlines are met
Support factual research and case analysis by helping compile evidence related to liability, injuries, and damages

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Paralegals/ Legal Support Professionals

Job Description

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