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Paralegal

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Robert Half

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Location:
United States , Watsonville

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We're seeking a detail-oriented Paralegal or experienced Legal Secretary for a short-term project to organize and digitize approximately 5+ boxes of legal documents. The engagement involves scanning, indexing, and creating an organized digital and physical file system. Ideal for a legal operations professional who is process-minded, discrete, and comfortable handling confidential materials.

Job Responsibility:

  • Inventory and triage documents by opening boxes, reviewing contents, and organizing materials by matter, date, custodian, or document type
  • Organize physical files by creating or updating folders, applying labels, and arranging files into a clear structure
  • re-boxing and archiving materials as needed
  • Digitize documents through high‑volume scanning, ensuring pages are captured clearly, in the correct order, and properly oriented
  • Apply consistent file naming and indexing conventions to create an organized and searchable digital folder system
  • Conduct quality control checks to verify that scanned files are complete, legible, and free of duplicates, and rescan materials when necessary
  • Use OCR tools to ensure PDFs are searchable and easy to navigate, including combining or separating documents and adding bookmarks where appropriate
  • Maintain a simple tracking log to document what was reviewed, scanned, indexed, and stored
  • Handle all confidential and sensitive documents with discretion and in accordance with privacy and legal guidelines
  • Assist with light administrative or legal secretary tasks, such as data entry, preparing file indexes, printing, copying, labeling, or coordinating pickups/drop‑offs

Requirements:

  • Paralegal certification or equivalent paralegal experience is preferred, though experienced legal secretaries with relevant skills will also be considered
  • Experience handling legal document management, scanning, filing, and general document control in either a law firm or an in‑house legal department
  • Proficiency with scanners (including ADF equipment), Adobe Acrobat or similar PDF software, OCR tools, and basic platforms such as Microsoft Office, SharePoint, Box, or Google Drive
  • Strong organizational skills, attention to detail, and the ability to maintain consistent naming conventions and a methodical approach to indexing and quality control
  • Ability to handle sensitive and confidential materials discreetly and professionally
  • Capacity to lift up to 30 pounds to move, organize, and re‑box files as needed
  • Availability to work on‑site for the full duration of the 1–3 week project
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

Work Type:
On-site work
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