Paralegal

• SEC Filings: Prepare and file Forms 3, 4, 5, Schedules 13D/G, Proxy Statements, and Form 8-Ks via the SEC website. Maintain filer codes and update officer/director information
• Billing & Payments: Process payments for legal entities and jurisdictional departments (Marshall Islands, NY, Delaware, Liberia), ensuring timely compliance and good standing of subsidiaries. Manage SCAC code renewals for vessel operations
• Corporate Records Management: Maintain and update lists of subsidiaries, officers, directors, vessel jurisdictions, SCAC codes, and other legal data. Respond to internal inquiries with accurate and current information
• Compliance Distribution: Send monthly compliance documents to financial institutions and government agencies per contractual obligations
• Entity & Vessel Transactions: Assist in the formation, dissolution, and name changes of companies and vessels. Draft organizational memos, meeting minutes, and SCAC applications. Manage re-domiciling of vessels
• Document Management: Organize and maintain corporate files, minute books, and correspondence. Track warehouse storage and destruction schedules. Update contract databases and due diligence platforms
• Administrative Support: Transcribe and revise documents, manage travel arrangements, and coordinate conference calls
• Technology & Research: Utilize online platforms including SEC EDGAR, Mellon Investor Services, ADP, NYSE, BIMCO, and D& B. Ensure software and templates are current and functional

• Proven experience as a paralegal, preferably in a corporate legal department
• Strong understanding of SEC filings and corporate governance
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite and legal research tools
• Ability to work independently and handle confidential information with discretion
• Familiarity with vessel documentation and international jurisdictions is a plus

Familiarity with vessel documentation and international jurisdictions

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan