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Paralegal

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Waltham

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Paralegal to manage corporate maintenance and regulatory licensing tasks for our organization in Waltham, Massachusetts. The ideal candidate will play a critical role in ensuring our business entities comply with legal standards and maintain proper documentation. This position requires a proactive individual with expertise in corporate law and regulatory processes.

Job Responsibility:

  • Oversee the creation, dissolution, and maintenance of corporate entities, ensuring compliance with legal requirements
  • Manage and update organizational charts, minute books, and share records for all company entities
  • Process annual report filings and coordinate payment of taxes and DBA filings with the accounting department
  • Handle entity qualifications in applicable states and maintain their good standing, including obtaining corporate and tax certificates
  • Prepare documents for regulatory licensing applications, renewals, and maintenance, ensuring timely submissions to state agencies
  • Assist field teams with maintaining business and building permits, providing guidance and support as needed
  • Monitor certification fees and post-license renewal obligations, ensuring compliance with regulatory standards
  • Maintain and update community regulatory licenses on internal systems, providing regular status updates
  • Identify entities ready for dissolution and handle the necessary filings and updates
  • Address additional corporate and licensing-related tasks as assigned

Requirements:

  • Bachelor’s degree with at least five years of relevant experience in a corporate law environment
  • Strong knowledge of corporate law and business entities, including corporations, LLCs, and partnerships
  • Proficiency in office software such as Microsoft Word, Excel, Adobe, and SharePoint
  • Familiarity with state regulatory and permitting agencies and their processes
  • Excellent organizational skills and attention to detail in managing corporate and licensing documentation
  • Ability to work autonomously, take initiative, and handle multiple responsibilities effectively
  • Strong communication skills to collaborate with various departments and external agencies
  • Demonstrated ability to meet deadlines and manage time efficiently
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

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