PA To Legal Team Job at Office Angels (Crawley)

Personal Assistant to Legal Team

Our client is looking for an engaged Personal Assistant to provide high-quality ...

Location

United Kingdom , Crawley

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience in an administrative, secretarial or PA role
Confidence working independently with strong organisational and prioritisation skills
Excellent communication skills, both verbal and written
A collaborative approach and the ability to build strong working relationships
A proactive, solution‑focused mindset
High attention to detail and accuracy in all work

Job Responsibility

Delivering excellent written, verbal and telephone communication while assisting with queries on behalf of the team
Managing files and documentation end‑to‑end, ensuring everything is kept organised and up to date
Providing personal assistance to managers and team members: diary management, travel arrangements, meeting coordination, and expense submissions
Coordinating an efficient and accurate billing process and liaising closely with Finance teams
Handling incoming and outgoing post and ensuring the correct management of original documents
Supporting team initiatives and group projects, including internal development and client‑focused activity
Working collaboratively with colleagues across the wider organisation to provide a seamless, high‑quality service

Fulltime

Legal Pa

The Legal PA's principal role is to provide Lawyers with the support they need t...

Location

United Kingdom , Leeds; Exeter

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

PA experience
Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet
Excellent communication, organisational and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Conscientious & approachable
Quickly builds respect and trust
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis
Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external
Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices
Photocopying, printing, organising couriers, sending out of letters, faxes etc
Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office
Liaising with business support departments on behalf of lawyers as required
Entering, maintaining and updating client details and relevant information of the firm's CRM system
Assisting lawyers in the billing and credit control process

What we offer

Competitive Salary & Benefits

Fulltime

New

Legal Pa

Location

United Kingdom , Leeds; Exeter

Salary:

Not provided

Capsticks Solicitors LLP

Expiration Date

Until further notice

Requirements

PA experience
Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet
Excellent communication, organisational and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Conscientious & approachable
Quickly builds respect and trust
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis
Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external
Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices
Photocopying, printing, organising couriers, sending out of letters, faxes etc
Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office
Liaising with business support departments on behalf of lawyers as required
Entering, maintaining and updating client details and relevant information of the firm's CRM system
Assisting lawyers in the billing and credit control process

Fulltime

New

Legal PA

Location

United Kingdom , Leeds

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

PA experience
Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet
Excellent communication, organisational and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Conscientious & approachable
Quickly builds respect and trust
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Job Responsibility

Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis
Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external
Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices
Photocopying, printing, organising couriers, sending out of letters, faxes etc
Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office
Liaising with business support departments on behalf of lawyers as required
Entering, maintaining and updating client details and relevant information of the firm's CRM system
Assisting lawyers in the billing and credit control process

Legal PA

A highly regarded and well-established real estate investment and asset manageme...

Location

United Kingdom , City Of London

Salary:

40000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a PA or Legal PA role within a corporate environment is beneficial
Strong organisational skills with the ability to manage multiple priorities under pressure
Excellent attention to detail, particularly in formatting, grammar and presentation
Confident communicator with strong written and verbal skills
A professional qualification in secretarial or legal administration (e.g. CILEX or equivalent) is beneficial

Job Responsibility

Providing full PA support including complex diary management and meeting coordination
Preparing, formatting and proofreading legal documents, reports and presentations
Managing dictation and audio typing
Coordinating the preparation, circulation and tracking of documents for approval
Assisting with document execution and engrossment processes
Maintaining accurate electronic filing systems and document archives
Supporting with invoice management and general administration
Organising meeting rooms, greeting visitors and arranging couriers
Collaborating with other PAs to ensure seamless team support
Providing cover during absences and undertaking additional duties as required

Fulltime

Legal PA

We are looking for an engaged, highly competent Team PA to join our Client's Bus...

Location

United Kingdom , Manchester

Salary:

32000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Extensive experience in an administrative/secretarial/PA role
Previous experience in an R&I legal team (desirable, not essential)
The ability to work confidently on their own initiative and be skilled at managing their time and prioritising a busy workload
Fantastic communication skills, including an excellent phone manner and written skills (punctuation and grammar)
The ability to work collaboratively within a busy team and build strong working relationships
A solution-focused approach with the ability to make things happen
A detailed, organised, and accurate approach to your work.

Job Responsibility

Show excellent written, verbal and telephone communication skills while assisting with queries and enquiries from clients and others on behalf of the team
Take responsibility for file management, including file opening, matter maintenance and file closure, ensuring files are compliant and are kept in impeccable order
Remain organised while providing personal assistance to partners and team members, including co-ordinating diaries, arranging all aspects of internal and external appointments and meetings, arranging travel and accommodation and submitting expenses
Coordinate an efficient and accurate billing process and support case handlers with providing the right level of information to clients to ensure swift payment of invoices
Develop a productive working relationship with our Finance Operations teams to ensure the delivery of this
Ensure the timely and meticulous processing of post and original documents
Support with any team initiatives and projects, including Business Development activity
Work collaboratively with your colleagues within your location and across the Group to provide a seamless and efficient, top-quality service to the business.

Fulltime

Legal Pa

Our client is looking for a Legal PA. A leading firm. Our client is a well-estab...

Location

United Kingdom , Edinburgh

Salary:

29700.00 - 33500.00 GBP / Year

Michael Page

Expiration Date

Until further notice

Requirements

Previous experience in a similar role within the professional services industry
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication abilities
A proactive approach and the ability to handle confidential information with discretion
Attention to detail and the ability to prioritize tasks effectively

Job Responsibility

Manage and coordinate diaries, appointments, and schedules for senior team members
Prepare and format documents, reports, and presentations with attention to detail
Handle correspondence, emails, and telephone calls with professionalism and efficiency
Organise meetings, including booking venues, arranging refreshments, and preparing agendas
Maintain and update confidential records and filing systems
Support with travel arrangements, including booking flights, accommodation, and transport
Act as the first point of contact for internal and external stakeholders
Assist with ad-hoc administrative tasks to support the wider team

What we offer

Competitive salary ranging from £29,700 to £33,500 depending on experience
Permanent position based in Edinburgh with opportunities for professional growth
Supportive and professional company culture within the professional services industry
Generous holiday allowance

Fulltime

Junior Legal Pa

An established and highly respected law firm is seeking a Junior Legal PA to joi...

Location

United Kingdom , Oxford

Salary:

26000.00 - 28000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous experience within a legal or professional services environment
Strong communication and interpersonal skills
Excellent organisational and time management abilities
High attention to detail and accuracy
Strong IT skills including Microsoft Office
Positive, professional, and team-focused approach

Job Responsibility

Diary management and scheduling meetings for fee earners
Preparing, amending, and formatting legal documentation and correspondence
Coordinating travel arrangements and meeting logistics
Assisting with billing, expenses, and time recording
Supporting client onboarding and file opening processes
Managing inboxes and ensuring timely responses to enquiries
Liaising with clients and internal departments professionally
Supporting wider team administration where required

What we offer

Competitive salary package
Excellent training and career development
Friendly and supportive working culture
Hybrid working opportunities
Opportunity to join a highly regarded legal practice

Fulltime

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