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Are you organised, detail-focused, and experienced in office administration? We are seeking a Secure Examination Support Administrator to join our team and help deliver an accurate and reliable examination support service. We are proud to be recruiting on behalf of an inclusive and forward-thinking public sector organisation, committed to delivering fair and accessible services for all. This is an excellent opportunity for the successful candidate to develop their skills, gain valuable public sector experience, and play a key role in supporting secure examination processes. Our client offers fantastic onsite benefits such as a selection of Cafe's, Gym, Free onsite parking and much more. The role of the Services Directorate Support team is to support the Deputy Chief Executive and Divisional Directors in ensuring the effective operation and appropriate governance of the Directorate. The team are key in providing support and assistance to the Services Directors, ensuring efficient use of their time and key administrative/secretariat support. The Personal Assistant role will provide first line administrative support to one of our five Divisional Directors.
Job Responsibility:
Responsibility for ensuring the Directors' diary is updated and maintained daily
Answer and prioritise incoming emails making decisions on what action is required
Record and track progress of Directors actions
Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application (Diligent)
Provide secretarial support for meetings within Services, including management of agendas, actions and minutes
Deal with queries as they arise
Organise travel arrangements for the Director including international travel
Maintain Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date
Arranging live events and providing support during the event
Provide cover and support to other PA's within the Team
Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion
Requirements:
Essential PA skills required to include managing a busy diary, prioritising emails, minute writing, booking travel
A Team Player with excellent engagement skills and able to cover colleagues at short notice
Able to work with Senior Management in a confident, professional manner
Be flexible when asked to attend the office in person, current expectation is at least 20% of a calendar month
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