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Membership Bespoke Logo Membership Bespoke · Office Administration

PA for the Executive Team

United Kingdom, London Employment contract 40000.00 - 45000.00 GBP / Year · Job Posted January 16, 2026
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Job Description

Our client, a respected global governing, is seeking a PA for the Executive Team. The PA for the Executive Team is responsible for providing high-quality, proactive and confidential executive support to the Chief Executive Officer (CEO), together with administrative support to the Directors. The postholder will manage the CEO’s office, coordinate Board and Council governance activities, and ensure effective communication and administration across the Executive Team and wider organisation.

Job Responsibility

  • Provide comprehensive diary and email management for the CEO
  • Act as the first point of contact for the CEO
  • Arrange and coordinate Board and Council meetings, including preparation and circulation of agendas, papers, and accurate minutes
  • Support the organisation of committee meetings
  • Coordinate Executive Team meetings
  • Prepare reports, presentations, and briefing materials for the CEO and Executive Team
  • Arrange international travel, accommodation, itineraries, and logistics for the CEO and Directors
  • Maintain accurate action logs and follow up to ensure delivery against priorities
  • Develop and maintain effective filing systems
  • Provide general administrative support across the Executive Team
  • Act as a central link between the CEO, Executive Team, Board, Council, Committees, staff, and external stakeholders
  • Support governance and compliance processes across the organisation
  • Work closely with the Membership, Events, and Marketing teams to support Board, Council, and Committee communications
  • Assist with planning and delivering organisation-wide events, conferences, and workshops
  • Provide support to the CEO and Directors in implementing strategic initiatives

Requirements

  • Significant experience as a PA, Executive Assistant, or senior administrator supporting senior leaders
  • Proven ability to arrange, minute, and support governance meetings (Board, Council, senior-level committees)
  • Excellent organisational and diary management skills, with ability to prioritise competing demands
  • Strong written and verbal communication skills, with excellent minute-taking and report-writing ability
  • High level of discretion, professionalism, and judgement
  • Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams)
  • Ability to work independently, proactively, and collaboratively

Nice to have

  • Experience in a membership body, charity, or not-for-profit environment
  • Familiarity with governance frameworks and committee administration
  • Event and project administration experience
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