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This is a critical and high-profile position reporting directly to the Managing Director. The role is a true hybrid, split equally between Corporate P.R. (Public Relations) and Executive/Personal Assistant (P.A.) functions. The successful candidate will be instrumental in managing the MD's daily operations and serving as the primary liaison for critical external bodies, including government agencies. It requires daily office attendance in Kuantan, a proactive, action-oriented mindset, and occasional travel both locally (e.g., KL overnight stays) and internationally (e.g., annual trip to China).
Job Responsibility:
Government & Royal Liaison: Liaise and coordinate high-level communication with key stakeholders, including Royal Family members, State Government, Federal Government, and Government-Linked Companies (GLCs)
Corporate Image: Maintain and enhance the corporate image, including overseeing the Company Profile and Website
Representation: Represent the Managing Director or Company in important meetings, events, or official functions, ensuring seamless coordination and diligent follow-up
International Relations: Liaise and coordinate communication with Overseas Clients
Protocol Management: Arrange, organize, and prepare gifts and presentation materials for the Director, Royal Family members, VVIPs, VIPs, and Clients for various occasions
Awards: Handle matters related to honors and awards (Pengurniaan Pingat) as required
Calendar & Appointment Management: Keep track of and monitor the Managing Director's daily appointments and upcoming programs
Document Control: Assist the MD in managing and reviewing all types of files, project deadlines, and complex workflows (including essential digital communication groups)
Meeting Coordination: Arrange and coordinate both Management and Departmental meetings
Minutes & Reports: Prepare detailed Meeting Agendas and accurate Meeting Minutes
Collect and review all departmental reports to ensure accuracy and completeness before submission to the MD
Ad Hoc Support: Assist in ad hoc committee duties and other necessary administrative tasks.
Requirements:
Approximately 5-6 years of working experience, ideally in a fast-paced environment
Experience can be a combination of P.R., P.A., or high-level administrative roles
Must be highly Independent, talkative, and action-oriented
A proactive approach to problem-solving is essential
Strong administrative skills, including high proficiency in Excel and the ability to produce accurate meeting minutes and reports
Must possess a working knowledge of organizational SOPs and effective internal/external contact management
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