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Outpatient Access Rep II

United States of America, Rochester 18.50 - 24.98 USD / Hour · Job Posted February 20, 2026
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Job Description

Performs functions associated with patient information processing for ambulatory care visits. Completes the tasks of reception, registration, charge reconciliation process, appointment scheduling, eRecord task management, In Basket management and Telephone encounter management using the electronic medical record and patient access and revenue cycle systems. Ensures patient satisfaction with information processing and reception service. Requires accuracy in order to generate a billable service for the provider. Responsible for functions being completed in an accurate, efficient, and customer friendly manner. May act as a resource to new staff.

Job Responsibility

  • Greets patients to initiate positive ambulatory experience
  • Verifies patient identity using two identifiers
  • Updates patients regarding waiting time
  • Protects Personal Health Information (PHI)
  • Ensures cleanliness and order in the waiting room/lobby
  • Collects patient demographic and financial information
  • Enters information into electronic medical record (EMR) and patient access and revenue cycle system
  • Ensures completion of all appropriate forms by patients
  • Schedules new and return visits to ambulatory care
  • Prints After Visit Summary (AVS) at check-out
  • May assist with provider template changes
  • Collects patient co-pays, prepares end of day deposits
  • Answers phone in a timely and courteous manner
  • Manages incoming clinic calls
  • Opens telephone encounter in EMR
  • Ensures routing of encounter in EMR to the appropriate staff/provider
  • Coordinates outgoing calls
  • Edits and corrects registration errors
  • Assists in charge reconciliation process
  • Ensures accuracy of patient schedules
  • Identifies ways to reduce follow-up work
  • Manages multiple processes in EMR, including messaging in In Basket and referral work queue processing
  • Assesses the urgency of a situation and determines appropriate routing for the patient
  • May escort patient, collect height and weight, record medications, obtain vital signs

Requirements

  • High School diploma and 1-year related experience in an administrative office or customer service field required
  • Completion of Vision Care 1,2,3 courses required
  • Or equivalent combination of education and experience

Nice to have

  • Medical terminology experience preferred
  • Demonstrated ability to word process documents and enter data into a database preferred
  • Demonstrates the ICARE values to patient, families and staff preferred
  • Demonstrated skills related to achievement of customer satisfaction preferred
  • Ability to act as a resource to less experienced staff preferred

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