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Performs functions associated with patient information processing for ambulatory care visits. Completes the tasks of reception, registration, charge reconciliation process, appointment scheduling, eRecord task management, In Basket management and Telephone encounter management using the electronic medical record and patient access and revenue cycle systems. Ensures patient satisfaction with information processing and reception service. Requires accuracy in order to generate a billable service for the provider. Responsible for functions being completed in an accurate, efficient, and customer friendly manner. May act as a resource to new staff.
Job Responsibility:
Greets patients to initiate positive ambulatory experience
Verifies patient identity using two identifiers
Updates patients regarding waiting time
Protects Personal Health Information (PHI)
Ensures cleanliness and order in the waiting room/lobby
Collects patient demographic and financial information
Enters information into electronic medical record (EMR) and patient access and revenue cycle system
Ensures completion of all appropriate forms by patients
Schedules new and return visits to ambulatory care
Prints After Visit Summary (AVS) at check-out
May assist with provider template changes
Collects patient co-pays, prepares end of day deposits
Answers phone in a timely and courteous manner
Manages incoming clinic calls
Opens telephone encounter in EMR
Ensures routing of encounter in EMR to the appropriate staff/provider
Coordinates outgoing calls
Edits and corrects registration errors
Assists in charge reconciliation process
Ensures accuracy of patient schedules
Identifies ways to reduce follow-up work
Manages multiple processes in EMR, including messaging in In Basket and referral work queue processing
Assesses the urgency of a situation and determines appropriate routing for the patient
May escort patient, collect height and weight, record medications, obtain vital signs
Requirements:
High School diploma and 1-year related experience in an administrative office or customer service field required
Completion of Vision Care 1,2,3 courses required
Or equivalent combination of education and experience
Nice to have:
Medical terminology experience preferred
Demonstrated ability to word process documents and enter data into a database preferred
Demonstrates the ICARE values to patient, families and staff preferred
Demonstrated skills related to achievement of customer satisfaction preferred
Ability to act as a resource to less experienced staff preferred