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Provides direct cash administrative support for research-related activities at the institution. Oversees cash applications including but not limited to clinical industry funded, federal and state funded, foundation, and other sources. Identifies incoming payments, ensures payments are applied in a timely manner, complete federal drawdowns, perform reconciliations, and follows up on outstanding A/R. Ability to work independently, communicate effectively, provide customer support on payment inquiries to clients (Principal Investigators, Department Administrators, sponsors, etc.)
Job Responsibility:
Maintains cash log for incoming clinical, federal, state, foundation, other payments through lockbox, ACH/Wires, cash swaps, drawdowns
Responsible for identifying various payments to ensure accurate cash application to respective awards
Identifies inaccurate payment amounts and proactively follows up to reconcile differences
Contact sponsors for missing payment details
Performs federal drawdowns in a timely manner through various systems including but not limited to, Payment Management System, WAWF, NSF, etc.
Collaborate with post-award administrator to perform financial analysis necessary to calculate and reconcile total funds to be drawn on all Letter of Credit awards when Federal Financial Reports are due
Reviews aging reports for balances due and actively collects outstanding accounts receivables
Reconciles OSP grant clearing account on recurring basis
Informs Cash Team Manager of refunds and/or Letter of Credit un-draws
Process sponsor refunds
Complete write offs for uncollectible invoices
Run ad hoc reports
Assists sponsors, faculty, staff, and post-award teams with inquiries researching and resolving payments
Completes other tasks as assigned
Requirements:
Bachelor’s degree or an equivalent combination of education and experience
Experience in accounts receivable and cash applications