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OSP Administrator I - Cash Team

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Advocate Health Care

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Location:
United States , Winston Salem

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Category:

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Contract Type:
Not provided

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Salary:

28.55 - 42.85 USD / Hour

Job Description:

Provides direct cash administrative support for research-related activities at the institution. Oversees cash applications including but not limited to clinical industry funded, federal and state funded, foundation, and other sources. Identifies incoming payments, ensures payments are applied in a timely manner, complete federal drawdowns, perform reconciliations, and follows up on outstanding A/R. Ability to work independently, communicate effectively, provide customer support on payment inquiries to clients (Principal Investigators, Department Administrators, sponsors, etc.)

Job Responsibility:

  • Maintains cash log for incoming clinical, federal, state, foundation, other payments through lockbox, ACH/Wires, cash swaps, drawdowns
  • Responsible for identifying various payments to ensure accurate cash application to respective awards
  • Identifies inaccurate payment amounts and proactively follows up to reconcile differences
  • Contact sponsors for missing payment details
  • Performs federal drawdowns in a timely manner through various systems including but not limited to, Payment Management System, WAWF, NSF, etc.
  • Collaborate with post-award administrator to perform financial analysis necessary to calculate and reconcile total funds to be drawn on all Letter of Credit awards when Federal Financial Reports are due
  • Reviews aging reports for balances due and actively collects outstanding accounts receivables
  • Reconciles OSP grant clearing account on recurring basis
  • Informs Cash Team Manager of refunds and/or Letter of Credit un-draws
  • Process sponsor refunds
  • Complete write offs for uncollectible invoices
  • Run ad hoc reports
  • Assists sponsors, faculty, staff, and post-award teams with inquiries researching and resolving payments
  • Completes other tasks as assigned

Requirements:

  • Bachelor’s degree or an equivalent combination of education and experience
  • Experience in accounts receivable and cash applications
  • Post-award cash application skills preferred
  • Oncore (Clinical Trial Management System) experience preferred
  • Knowledge of federal drawdown systems preferred
  • Experience using Microsoft Office specifically excel

Nice to have:

  • Post-award cash application skills preferred
  • Oncore (Clinical Trial Management System) experience preferred
  • Knowledge of federal drawdown systems preferred
What we offer:
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program

Additional Information:

Job Posted:
January 30, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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