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Serves as the Chief Administrative Officer for multiple Organized Research Units (ORUs) under the Vice Chancellor for Research and Innovation, including the Center for Circadian Biology (CCB), Kavli Institute for Brain and Mind (KIBM), Institute of Engineering in Medicine (IEM), Center for Comparative Immigration Studies (CCIS), Institute for Neural Computation (INC), and Center for Memory and Recording Research (CMRR). The Chief Administrative Officer acts as the principal advisor to the ORU Directors of complex research units and is responsible for the management, strategic planning, and leadership of all administrative operations. Responsibilities include fiscal management of departmental budgets; oversight of contracts, grants, and gifts from a variety of extramural sources; payroll administration; academic, staff, and student human resources; labor relations; policy development; internal controls and risk management; and computing and technical services. The position oversees the management of laboratories and shops, as well as the inventory, assignment, utilization, and safety compliance of all unit space and facilities. The Chief Administrative Officer exercises a high level of initiative and leadership within the framework of unit and University policies and regulations to achieve both short-term and long-term goals and objectives.
Job Responsibility:
Serves as the Chief Administrative Officer for multiple Organized Research Units (ORUs) under the Vice Chancellor for Research and Innovation, including the Center for Circadian Biology (CCB), Kavli Institute for Brain and Mind (KIBM), Institute of Engineering in Medicine (IEM), Center for Comparative Immigration Studies (CCIS), Institute for Neural Computation (INC), and Center for Memory and Recording Research (CMRR)
Acts as the principal advisor to the ORU Directors of complex research units and is responsible for the management, strategic planning, and leadership of all administrative operations
Responsibilities include fiscal management of departmental budgets
oversight of contracts, grants, and gifts from a variety of extramural sources
payroll administration
academic, staff, and student human resources
labor relations
policy development
internal controls and risk management
and computing and technical services
Oversees the management of laboratories and shops, as well as the inventory, assignment, utilization, and safety compliance of all unit space and facilities
Exercises a high level of initiative and leadership within the framework of unit and University policies and regulations to achieve both short-term and long-term goals and objectives
Requirements:
Bachelor's degree in Business Administration or a related field and 7–10 years of progressively responsible experience
or an equivalent combination of education and experience
Demonstrated management and conflict resolution skills to effectively lead and motivate others
Demonstrated leadership skills and experience with proven ability to apply management principles, practices and techniques in the conduct of business for a complex and growing multidisciplinary, public and privately funded academic research unit
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
Broad knowledge of financial analysis and reporting techniques
human resources and risk management planning
and / or accounting and payroll
Strong human resources management skills including understanding of issues working within a complex higher education organization such as UC San Diego
Strong oral and written communication skills, including public speaking
Strong interpersonal skills and the ability to exercise tact, resourcefulness, sound judgment, and persuasion when interacting with a diverse university population
Skills in organization and customer service to effectively manage multiple important priorities
Proven ability to organize department work functions in an efficient and effective manner
Proven ability to manage difficult or problematic situations and manage multiple and complex priorities
Broad knowledge of common organization-specific and other computer application programs
Ability to develop, implement, and oversee information management systems
Proven skills to quickly evaluate complex issues and identify multiple options for resolution
Demonstrated ability to use initiative, creativity, and resourcefulness to accomplish duties
Demonstrated ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions, and in long-term consequences
Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations
Demonstrated understanding of ethical issues in a complex organizational setting and the ability to instill and maintain appropriate standards of behavior and accountability
Knowledge of and ability to implement proper risk management practices
Demonstrated ability to develop and manage budgets and adapt objectives to changes in resources
Demonstrated knowledge and experience in contract and grant administration
Demonstrated ability to establish appropriate controls and operate effectively within a controlled environment
Nice to have:
Demonstrated knowledge and experience in space and facilities management including analysis, funding, design, construction, and renovation of buildings and labs
Demonstrated knowledge of UC policies and procedures