CrawlJobs Logo

Order Entry & Invoicing Associate

demant.com Logo

Demant

Location Icon

Location:
Canada , Kitchener

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Purpose of the Position: To maintain the accuracy and integrity of orders in the ERP system through accurate order entry and invoicing of all products. Please note that this is an entry level role.

Job Responsibility:

  • Generate and invoice all ITE (In the Ear), BTE (Behind the Ear) hearing aid repair, remake, and service orders
  • Input sales orders into the ERP system
  • Regularly interact with Production and with Client Services, Audiology and accounting over the telephone or via email regarding orders
  • Responsible for accurate documentation of ITE, BTE, Accessories and Ear Mold and consignment aids
  • Generate all invoices for both ITE, BTE hearing aids, Ear Molds and accessories using the ERP system
  • Monitor and enter all orders from Email, Deskpro, and Web orders
  • Update service card with any changes
  • Update orders as needed at invoicing (warranty, account, pricing, etc.), and update all service codes
  • Receiving and sorting returned products according to company policies and procedures
  • Generate Return orders for all ITE (In the Ear), BTE (Behind the Ear) hearing aids, Accessories, and non- serialized items
  • Inspect products for quality and damage, processing refunds, exchanges, and credit for returned products
  • Update customer accounts with return updates when needed
  • Responsible for generating, updating, and following up with all Return Callbacks
  • Regularly interact with Client Services and Accounting regarding order inquiries
  • Update Return orders with any changes as per the Callback process
  • Ensure that all Callbacks and are accurately updated and entered in the ERP system
  • Responsible for disposing of old items and updating the service card in the ERP system
  • Responsible to process return orders back to the customers when requested by Customer service or Clinics
  • Update Callbacks for all ITE (In the Ear), BTE (Behind the Ear), Ear Molds, hearing aid repair, remake, and service orders
  • Locating and tagging of requested rush orders, orders that require updates and cancel orders
  • Manage and monitor the Rush Email Group in Deskpro
  • Maintain a low reject rate
  • Assist other associates as required to accommodate for changes in volume, workflow and/or staffing level
  • Responsible for accurate documentation, filing, and organization of necessary paperwork
  • Ensure that all entries are accurately entered into the Navision databases
  • Assist other associates as required to accommodate for changes in volume workflow and/or staffing levels
  • Perform other tasks as required by the Manager
  • Meet and follow all Company and Departmental standards, policies and procedures regarding turnaround time, rushes, quality, and customer service
  • Adhere to all Human Resources policies and procedures
  • Conduct basic equipment maintenance as necessary

Requirements:

  • A high school diploma or equivalent is required
  • Minimum of 2+ years of data entry/invoicing experience
  • Excellent typing skills are necessary (Minimum of 40 WPM)
  • Must be detail oriented and have a solid background in record keeping procedures and maintaining organized documentation and/or filing systems
  • Knowledge of Microsoft Office programs (Word processing and spreadsheet applications)
  • Fluent with a Windows operating computer program

Additional Information:

Job Posted:
January 01, 2026

Icon
Demant - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Order Entry & Invoicing Associate

Sales Processing Associate

This role has been designed as ‘Hybrid’ with an expectation that you will work o...
Location
Location
India , Bangalore
Salary
Salary:
Not provided
https://www.hpe.com/ Logo
Hewlett Packard Enterprise
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school or equivalent secondary education certification required
  • Bachelor's degree preferred
  • Typically 4 - 6 years experience
  • High-level administrative and overall documentation and information management skills
  • Proficient in multiple word processing, spreadsheet, and presentation software packages
  • Expert user of electronic sales documentation, order management, and bid and quote systems and tools
  • Complete understanding of basic and advanced order processes, systems configurations and documentation requirements
  • Strong written and verbal communication skills
  • mastery in English and local language
  • Ability to effectively communicate issues and negotiate resolution with local and group management
Job Responsibility
Job Responsibility
  • Provides overall support for sales processing activities for an assigned or multiple business areas or groups
  • Demonstrates comprehensive knowledge and mastery in multiple sales processing areas, including: pricing and creating quotes for moderately- to highly-complex deals
  • registering information and producing documentation
  • order execution, billing and invoice production
  • configuration of order systems according to process standards and with occasional customization
  • Reviews and provides oversight of all sales processing documentation and systems, including data entry and completion
  • works with stakeholders to identify areas for process improvement and propose changes to increase quality awareness and culture in the organization
  • Develops customized data collection forms, methods and reports in response to business requests and in accordance with sales processing systems and standards
  • Provides guidance to less-experienced staff members
What we offer
What we offer
  • Health & Wellbeing
  • Personal & Professional Development
  • Unconditional Inclusion
  • Fulltime
Read More
Arrow Right

Accounts Payable Junior Accountant

We are now looking for an Accounts Payable Accountant for Airbus GBS team!
Location
Location
Portugal , Lisbon; Coimbra
Salary
Salary:
Not provided
airbus.com Logo
Airbus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Junior accountant (recent graduates) or with experience in Accounting administrative tasks
  • Language: English - advanced level
  • Other European languages (French / German / Spanish) would be a plus
  • Finance / Accounting degree or experience in administrative accounting tasks
  • Ability to handle high-volume of data entry
  • Work with appropriate parties to resolve issues on invoices
  • Implement and document process improvements
  • Ability to process a minimum of 80 invoices daily with 98% accuracy
  • Familiar with standard accounting concepts, practices, and procedures
  • Attention to detail and accuracy
Job Responsibility
Job Responsibility
  • Receive invoices, verify the accuracy of items ordered, received, and priced when necessary and receive approval from appropriate Department Head
  • Investigate and resolve exception invoices associated with processing of invoices and purchase orders
  • Prepare invoices for payment
  • Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Acts as a department liaison between departments and vendors
  • Maintain vendor statements with selected vendors
  • Comply with safety policies and procedures
  • Comply with Finance, Accounts Payable, Purchasing, and Supply Chain policies and procedures
  • Performs variety of tasks and projects as necessary from the Leadership team
What we offer
What we offer
  • Diverse career opportunities within Airbus European core countries or in other regions around the world
  • A hybrid working model, allowing you to combine onsite and offsite work
  • A modern office, well connected to public transportation
  • A motivated and fun crew to grow and build and shape the GBS together
  • An intense and exciting onboarding experience
  • Fulltime
Read More
Arrow Right

Accounts Payable Junior Accountant

We are now looking for an Accounts Payable Accountant for Airbus GBS team! The t...
Location
Location
Portugal , Lisbon; Coimbra
Salary
Salary:
Not provided
airbus.com Logo
Airbus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Junior accountant (recent graduates) or with experience in Accounting administrative tasks
  • Language: English - advanced level
  • Other European languages (French / German / Spanish) would be a plus
  • Finance / Accounting degree or experience in administrative accounting tasks
  • Ability to handle high-volume of data entry
  • Work with appropriate parties to resolve issues on invoices
  • Implement and document process improvements
  • Ability to process a minimum of 80 invoices daily with 98% accuracy
  • Familiar with standard accounting concepts, practices, and procedures
  • Attention to detail and accuracy
Job Responsibility
Job Responsibility
  • Receive invoices, verify the accuracy of items ordered, received, and priced when necessary and receive approval from appropriate Department Head
  • Investigate and resolve exception invoices associated with processing of invoices and purchase orders
  • Prepare invoices for payment
  • Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
  • Acts as a department liaison between departments and vendors
  • Maintain vendor statements with selected vendors
  • Comply with safety policies and procedures
  • Comply with Finance, Accounts Payable, Purchasing, and Supply Chain policies and procedures
  • Performs variety of tasks and projects as necessary from the Leadership team
What we offer
What we offer
  • Diverse career opportunities within Airbus European core countries or in other regions around the world
  • A hybrid working model, allowing you to combine onsite and offsite work
  • A modern office, well connected to public transportation
  • A motivated and fun crew to grow and build and shape the GBS together
  • An intense and exciting onboarding experience
  • Fulltime
Read More
Arrow Right

Order Entry Coordinator

As an integral member of our team, you will play a pivotal role in supporting cu...
Location
Location
United States , Greenwood
Salary
Salary:
60000.00 - 70000.00 USD / Year
alfalaval.it Logo
ALFA LAVAL ITALY S.R.L.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate’s degree in business administration or related discipline
  • 3–5 years of experience in customer service, field coordination, or project support
  • Experience in customer service, service coordination, logistics, or project management related roles
  • Strong communication and follow-through skills
  • Ability to balance multiple priorities with professionalism
  • Familiarity with logistics, service scheduling, or supply chain dependencies
  • Skilled in proactive communication and issue escalation within high-volume parts and service fulfillment environments
  • Understanding of Field Service, Service Center, and Logistics Scheduling Dependencies
  • Ability to Identify Risks Early and Escalate Appropriately
  • Professional Relationship Management under Time-Sensitive Conditions
Job Responsibility
Job Responsibility
  • Coordinate fulfillment timelines with Field Service, Service Centers, and Distribution Centers (AMDC and global DCs) to ensure readiness
  • Serve as the customer communication point throughout order and service fulfillment
  • Coordinate schedule timing, site readiness, and material delivery requirements
  • Communicate expected delivery dates, technician scheduling windows, service center progress, and proactive updates to customers
  • Collaborate with ATS & AMDC to monitor availability of non-standard or replacement parts prior to dispatch or repair
  • Monitor order execution status and proactively notify customers of risks, delays, or required changes
  • Escalate internal blockers through the escalation channels for resolution
  • Update systems of record (OneCRM, One4AL, OneService, ServiceNow, and other systems to reflect milestone progression
  • Confirm order completion, invoicing requirements and invoice ready confirmation for order handler
What we offer
What we offer
  • Healthcare, dental and vision plans
  • Robust wellness program
  • Generous 401(k)
  • Paid holidays
  • Paid time off benefits
  • Fulltime
Read More
Arrow Right

Order Entry & Logistics Team Lead

The Order Entry & Logistics Team Lead will lead, direct, and manage activities r...
Location
Location
Germany , Heidelberg
Salary
Salary:
Not provided
licor.com Logo
LI-COR
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • General Education and preferably have completed training in office administration
  • Minimum five (5) years of experience in a Supply Chain / Logistics / Operations role with direct responsibilities for unit results and/or similar general office experience with emphasis on sales order management and processes
  • At least 4-5 years’ experience in an office environment
  • Demonstrated proficiency with standard computer applications
  • Systems understanding of ERP, MRP, Quality Control, and Finance
  • Demonstrated analytical skills (General Analytics, Cost-Benefit Analysis, Risk Management, Distribution Management, Operations Planning and Control, etc.)
  • Excellent communication (verbal/written), interpersonal, organization, and presentation skills in German and English
  • Ability to work independently and/or as a member of a larger team
  • Must be dependable, cooperative, and have good attendance
  • Possess sound business understanding and technical acumen for assigned categories
Job Responsibility
Job Responsibility
  • Manage, coordinate, and execute the distribution of products, accessories, and configurations to meet Customer delivery targets
  • Provide staff development and cross-training to ensure minimal disruption in the event of temporary absence from LI-COR of any individual Sales & Logistics Correspondent
  • Establish achievable short-term and long-range shipping forecasts with Sales, Marketing and the Warehouse teams
  • Establish and maintain procedures that document the Sales Order entry processes
  • Coordinate any issues that arise between the Shipping group and Sales & Logistics Correspondents to ensure timely delivery of our product to customers
  • Communicate with Finance any issues that may affect collection of payment from customers or other issues that affect the recording of transactions in the General Ledger
  • Implement best practices discussions with Sales & Logistics Correspondent personnel to ensure the highest efficiency is had by all individuals on the Order Entry Team
  • Organize and implement shipment schedules with the Logistics team to ensure on-time deliveries to Customers
  • Manage instrument allocations in accordance with customer requested ship dates and coordinate available to Promise inventory with current inventory levels using Sales Force and other associated systems. Reconcile and gain agreement with Sales, Order Entry personnel, and Technical Sales Consultants on viable ship dates
  • Participate in the processing of customer orders (Purchase Orders, Web Orders, Phone Orders, etc.) by way of regular, daily interface with Sales Order Correspondents. Responsibilities include checking details of the address, order consistency with quotations, special shipping conditions, details of the address, order consistency with quotations, special shipping conditions, backorder release, and price accuracy prior to distributing Shipping documents to Shipping personnel
  • Fulltime
Read More
Arrow Right
New

Warehouse & Transportation Manager

The Warehouse & Transportation Manager is responsible for planning, coordinating...
Location
Location
United States , Stokesdale
Salary
Salary:
Not provided
ontex.com Logo
Ontex Peninsular
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Supply Chain, Logistics, Operations, Business, or related field
  • 5+ years of logistics, warehouse, or supply chain experience in a manufacturing environment
  • Prior experience managing inbound and outbound logistics in a high-volume production facility
  • Demonstrated leadership experience supervising hourly teams
  • Working knowledge of ERP/WMS systems and inventory control practices
  • Strong understanding of safety, material handling, and transportation compliance
  • Proficiency in English
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Knowledge of FIFO system
  • Experience with SAP ERP, TRESS, and HACCP systems
Job Responsibility
Job Responsibility
  • Manage receipt, storage, and movement of raw materials
  • Coordinate inbound transportation, carrier scheduling, dock utilization, and yard management
  • Ensure accurate receiving, inspection coordination with Quality, and system transactions (ERP/WMS)
  • Maintain appropriate inventory levels to support production schedules while minimizing excess and obsolescence
  • Design and manage efficient material flow from receiving through production lines and to finished goods storage
  • Optimize layout, staging, and material handling processes to support high-speed diaper production lines
  • Partner with Production to ensure materials are available at point of use, on time and in full
  • Manage material handling equipment (forklifts, pallet jacks, conveyors) and associated safety programs
  • Oversee finished goods warehousing, order picking, staging, and shipping
  • Coordinate outbound transportation to customers, DCs, and third-party warehouses
  • Fulltime
Read More
Arrow Right

Accounts Payable Representative I

As an Accounts Payable (AP) Representative I, you are responsible for paying acc...
Location
Location
Philippines , Metro Manila
Salary
Salary:
Not provided
staffvirtual.com Logo
STAFFVIRTUAL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • An associate degree and two years of accounts payable or accounting experience
  • or equivalent combination of education and experience
  • Proficiency with business collaboration tools such as MS Office applications and Outlook
  • Superior internal and external customer service and communication skills
  • Enthusiastic, dedicated to the challenge of helping other people
  • Demonstrates attention to detail
  • Strong ability to exercise independent judgment
  • Self-starter with the ability to perform with little or no direct supervision
  • Excellent organizational and time/task management skills with the ability to prioritize tasks and work within a defined timeline and to operate with changing priorities
  • Function collaboratively as part of a fast-paced, client orientated team
Job Responsibility
Job Responsibility
  • Prepare accounts payable invoices for data entry including matching Purchase Orders (POs) with invoices
  • Process weekly accounts payable and refund checks including issuing manual checks and CODs as necessary
  • Research vendor phone calls and discrepancies
  • Review mileage and expense reports/procedures and process for payment
  • Complete vendor credit applications and tax-exempt forms
  • Maintain EFT accounts for vendors
  • Process all credit card statements for payment
  • Reconcile Monthly Vendor Statements
  • Review and process old open purchase orders
  • Retrieve & Enter New Vendor Information (W-9 forms, Contacts)
What we offer
What we offer
  • Competitive compensation and benefits package
  • HMO coverage starting on Day 1 with free dependent coverage
  • De minimis and allowances
  • Paid time offs
  • Company-provided work setup (laptop, monitor, accessories)
  • Training, career growth, and global exposure
  • A collaborative and supportive team culture
  • Fulltime
Read More
Arrow Right

Accounts Receivable Clerk

We are looking for a detail-oriented Accounts Receivable Clerk to join our team ...
Location
Location
United States , Napa
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate degree in a related field or equivalent experience with attention to detail
  • Minimum of 1 year of experience in accounts receivable
  • winery experience preferred
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Familiarity with Business Central and Continia software is an advantage
  • Strong organizational skills with the ability to manage multiple priorities under tight deadlines
  • Excellent problem-solving abilities and effective communication skills
  • Previous experience in cash applications, billing functions, and order entry
  • Ability to work collaboratively and maintain productivity in high-pressure situations
Job Responsibility
Job Responsibility
  • Prepare and process customer billing for contract bottling and accounts payable, coordinating production costs, freight, and other related expenses
  • Manage contract employee requests, process weekly invoices, and maintain labor reporting records
  • Pull documentation for audits and ensure compliance with reporting standards
  • Approve, code, and process various invoices while maintaining accuracy
  • Serve as backup for order entry tasks, verifying order details, and item setups
  • Participate in annual inventory reconciliation efforts to ensure accurate records
  • Create and process credit memos for promotions, samples, and other programs in a timely manner
  • Reconcile accounts receivable, resolve discrepancies, and distribute collections and aging reports
  • Handle expense reporting through systems such as Concur and Amex
  • Process broker and distributor commissions and assist with additional finance-related tasks as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy