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This position is essential to the dental, audiology, podiatry and vision care we provide in the field. The vision equipment coordinator is responsible for meeting the needs of our field teams by working with the clinical field team managers to ensure the teams have the necessary working equipment and supplies to provide quality care to our residents and keeping equipment compliant with state regulations and Aria’s high standards. Expert level knowledge with all mobile dental/vision equipment, what it does, and how it works by 60 days of employment and throughout the duration of employment.
Job Responsibility:
Expert level knowledge with all vision equipment, what it does, and how it works, and how to trouble shoot and fix it within 60 days of employment
Manage and coordinate the supply ordering process for all field teams and ensure that supplies are ordered and delivered on the timeline set up, twice per month or as needed to keep field teams always stocked with what they need
Roll out the inventory tools decided on by Equipment Manager and department heads, to categorize and track all major pieces of optometry equipment and amniotic membranes with a detailed inventory process
Ensure equipment is organized and properly inventoried
Track equipment serial numbers and keep records up to date to provide upon request
Ensure new field team equipment set-ups sent out according to guidelines, at least 2 weeks before in-clinic start date
Ensure incoming equipment is properly maintained and prepared to be sent out again
Ensure equipment shipping to current field teams per request
Evaluate current stock of equipment and request ordering additional equipment as needed
Troubleshoot equipment errors with field team members, coordinate repairs, order/send replacement parts as needed and requested by optometrists
Coordinate with vendors on ordering and pricing
Coordination with Provider Support Specialist and Clinical Field Team Managers that new equipment is provided to all new field team staff before their start date and according to their needs
Other duties as needed and deemed necessary
Requirements:
Previous experience as an optometry technician, optician, or office coordinator is highly preferred (1+ years)
Knowledge of optometry equipment and terminology is required (1+ years)
Experience in shipping, receiving, and asset management is a plus
Previous experience working in dental, podiatry, or audiology field is a plus
Computer Skills – proficient use of Excel and Word
High Level of Organization – ability to manage and coordinate all supplies/equipment
Ability to prioritize and address multiple demands concurrently
Must fit with core values: Care Fully, Strive for Excellence, Team Works
Team Mindset – ability to work within a team
Process Improvement - Openness to continuous improvement of process and seeks ways to improve processes
Positive Problem-Solver in a variety of circumstances – Ability to think on your feet and find solutions to a variety of unique issues
Ability to lift/push up to 100 lbs
Nice to have:
Experience in shipping, receiving, and asset management is a plus
Previous experience working in dental, podiatry, or audiology field is a plus
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