Ops/Admin Specialist

• Coordinate and manage administrative tasks for onsite technical teams, including daily check-ins and updates
• Maintain and update schedules, rescheduling appointments as necessary to accommodate client needs
• Document metrics and create daily summaries to ensure clear communication and progress tracking
• Assist with travel logistics, ensuring compliance with customer guidelines for expense reimbursement
• Support the technical teams by handling various organizational tasks, allowing them to concentrate on delivering their work
• Foster positive relationships with clients and team members through clear and effective communication
• Utilize tools like Smartsheet to track and organize project details efficiently
• Address and resolve scheduling conflicts or other logistical challenges as they arise
• Ensure all expense reports are accurately submitted and processed for reimbursement
• Facilitate smooth coordination between client headquarters and job sites across the country

• Strong organizational and multitasking skills to manage diverse responsibilities
• Proficiency in using Smartsheet or similar project management tools
• Excellent customer-facing abilities to build rapport and maintain detail-oriented relationships
• Willingness to travel extensively, including weekends when required
• Ability to work onsite at various client locations across the country
• Comfortable with reimbursable expense processes and submitting accurate reports
• Valid U.S. driver’s license preferred

Experience in project coordination and familiarity with construction or technical projects is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan