Operations Support & Executive Assistant Job at RemotivateJobs

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Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Executive & Operations Assistant

On behalf of a prestigious, European real estate investment firm, we are seeking...

Location

Greece , Marousi

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

3–6 years of continuous experience as an EA, or Office Manager, ideally within a multinational or
Discretion & Integrity: A highly trust-based profile capable of managing sensitive operating environments with absolute confidentiality
Proactivity & Autonomy: Forward-thinking and service-minded, with the ability to prioritize tasks and operate independently
Emotional Intelligence (EQ): Calm, mature, diplomatic, and entirely insulated from office politics
Meticulous Execution: Exceptional attention to detail with a strong pride in delivering flawless, high-quality work
University/College degree
Absolute bilingual fluency in English and Greek (written and verbal)
Technical Mastery: Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and a high affinity for optimizing internal workflows

Job Responsibility

Orchestrate Executive Operations: Provide seamless administrative support to the CFO and senior leadership. You will expertly manage calendars, coordinate high-level investor and advisory meetings, manage complex travel itineraries, and prepare sophisticated board and meeting materials
Drive Office & Vendor Management: Oversee the day-to-day Athens office environment to ensure it maintains a premium corporate standard. You will act as the primary liaison for landlords, IT providers, and external suppliers, managing procurement and vendor relationships
Coordinate HR & Team Onboarding: Facilitate the end-to-end onboarding workflow for new hires, managing workspace setups, systems access, and general non-confidential HR documentation in alignment with external advisors
Support Financial & Legal Administration: Assist the core finance function with meticulous document management, acting as a professional interface for international advisors, accounting firms, and legal counterparties

Fulltime

Governance & Executive Support Assistant

Join our team as a Governance & Executive Support Assistant and make a differenc...

Location

United Kingdom , Old Brampton

Salary:

32000.00 GBP / Year

Ashgate Hospicecare

Expiration Date

Until further notice

Requirements

Excellent IT (Information Technology) skills
Outstanding communication and organising skills
Work well as part of skilled team
Experience of supporting a Board and Senior Management
Team player who is able to support the team with a hands on, proactive approach to work
A drive to develop and improve processes
Strong affinity with our values - We are compassionate, We are a team, We are respectful, open, and inclusive

Job Responsibility

Provide efficient and effective governance and secretariat support to all aspects of the Governance Framework to support the smooth and efficient operation of the Board and other governance groups/meetings ensuring compliance with the hospice’s Memorandum and Articles of Association
Provide high quality executive support to the Board, Chief Executive and members of the Leadership Team as required
Preparation of meeting agendas, quality assurance and the distribution of papers, also ensuring the timely production of high-quality meeting minutes
Manage complex and sensitive diaries, arrange meetings, schedule away days, and co-ordinate executive correspondence

What we offer

Generous holiday entitlement, with the option to increase it through our Annual Buy and Sell Leave Scheme
A flexible working approach to help meet your needs and ours, including options like job-sharing
A Cycle to Work scheme and a Tech Benefit scheme to help spread the cost of your next bike or gadget
A confidential Employee Assistance Programme, offering free, round-the-clock support when you need it
A pension scheme with up to 7% employer contribution, helping you save for the future
A life assurance scheme, giving peace of mind for you and those important to you, up to age 65
A commitment to your personal and professional development, with training opportunities to help you grow
Free, on-site parking whenever you're working at the hospice
Discounted, onsite café at our Old Brampton site, available to all staff
A wide range of initiatives to support your wellbeing, and the time out to practice self-care

Operations Executive Assistant

At KFH we are looking for a Operations Executive Assistant to join our Operation...

Location

United Kingdom , Wimbledon

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong attention to detail and analytical skills
Excellent communication and follow-up abilities
Experience with data handling and reporting tools via Excel is a must
Confident reporting data to Senior Leadership
Ability to manage multiple tasks and deadlines effectively.

Job Responsibility

Support daily administrative and operational functions to ensure smooth departmental workflow
Conduct and assist with data‑migration testing to ensure accuracy and high‑quality completion
Assist with auditing newly onboarded portfolios post‑completion and follow up with relevant teams to ensure compliance
Support the Operations Team with planning, rolling out, and implementing processes
Help liaise between departments to ensure process changes and rollouts are communicated clearly to all stakeholders
Monitor project timelines and help identify opportunities for improvement
Maintain records of all communications to the business regarding system, process, and procedural changes, as well as legislation and regulatory updates
Act as a support link between Lomond and KFH to ensure reporting structures and parameters remain current and aligned with expectations
Prepare and maintain a suite of reports for Senior Management at agreed intervals
Carry out any other ad‑hoc tasks or projects as required

Fulltime

Executive Assistant - Operations

Provide proactive, high-impact support to President-level and senior executives ...

Location

United States , West Des Moines

Salary:

55832.00 - 93052.00 USD / Year

Sammons Financial Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree Preferred
Minimum 5 years' equivalent work experience within financial services Preferred
Extensive knowledge of executive offices’ functions and company organizational structure
Excellent verbal and written communication skills
Excellent office skills, which include: typing, proofing, filing, and organization
Strong knowledge of Microsoft Suite including Word, Excel, Outlook and PowerPoint
Excellent time management skills and ability to exercise sound judgment
Ability to manage requests from several individuals and deal with others at all levels tactfully and respectfully
Ability to run and organize daily activities to ensure a smoothly running office in a professional and personable manner
Due to the financial nature and level of accountability of this position, a credit and criminal background check is required

Job Responsibility

Provide proactive, high-impact support to President-level and senior executives to enable efficient execution of business priorities across Sammons Financial Group
Operate as a central coordinator of executive operations, ensuring alignment of schedules, communications, and key activities
Serve as a trusted partner to leadership by anticipating needs, managing day-to-day operations, and facilitating cross-functional coordination
Support execution of organizational initiatives, executive communications, and events while maintaining a high standard of professionalism, confidentiality, and operational excellence
This position will report to the VP Ops Strategy& Planning, but will support the COO and additional executives on the Operations Executive team
Manage executive calendars, communications, and daily priorities across multiple leaders, exercising judgment to prioritize requests and optimize executive time, decision-making, and business impact
Proactively anticipate executive needs, identify potential conflicts, and implement solutions to maintain continuity and efficiency
Review, triage, and respond to correspondence and inquiries on behalf of executives, using sound judgment and discretion
Coordinate complex scheduling, travel, meetings and event logistics, ensuring seamless execution and a high standard of detail and organization
Prepare, update, and design high-quality presentations, reports, and briefing materials for executive use

What we offer

Comprehensive health coverage for you and your family, including Medical, Dental, Vision, HSA & FSA options, and term life insurance
Competitive compensation with a performance-based incentive program tied to clear goals and individual and/or company success
Invest in your future with our 100% company-funded Employee Stock Ownership Plan (ESOP), plus automatic enrollment in our 401(k)
Work–life balance that means something, Friday afternoons off year-round, generous paid time off, and paid holidays
Commit to your growth with paid development time, tuition reimbursement, and professional development opportunities across industry, individual, and leadership programs
Make an impact beyond the workplace through volunteer time off, and our company nonprofit matching gift program, supporting the causes that matter most to you
An ownership culture that inspires
join a connected, values-driven workplace where employees take accountability, support one another, and are empowered to do their best work—together shaping our future shared success

Fulltime

HNW Administration and Operations Support Executive

Temporary, HNW Administration and Operations Support Executive: This luxury onli...

Location

United Kingdom , London

Salary:

20.00 - 22.50 GBP / Hour

C&M Travel Recruitment

Expiration Date

Until further notice

Requirements

Strong previous Administration and/ or Operations experience within a travel company or working as a PA
Experience of dealing with High Net Worth Individuals
Excellent attention to detail
Able to multitask is essential

Job Responsibility

Provide Administrative sales support to a team of Sales Charter Consultants
Assist in delivering the charters, such as but not limited to, organising the client preference sheet, booking hotels and transfers and coordinating this information with the captains
Following up diligently and regularly with clients and keeping track of the sales teams communications
Maintaining and updating client task, supplier and sales records
Updating information on products

Fulltime

Governance & Executive Support Assistant

Join our team as a Governance & Executive Support Assistant and make a differenc...

Location

United Kingdom , Old Brampton

Salary:

32000.00 GBP / Year

Ashgate Hospicecare

Expiration Date

Until further notice

Requirements

Excellent IT (Information Technology) skills
Outstanding communication and organising skills
Work well as part of skilled team
Experience of supporting a Board and Senior Management
Team player with a hands on, proactive approach to work
Drive to develop and improve processes
Possess the personal attributes we seek and feel a strong affinity with our values - We are compassionate. We are a team. We are respectful, open, and inclusive

Job Responsibility

Provide efficient and effective governance and secretariat support to all aspects of the Governance Framework to support the smooth and efficient operation of the Board and other governance groups/meetings ensuring compliance with the hospice’s Memorandum and Articles of Association
Provide high quality executive support to the Board, Chief Executive and members of the Leadership Team as required
Preparation of meeting agendas, quality assurance and the distribution of papers, also ensuring the timely production of high-quality meeting minutes
Manage complex and sensitive diaries, arrange meetings, schedule away days, and co-ordinate executive correspondence

What we offer

Generous holiday entitlement, with the option to increase it through our Annual Buy and Sell Leave Scheme
A flexible working approach to help meet your needs and ours, including options like job-sharing
A Cycle to Work scheme and a Tech Benefit scheme to help spread the cost of your next bike or gadget
A confidential Employee Assistance Programme, offering free, round-the-clock support when you need it
A pension scheme with up to 7% employer contribution
A life assurance scheme, giving peace of mind for you and those important to you, up to age 65
A commitment to your personal and professional development, with training opportunities
Free, on-site parking whenever you're working at the hospice
Discounted, onsite café at our Old Brampton site, available to all staff
A wide range of initiatives to support your wellbeing, and the time out to practice self-care

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

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Operations Support & Executive Assistant

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