Operations Support Coordinator Job at ACE Hardware

Operations Support Coordinator

As Operations Support Coordinator, you’ll support the operational delivery of FM...

Location

United Kingdom , Solihull

Salary:

30000.00 - 32000.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Previous administrative experience within a fast-paced environment
Previous helpdesk or FM support experience desirable
Experience coordinating or overseeing subcontractors
Strong organisational and administration skills
Excellent IT skills including Microsoft Office
Strong communication skills with a professional telephone and email manner
Excellent attention to detail and ability to prioritise workload
Proactive, reliable, and solutions-focused approach

Job Responsibility

Monitoring the client inbox and responding to queries professionally
Inputting and tracking reactive jobs through the CAFM system
Monitoring open jobs and chasing updates from engineers and subcontractors
Allocating reactive works and PPM tasks to engineers and contractors
Raising purchase orders for engineers and operational teams
Ensuring subcontractor PPM visits are booked in on time
Attending client meetings where required
Scanning and uploading compliance documentation and certificates
Closing completed jobs and ensuring paperwork is correctly recorded
Reviewing documentation and escalating issues to the Account Manager

Fulltime

Operations Support Coordinator

The Operations Support Coordinator plays a key role in ensuring the efficient pl...

Location

United Kingdom , Newcastle

Salary:

28840.00 - 33990.00 GBP / Year

3t Global

Expiration Date

Until further notice

Requirements

Experience in an administration, operations, planning, scheduling, coordination, logistics or similar roles
Strong analytical and problem-solving skills with the ability to assess capacity and priorities
Excellent Excel skills, including use of formulas, spreadsheets, and data tracking
High attention to detail and accuracy in planning and administration
Strong organisational and time management skills
Ability to manage multiple tasks and competing deadlines effectively
Confident communication skills with a professional and collaborative approach
Ability to work independently while contributing effectively to a team

Job Responsibility

Support planning of training delivery for both centre-based and client-site courses
Schedule all course dates, including advanced planning and reactive scheduling to meet demand
Assist with managing instructional staff holidays, CPD, internal/external training, and verification requirements
Participate in planning meetings to support longer-term capacity planning, growth targets, and resource optimisation
Coordinate external instructors and assessors to meet delivery demands
Raise purchase orders and check invoices in line with agreed processes
Liaise with other UK centres to coordinate instructors, equipment, and facilities
Maintain high levels of instructor and facility utilisation
Coordinate off-site travel and accommodation for the delivery team and other staff as required
Carry out face-fit testing following training and certification

Fulltime

Operations Support Coordinator

The Operations Support Coordinator plays a key role in ensuring the efficient pl...

Location

United Kingdom , Aberdeen

Salary:

28840.00 - 33990.00 GBP / Year

3t Global

Expiration Date

Until further notice

Requirements

Experience in an administration, operations, planning, scheduling, coordination, logistics or similar roles
Strong analytical and problem-solving skills with the ability to assess capacity and priorities
Excellent Excel skills, including use of formulas, spreadsheets, and data tracking
High attention to detail and accuracy in planning and administration
Strong organisational and time management skills
Ability to manage multiple tasks and competing deadlines effectively
Confident communication skills with a professional and collaborative approach
Ability to work independently while contributing effectively to a team

Job Responsibility

Support planning of training delivery for both centre-based and client-site courses
Schedule all course dates, including advanced planning and reactive scheduling to meet demand
Assist with managing instructional staff holidays, CPD, internal/external training, and verification requirements
Participate in planning meetings to support longer-term capacity planning, growth targets, and resource optimisation
Coordinate external instructors and assessors to meet delivery demands
Raise purchase orders and check invoices in line with agreed processes
Liaise with other UK centres to coordinate instructors, equipment, and facilities
Maintain high levels of instructor and facility utilisation
Coordinate off-site travel and accommodation for the delivery team and other staff as required
Carry out face-fit testing following training and certification

Fulltime

Operations Support Coordinator

Location

Ireland , Dublin

Salary:

35000.00 - 40000.00 EUR / Year

paretofm

Expiration Date

Until further notice

Requirements

Previous administrative experience desirable
Previous helpdesk experience is desirable
Previous experience of Corrigo is desirable
Previous experience overseeing contractors required
Demonstrate strong administration skills
Strong IT skills including Microsoft Office
Excellent telephone and email manner, with solid communication and interpersonal skills
Excellent attention to detail

Job Responsibility

Monitoring the client email inbox and responding to queries
Inputting and tracking reactive jobs on our tracker /CAFM system
Actively monitoring open reactive jobs including chasing for updates and allocating reactive jobs to engineers and contractors
Raising purchasing orders for engineers and other team members as required
Allocating PPM tasks to engineers and contractors
Ensuring any subcontractor PPMs are booked in on time
Attend client meetings on a weekly basis (online and in person)
Attention to detail is imperative for this role and continuously looking for improvements
Scanning compliance documentation (in-house and sub-contractor)
Closing down completed jobs and uploading any associated paperwork

Fulltime

Customer & Operations Support Coordinator

As a Customer & Operations Support Coordinator, you are the first point of conta...

Location

Netherlands , Schiedam

Salary:

Not provided

NonStop Consulting

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Life Sciences, Supply Chain, Logistics or related field (or equivalent experience)
2+ years of experience in customer support, logistics, shipping coordination, or supply chain
Solid understanding of CRM (Salesforce preferred) and ERP/logistics systems (e.g. SAP, NetSuite, Oracle)
Knowledge of cold-chain logistics, Incoterms, import/export flows, and regulatory documentation
Ability to work independently in a highly regulated environment (ISO 13485, FDA, EU IVDR)
Strong analytical, problem-solving and organisational skills
Excellent written and verbal communication skills in English
Precise, detail-oriented, able to manage multiple tasks simultaneously
Proactive, “can-do” mindset with a service- and result-oriented attitude

Job Responsibility

Manage daily client and partner inquiries via CRM (e.g. Salesforce) and shared support inbox
Ensure timely case handling, escalation, follow-up, and resolution
Monitor client agreements, SLAs, and contract renewals
Coordinate client onboarding, training, and general service communication
Handle feedback, complaints, and CAPAs in line with ISO 13485 and QMS requirements
Support audits, inspections, and internal reviews related to customer-facing processes
Lead or coordinate client communications on product updates, safety notices, and field actions
Track recurring issues and feed them into product improvement and post-market surveillance
Coordinate domestic and international shipments of IVD/medical device products, ensuring cold-chain and regulatory compliance
Prepare shipping documentation (invoices, packing lists, CoAs, customs and regulatory documents)

What we offer

Room for personal growth and development, including training and exposure to clinical diagnostics and life sciences
Hybrid work model (office + home)
The best of both worlds: an innovative biotech environment with strong links to academic and clinical partners
The opportunity to contribute to science-based solutions that have real impact on patient care

Fulltime

Operations And Support Coordinator, University Financial Services

As an Operations and Support Coordinator, you must be passionate about customer ...

Location

United States , Denver

Salary:

23.00 - 25.00 USD / Hour

The University Of Denver

Expiration Date

Until further notice

Requirements

2-3 years of customer service experience or phone support experience
High School Diploma or GED
Understanding of higher education environment
High aptitude for multiple technologies and change
Can professionally communicate effectively with a diverse community

Job Responsibility

First point of customer contact for inquiries regarding Travel and Expense, Timekeeping, Accounts Payable, Contracts, Procurement and Payroll
Research solutions for customers when a standard process or procedure will not satisfy their needs
Ensure that customer inquiries are resolved in a timely manner
Work with highly confidential information and maintain confidentiality
Build and maintain strong relationships across campus by providing high level service
Thoroughly document conversations as they occur and escalate calls as necessary
Identify issues with administrative processes that create challenges for our customers and play an active role in implementing solutions
Seek out and take advantage of opportunities for professional development

What we offer

Medical
Dental
Retirement
Paid time off
Tuition benefit
ECO pass

Fulltime

Operations Coordinator – Workplace Support

This role supports smooth day-to-day workplace operations while delivering a pos...

Location

India , Bangalore

Salary:

Not provided

JFrog

Expiration Date

Until further notice

Requirements

Strong communication and coordination skills
Willingness to learn and take ownership
Ability to manage routine tasks reliably
Attention to cleanliness, hygiene, and detail

Job Responsibility

Housekeeping & Vendor Coordination: Serve as the primary point of contact for housekeeping staff, oversee daily activities, and coordinate with vendors to ensure consistent service quality
Maintenance & Facilities Support: Coordinate preventive and reactive maintenance (HVAC, electrical, plumbing, cleaning), support minor office improvements, and ensure issues are resolved with minimal disruption
Health, Safety & Compliance: Support workplace safety standards, assist with drills and emergency preparedness, and help maintain a safe and compliant office environment
Inventory, Procurement & Budget Support: Track office supplies and equipment, support procurement activities, and assist with basic budget tracking related to workplace operations
Pantry & Refreshments: Support daily pantry operations, including breakfast and snack arrangements, ensuring hygiene, availability, and timely replenishment
Documentation & Reporting: Maintain operational records and share regular updates on facilities and workplace status
Employee Support: Act as a first point of contact for workplace-related requests and help resolve issues to ensure a smooth employee experience
Event & Engagement Support: Provide on-ground support for office events, trainings, and employee engagement activities as needed
Logistics & Office Support: Support internal logistics such as material movement, deliveries, event setup assistance, and coordination of office supplies and assets

Fulltime

FPA Support-patient Coordinator-fpa Operations

Greets and establishes first contact with patients. Confirms and updates patient...

Location

United States , New York

Salary:

17.00 - 25.57 USD / Hour

Mount Sinai Health System

Expiration Date

Until further notice

Requirements

High School graduate/GED
Must have a minimum 6 weeks training on-site which will be provided by FPA practice
Prefer experience in a medical office setting, utilizing a computer system for physician scheduling

Job Responsibility

Greet patients either in person or via telephone, enter and update their insurance/demographics in the practice management system
Verifies patients insurance coverage prior to patients appointment and advised patient of any insurance referrals or authorizations needed
Communicate with appropriate staff regarding patients arrival, and ensure that patients medical record is available for physician
Process/update HIPAA-related paperwork and other institutional forms as necessary
Collect or retrieve referrals or insurance authorizations for procedures and tests ordered by attending physician
Review status of waiting room on a routine basis and ensure that patients are kept advised of wait times
May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician
Ensures that patient has paid co-pay or collects co-pay under direction of billing staff, providing patient with receipt following established cash-control processes
May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients
preparing charts, pre-admissions and consent forms as necessary

Fulltime

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Operations Support Coordinator

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