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The Crisis & 988 Operations Supervisor performs a variety of technical and professional work associated with handling calls, chats and texts. The operations supervisor provides oversight and stabilization to daily operations, while also creating the infrastructure needed to support innovative products and new business lines. This position will maintain schedules of operations including ensuring that there is adequate coverage for 24/7/365 operations. This position works collaboratively with leadership in reviewing policy, procedures, training, and business practices to ensure compliance with funder contractual obligations and accreditation standards. This position is responsible for supervising Crisis & 988 Specialists and providing ongoing quality assurance to staff. This position will be instrumental in assisting leadership in maintaining partnerships with community mental health providers and creating a robust system of response to calls coming through 988. This position will handle incoming phone contacts as needed on our National Suicide Prevention Lifeline (NSPL), also known as 988, while collecting and documenting all required data and offering all applicable resources and referrals to callers who may be in emotional distress and suicidal crisis. They are also responsible for providing excellent service to those accessing the service by applying the equivalent of reflective listening and motivational interviewing skills in the context of an electronic exchange. Crisis & 988 Operations Supervisor has the special training and skills to interact via phone, chat and text to understand callers’ unique circumstances and needs, render immediate emotional support, provide options for ongoing support/treatment and follow up to ensure needs are being met. This position also requires the ability to communicate effectively and tactfully with diverse and multi-cultural individuals, be non-judgmental, and respectful of the confidential nature of the job.
Job Responsibility:
Supervise Crisis & 988 Specialists and conduct quality assurance monitoring of staff to ensure call quality metric goals are met and provide coaching and develop improvement plans as needed
Review call recordings and documentation in collaboration with the 988 Team Leads and assist in providing coaching and training to existing staff according to identified training needs
Conduct program evaluations, identify needed process improvements, address problems, collect data, establish facts and draw valid conclusions and present thought-out plans or solutions
Document and maintain accurate, thorough records of all telephone interventions transacted during the work shift
Keep all activities in line with United Way’s values and contribute to the positive culture of United Way of NE Florida
Contribute to the overall effectiveness of 988 by completing all other tasks as assigned
Demonstrate proficiency in using multiple types of contact center software, computer hardware and telephone equipment
Maintain acceptable level of contact handling and customer service performance as described by 988 training standards
Ensure all established 988 policies and procedures are adhered to by call center staff
Attend/lead staff meetings, in-services, training sessions and conferences when appropriate to job responsibilities
Participate in staff training activities to maintain the required annual training hours
Provide support with contracts, special programs and/or services to include preparation of reports for and various other funders in support of agreement requirements
Assist with budget planning, monitoring, and prepare monthly/quarterly billing for services rendered
Keep Microsoft TEAMS open and check frequently. Acknowledge new posts from Crisis & 988 Director or other supervisory staff promptly
Keep Outlook email account open and minimized on desktop during work hours
respond to supervisor emails promptly
Available to work extended hours as needed and adjust work schedule with little notice to support center as well as to assist during natural and manmade disasters
Actively participate in the broader organizational activities and be a brand steward within the community, outside agencies and/or programs to enhance United Way services to the community
Requirements:
Bachelor’s degree in social work, sociology or related field preferred
Crisis, screening and suicide prevention work experience highly desirable
Minimum 3 years experience in the human services, social work, or customer services field required
Must be able to pass and maintain Level II Background screening
High level of proficiency in web-based systems, real time communication systems (i.e. chat/text), Microsoft Office, and other client record management systems
Able to troubleshoot basic technical issues
Adaptable and able to move with change while maintaining a positive attitude
Self-directed to take initiative in follow-up and resolution of daily issues
Active listening and interviewing skills
Ability to conduct approved suicide assessment
Ability to work with people in great need
Capacity to perform work calmly and effectively in emotionally intense environment
Clear, concise and effective written and verbal communication
Relate and interact successfully with persons of various social, cultural, economic, and educational backgrounds
Deal with people in a manner that shows sensitivity, tact and professionalism
Ability to problem solve multifaceted difficulties
988 is a 24/7 operation open 365 days per year with a variety of shifts available. Work schedule may include evenings, overnights, weekends, and holidays. Schedule may be changed as necessary to meet the needs of clients. Must be responsive and able to work shifts as much as 12 hours in length during call surges and declared emergencies