Operations Specialist, Robert Half

Robert Half

Location:
United States, St. Louis

Category:
Office Administration

Contract Type:
Employment contract

Salary:

50000.00 USD / Year

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Job Description:

Operations Specialist position assisting with daily administrative support, working with customers to schedule service, coordinating with vendors, and managing workflow communications. This is a high volume, fast paced position in a growing company.

Job Responsibility:

Manage and maintain daily schedules, calendars, and appointments for team members and executives
Coordinate logistics for deliveries, meetings, and other operational activities
Handle inbound calls professionally, providing information and resolving inquiries
Schedule and oversee work orders to ensure timely completion
Dispatch assignments and communicate effectively with relevant stakeholders
Assist with project coordination, tracking progress, and ensuring deadlines are met
Organize and support the planning of special events or team gatherings
Ensure accurate record-keeping and documentation for administrative processes
Collaborate with departments to streamline scheduling and operational workflows
Provide general administrative assistance to support day-to-day business needs
Work with customers to schedule their service
Coordinate with vendors
Manage workflow communications to the team
Work in the database and Excel to communicate workflow
Handle all follow up calls or emails regarding service
Process work orders

Requirements:

Minimum of 3 years of experience in administrative coordination or a similar role
Proficient in calendar management and scheduling tools
Strong communication skills, both verbal and written, for handling calls and correspondence
Ability to multitask and prioritize effectively in a fast-paced environment
Experience with logistics coordination and dispatching tasks
Familiarity with project coordination, including tracking and reporting
Detail-oriented with excellent organizational skills
Proficiency in using office software such as Microsoft Office Suite
Prior logistics experience
Accurate data entry into company databases
Excellent communication skills

What we offer:

401K
Great culture
Good benefits
Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
Free online training

Additional Information:

Job Posted:
August 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Operations Specialist