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Astek Logo Astek · IT - Administration

Operations Specialist with Compliance Knowledge (PMO/Staff Level)

Poland, Warsaw · Job Posted February 21, 2026
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Job Description

We are currently looking for a candidate for the position of (F / M) Operations Specialist with Compliance Knowledge (PMO/Staff Level) for our client from the pharmaceutical/biotechnology industry.

Job Responsibility

  • Designing and implementing an operational framework for a 50-person Compliance organizational unit
  • Establishing standardized workflows (internal communication, document management, cross-functional collaboration)
  • Acting as a connector between leadership and subject matter experts to ensure operational consistency
  • Organizing and coordinating meetings, Info Sessions, and Staff Meetings
  • Monitoring Compliance implementation progress and tracking unit objectives
  • Creating and maintaining real-time dashboards to track KPIs and performance
  • Supporting change management and organizational awareness initiatives

Requirements

  • Have at least 3 years of experience in senior operational roles within IT or Compliance
  • Have a Senior PMO or Advanced Scrum Master background
  • Can transform an unstructured environment into a structured and measurable organizational unit
  • Have advanced proficiency in Smartsheet, Excel, and data visualization tools
  • Are able to translate high-level strategic goals into actionable plans for a 50-person team
  • Feel comfortable working with KPIs, dashboards, and measurable objectives

Nice to have

  • Experience in regulated industries (e.g., pharma, finance, medtech)
  • Experience in Organizational Change Management (OCM)
  • Agile, Scrum, or Project Management certifications

What we offer

  • Long-term collaboration
  • Technical training, certifications, and skills development
  • Competence Center mentoring
  • Clear career path
  • Employee benefits package (Multisport, private healthcare, life insurance)
  • Friendly working atmosphere, team-building events, and team-building meetings
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