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We are looking for a highly organized and detail-oriented Operations Processor to join our team in Boca Raton, Florida. In this role, you will oversee international shipping documentation and export compliance processes while coordinating with freight forwarders and internal departments to ensure smooth operations. This is a long-term contract position within the wholesale distribution industry, where precision and adherence to regulatory requirements are critical.
Job Responsibility:
Prepare and file Automated Export System (AES) documentation for international shipments
Create and manage Shipping Letters of Instruction and Air Way Bills for air and ocean freight
Generate Proforma invoices and maintain accurate records related to domestic and international shipping
Coordinate shipments with freight forwarders, arranging truck pickups and managing freight terms
Ensure compliance with U.S. export regulations, including handling Schedule B numbers and export licenses
Monitor shipment statuses and maintain detailed documentation logs for export and shipping activities
Provide administrative support to internal teams by sharing shipment updates and addressing documentation inquiries
Track and maintain daily shipping reports to ensure accurate record-keeping and timely processing
Collaborate with the shipping department, accounting, and customer service teams to address operational needs
Manage documentation for various carriers, including FedEx and other international shipping providers
Requirements:
Proven experience in preparing international shipping documentation and managing export logistics
Familiarity with Automated Export System (AES) filing and export compliance regulations
Knowledge of freight forwarders and international freight terms, including Air Way Bills and Bills of Lading
Strong organizational skills and attention to detail in managing multiple shipments and deadlines
Ability to work collaboratively across departments to ensure operational efficiency
Proficiency in tracking and reporting shipment data and maintaining accurate documentation
Strong communication skills to coordinate effectively with external partners and internal teams
Experience with import-export documents and risk management processes