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Operations & Order Processing Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Miami

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We’re hiring a bilingual (English/Spanish) Operations & Order Processing Coordinator to support multiple areas of our wholesale/manufacturing business. This is a hands-on administrative role for someone who is detail-oriented, organized, and comfortable working in a fast-paced environment.

Job Responsibility:

  • Enter customer purchase orders into QuickBooks Enterprise (Desktop Version) and create sales orders
  • Export sales order information into Excel to generate warehouse pull sheets
  • Communicate with customers regarding order confirmations, discrepancies, backorders, and stock availability
  • Create and process supplier purchase orders in QuickBooks
  • Submit vendor POs via email and follow up on order confirmations and ETAs
  • Receive inventory and process receiving in QuickBooks
  • Assist with accounts receivable support, filing, and general office duties
  • Answer incoming calls and provide customer support as needed

Requirements:

  • Bilingual English/Spanish required
  • Prior office administration, order processing, customer service, or QuickBooks experience preferred
  • QuickBooks Enterprise Solutions (Desktop Version)
  • Microsoft Excel
  • Experience with inventory systems is a plus

Nice to have:

Experience with inventory systems is a plus

What we offer:
  • Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Work Type:
On-site work
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