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Operations Manager

United Kingdom, Winchester · Job Posted May 04, 2026
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Job Description

We are seeking an operationally focused Team Manager to lead the delivery of our fitness to practise work for one of our large regulatory clients. This role is central to the effective day to day running of the client team and plays a critical part in ensuring client needs are met through high quality, timely and efficient case delivery. The Team Manager will be responsible for the line management, development and performance of the paralegal team supporting the client account, as well as providing hands on operational support to the Client Account Lead (CAL). Acting as a trusted adviser, the role will provide day to day operational oversight, reporting and problem solving to support delivery against client expectations and contractual requirements. This is a varied role with competing priorities, requiring someone who can think clearly under pressure, balance immediate operational demands with longer-term improvement, and build strong, collaborative working relationships. Will be working closely with and providing day-to-day operational support to the CAL for the client account they are assigned to. The role sits alongside two peer Team Managers responsible for other regulatory client accounts, enabling shared learning, consistency and mutual support across teams. There is a strong emphasis on continuous improvement. The role will contribute to reviewing and improving processes, embracing technology and data to drive efficiency, consistency and quality across the team. Whilst the role doesn’t require in depth or detailed knowledge of the specific legal sector we operate in, we are looking for someone who has a natural inclination to ask ‘why’ and question embedded ways of working.

Job Responsibility

  • Provide effective line management to the paralegal team, supporting performance, engagement, development and wellbeing
  • Oversee daily workload allocation and capacity planning to ensure work is appropriately balanced and delivered within agreed timeframes
  • Monitor delivery against targets, proactively identifying risks and intervening where performance or quality issues arise
  • Support the escalation of complex queries, ensuring timely input from subject matter experts where required
  • Lead onboarding, training, development and mentoring activity within the team to build capability and resilience
  • Contribute to the development, documentation and maintenance of operational processes and procedures
  • Actively promote consistent ways of working and continuous improvement across the team
  • Act as a trusted operational adviser to the CAL, providing day today support on delivery, resourcing, priorities and risks
  • Produce, analyse and interpret operational and performance data to support client and internal reporting requirements
  • Work closely with the CAL to ensure reporting meets client expectations, KPIs and supports effective decision making
  • Identify opportunities to improve, streamline and automate reporting to increase efficiency, accuracy and insight
  • Support the identification and implementation of process improvements, including the use of technology to enhance quality and efficiency
  • Contribute to the development, testing and implementation of IT and system changes
  • Actively support wider divisional initiatives, including (not limited to) training, EDI, technology improvements and quality management

Requirements

  • Proven experience managing people within a professional services or operational environment (legal or fitness to practise experience not essential)
  • Strong people management skills, with the ability to support performance, development, engagement and wellbeing
  • Quick learner, able to absorb and apply high level information and understand complex operational environments
  • Excellent communication skills, with the ability to adapt style and approach for different audiences, including senior stakeholders and clients
  • Strong operational judgement, with the ability to cut through complexity, focus on priorities and identify practical solutions
  • Confident decision maker, able to challenge the status quo constructively and promote improved ways of working
  • Proactive and intervention focused, with the ability to identify inefficiencies and address issues before they escalate
  • Strong analytical capability, with confidence working with data to identify trends, risks and opportunities for improvement
  • Experience producing or interpreting management information and performance reporting. Confident working with excel, SharePoint, word and PowerPoint
  • Continuous improvement mindset, with an interest in process design, technology and automation to improve efficiency and quality
  • Resilient and organised, with the ability to manage competing demands and perform effectively under pressure
  • Collaborative approach, with the ability to build strong working relationships across teams and function

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