Operations Manager Job at Alliance for the Shenandoah Valley (New Market)

Job Description

The Operations Manager will advance the Alliance’s conservation mission by handling accounting, payroll and employee resources tasks, overseeing the office and system operations, and supporting grant administration in adherence with internal and external policies and best practices. The Operations Manager will be responsible for the day-to-day operation of Alliance for the Shenandoah Valley and will provide administrative support to the Executive Director and the Director of Communications & Fundraising.

Job Responsibility

Complete the processing of invoices, remittance of payments, cash deposits, expense allocation, and monthly bank reconciliations
Complete monthly reports for presentation to the Board of Directors
Maintain and implement systems and controls to protect the assets of the organization
Work with CPA to prepare for and manage the annual audit and Form 990 filing
Provide technical assistance and strategic advice on budget planning
Complete ad hoc financial reporting and assist with analysis
Manage staff timekeeping and process bi-weekly payroll and expense reimbursement
Manage employee processes, including benefit administration, ensuring compliance with employment laws and the Employee Handbook, and coordinating new employee on-boarding
Develop and maintain administrative processes to support the quality and accuracy of grant related work and financial reporting
Monitor grant budgets and contract requirements and communicate with program teams
Oversee federal grant compliance
Act as a resource for general and IT-related assistance and maintenance
Handle office-related duties like coordinating cleaning service and reordering office supplies
Assist Executive Director with Board of Directors meetings and internal communications

Requirements

Experience or education in accounting practices
Experience or education in personnel administration and small business management
Clear communication skills across multiple platforms
Excellent time management and organizational skills with the ability to prioritize multiple tasks efficiently and effectively
Ability to take ownership and drive tasks to completion
Excellent follow-through and follow-up
Interest in facilitating existing processes while also introducing new ideas
Desire and ability to work both in a team and independently
Proficient with Quickbooks Online

Nice to have

Experience with nonprofit organizations and programs
Experience or willingness to quickly learn EveryAction, Timesheets, PayChex, Google Workspace, Zoom, Dropbox and Adobe Creative Suite
Experience with federal grants management and compliance
Familiarity with conservation, agriculture or natural resources
Connection to the Shenandoah Valley

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Operations Manager

Job Description

Job Responsibility

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