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We are looking for an experienced Operations Manager to lead the administrative, operational, and human resources functions of our organization in Monterey, California. This role is pivotal in ensuring seamless support for staff, visitors, and stakeholders while maintaining compliance and high-quality standards. As a member of the Senior Leadership Team, you will collaborate with the Executive Director, Controller, department heads, and external partners to foster a detail-oriented and mission-driven environment.
Job Responsibility:
Manage human resources functions, including onboarding, offboarding, benefits administration, and employee development initiatives
Maintain accurate and compliant HR records, policies, and documentation to uphold organizational standards
Lead recruitment processes, including sourcing, interviewing, reference checks, and hiring coordination
Oversee daily operations and facilities management, ensuring safety, regulatory compliance, and smooth functionality
Supervise security personnel and other operational staff to maintain a secure and productive environment
Administer contracts and vendor relationships, ensuring adherence to organizational policies and compliance standards
Collaborate with the Finance Department on payroll processes, invoice reviews, and administrative contributions to financial reporting
Provide operational insights and support as a key member of the Senior Leadership Team
Plan and execute projects to improve organizational infrastructure and operational efficiency
Manage relationships with external HR, benefits, and hiring vendors to streamline processes
Requirements:
Minimum of 5 years of experience in nonprofit management, encompassing Finance, Administration, and HR
Strong attention to detail and excellent project planning skills
Proven expertise in recruitment and hiring across diverse roles and departments
Proficiency in QuickBooks or similar accounting software
Solid understanding of HR processes, payroll systems, and financial documentation
Exceptional communication and interpersonal skills with a service-oriented approach
Ability to balance adherence to structured policies while supporting a creative and arts-focused mission
Commitment to fostering a detail-oriented environment within a cultural or museum setting