Operations Manager, Trade Shows

• Work with Event Manager or Producer on medium-to-high profile clients
• Manage pre-show planning, budget estimation, inventory evaluation, equipment rentals, pulling & preparing assets for shipment, transportation coordination, truck loading, show site installation & dismantle, and warehouse recovery of assets
• Own large shows ensuring core event deliverables
• Attend assigned production meetings to learn the overall project scope
• Attend client meetings and site inspections as required
• Submit labor calls to the Planning Office
• Participate in Project Planning Meeting
• Own the project production schedule
• Submit a load list of all equipment needed
• Provide delivery times and truck requirements
• Ensure the loading of equipment is handled and completed properly
• Develop the Project Organizational Chart
• Own rental equipment orders and budget
• Confirm all dates and times associated with the production schedule
• Oversee the truck loading
• Be on-job site from beginning of event install through dismantle
• Be the Safety Officer on show site
• Ensure all union workers sign in and out
• Lead daily meetings with staff on show site
• Develop a dismantle plan
• Write a post-show report
• Provide trusted leadership to the cross organizational team
• Participate and support corporate initiatives

• 3+ years of on-site management experience in special events and trade shows
• Excellent customer service skills and the ability to work with cross-functional teams across many levels of management, including the executive leadership
• Budget monitoring and management
• Works well both independently and as a team player, both in the office and at show site with little to no supervision
• Fluent using the English language, along with excellent written and oral communication skills
• Positive approach to teamwork and problem solving
• Detail oriented, strong organizational skills, and works well under pressure
• Microsoft Office 365 experience preferred
• Ability to read technical drawings
• Ability to pass a high-level background check
• Must be available to work evenings, weekends, and holidays as required
• Willingness to travel (<50%)

Microsoft Office 365 experience